Evergreen tools at IISH

Mieke Stroomst@iisg.nlEvergreen Conference 2013

http://socialhistory.org

Institute was founded in 1935.

The IISH conducts advanced research on the global history of work, workers, and labour relations. To this end it gathers data, which are made available to everybody.

The institute holds over 3,000 archives, more than 1,000,000 printed volumes, and an equivalent number of audio-visual items, in total ca. 50 kilometer. The largest part of the collections is accessible without any restrictions.

Has some 1.3 milion records stored in Evergreen.

Evergreen migration steps

Export of bibliographic data, serials and authorities from Advance ILS

First migration to Evergreen 2.03. was done in September 2011

Last migration to Evergreen 2.2.2 was finished in January 2013

Unit testing was developed for every Evergreen module

Evaluation of results for every unit test by Collection Department Team (CODI)

Final migration to Evergreen 2.2.2 with completely tested functionality

Linked Data – Authority Linking

Two ways of authority linking for IISH:

Users can link authority in Evergreen Staff Client:

- open authorities list

- choose appropriate authority

- link it with bibliographic record

Automatic authority linking by using searching and matching techniques:

- automatically linked for 1.3 millions records during migration

Data Management in Evergreen

Automatic update of selected fields in any Evergreen record

No restrictions for amount records to be updated in one batch

Rules for update are stored in Excel files All records first will be copied and placed in backup

and can be restored if something is wrong Authorities can be searched and matched

Data Management: Excel file

Vu-Find as OPAC

VU-find is used by our patrons

(http://search.socialhistory.org/)

MARC21 records, EAD and other databases all in Vu-Find

Data is exported through an OAI protocol (https://github.com/IISH/evergreen-oai/tree/master/htdocs)

API Evergreen

OAI protocol

API Vu-Find

Tool to import book titles: the ISBN reader

http://evergreen.iisg.nl/cgi-bin/offline/isbnreader.pl

TCN =1466257

In evergreen you’ll find:

Automatic update of the language code, country code and year of publication to the

leader field:

More information

Technical details on all tools can be obtain by emailing :

Vyacheslav Tykhonov

vty@iisg.nl

Take a look at his presentation:

http://www.slideshare.net/vty/bridging-research-and-collections