June 28, 2019Presented by: Saleem Khan, P.E., CxA

Energy Management Policy & Plan

(Texas Energy Engineering Services, Inc.)1301 S. Capital of Texas Hwy., Suite B-325

Austin, Texas 78746

www.teesi.com(512) 328-2533

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Energy Management Plan & Policy

What is Energy Management?

“Energy management is the proactive, organizedand systematic coordination of procurement,conversion, distribution and use of energy tomeet the requirements, taking into accountenvironmental and economic objectives”

Source: VDI-Guideline VDI 4602, page 3, Beuth Verlag, Berlin 2007.

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Energy Management Plan & Policy

Why ?

Why do we need energy plans and energymanagement policies?Energy management plans and policies are effective

strategies to influence day-to-day operations andbehavioral practicesLow cost to implementCan yield appreciable energy and maintenance cost

savingsOccupant satisfactionIntegration into sustainability plan

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Energy Management Plan & Policy

ChallengesOrganization structure and top management

supportTraining and awarenessStaffing resources, shrinking budgetsCapital required for energy efficiency building

upgradesFailing equipment or poor equipment performanceOccupant satisfaction & support (at all levels)Establishing a baselines for trackingDevelopment & adoption of policy and plans

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Energy Management Plan & Policy

City Manager/Superintendent/

CEO

Energy Manager

Energy / Sustainability Coordinator at

each Facility

Energy Management

Steering Committee

Manager of Maintenance &

Operations

Director of Facilities / Public

Works

Governing Body(City Council,

Board of Regents, School Board)

Organizational Structure &

Support

EnergyManagement

Program

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Energy Management Plan & Policy

Energy Management Policy vs.

Energy Management Plan

Energy Policy and Plan Distinction

Adoption Strategy VariesRecommend two step process

Policy Plan

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Energy Management Plan & Policy

Energy Management Policy

Authoritative document establishing the vision,intent and goals of the Energy Management (EM)programUsually 1-2-page documentIncludes the general responsibilities and roles of

different departments relating to Energy ManagementEstablishes overall goals and objectives

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Energy Management Plan & Policy

Energy Management PlanDocument detailing how the energy goals will be

achievedEstablish goals, equipment parameters and usage,

facility operation, temperature setpoints, O&Mprocedures, new construction, etc.

Further details the responsibilities and roles ofdifferent departmentsEnergy Management Steering Committee, Energy

Management Department, etc.

“Sustainability Plan” includes water management,recycling, alternative energy, carbon footprint, etc.

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Energy Management Plan & Policy

Energy Management Plan Outline

i. Mission Statementii. Statement of Concernsiii. Commitment to Implementation of Programiv. Energy Management Steering Committee

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Energy Management Plan & Policy

Energy Management Plan Outline (cont.)

v. Promotion of Energy Managementvi. Energy Management Department Rolevii. Acceptable Equipment Operating Parameters Handling of comfort issue

viii. Equipment Usage and Requirements

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Energy Management Plan & Policy

Energy Management Plan Outline (cont.)ix. Lighting Energy Conservationx. After Hours Event Approval Processxi. Maintenance and Operation (M&O) for Buildings

and Equipmentxii. Public Awareness / Outreach

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Energy Management Plan & Policy

Energy Management Plan Outline (cont.)xiii. New Building and Constructionxiv. Alternative Energy Sourcesxv. Establish a Water Management Programxvi. Integration into Sustainability Planning

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Energy Management Plan & Policy

Energy Management Plan Specifics

Mission StatementTo be implemented within each of the facilities and/or

campuses; will produce a safe and productiveenvironment for occupants, while simultaneouslyproviding prudent management of financial and energyresources.

Statement of ConcernsThe [City/County/District] is concerned with current and

projected energy costs and power requirements due tocurrent population growth patterns within the area.It is within the best interest of the [City/County/District]

to conserve energy and natural resources.

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Energy Management Plan & Policy

Energy Management Department RolesDevelop comprehensive program for energy efficient op’sResponsible for implementation, operations, and enforcementEstablish routine energy trackingEvaluate energy rates and utility provider proposalsRoutinely review efficiency improvements; recommend new

technologies, more efficient equipment, systems andoperating techniquesWork with other departments to develop efficient practicesAnnually review and revise the standard practicesEnergy purchase, systems purchasing, education, reporting

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Energy Management Plan & Policy

Acceptable Equipment ParametersEstablish uniform temperature set points for all spaces

Occupied/unoccupied

Monitor and ensure other building parameters (humiditylevels, CO2, etc.) are within acceptable limitsStart/stop times will be adjusted seasonally to avoid

unnecessary runtimesHoliday shut downsProcedure for handling comfort complaint

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Energy Management Plan & Policy

Occupant space is Hot

Is room at temperature

setpoint standards?

EMT receives complaint

HVAC Technician is dispatched to

site to investigate

EMT monitors room and

documents point of failure

End of Workorder

EMT notifies occ’t that the

room is per EM policy standards

HVAC Technician repairs HVAC

system

Facility

EnergyManagement

Dept

MaintenanceDepartment

YES

NO

Typical Daily Workorder Scenario (handling of comfort issue)

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Energy Management Plan & Policy

Public Awareness

All staff, occupants should be aware of utilitymanagement effortsSignage to turn off lights, etc.

Provide feedback on energy and $ savedPosters, emails, newslettersENERGY STAR CertificationsPossible incentives

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Energy Management Plan & Policy

Alternative Energy SourcesPursue cost effective applications of alternative energy

sources including, but not limited to, PV Solar Arrays, SolarWater Reheat, and alternative fuels

Solar Thermal Pool Heating

Solar PV

WindGeneration

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Energy Management Plan & Policy

Water Management ProgramEstablish a program to reduce water consumption. The followingconservation measures should be employed: Investigate the use of water conserving faucets, showerheads, and

toilets in all new and existing facilities.

Utilize water-pervious materials such as gravel, crushed stone, openpaving blocks or previous paving blocks for walkways and patios tominimize runoff and increase infiltration.

Employ Xeriscaping, using native plants that are well suited to the localclimate, that are drought-tolerant and do not require supplementalirrigation.

Utilize drip irrigation systems for watering plants in beds and gardens.

Install controls to prevent irrigation when the soil is wet from rainfall.Establish a routine check of water consuming equipment for leaks and

repair equipment immediately

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Energy Management Plan & Policy

Source: Guidelines for Energy Management, ENERGY STAR

Integration into Sustainability Planning

STEP 1 – Make a Commitment to Sustainability

STEP 2 – Assess Performance and Set Goals

STEP 3 – Create Action Plan STEP 4 – Implement Action Plan STEP 5 – Evaluate Progress and

Re-Assess STEP 6 – Recognize

Achievements Roadmap to sustainability

through Energy Management

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Energy Management Plan & Policy

Recap and SummaryEnergy plans can help realize increased cost savings

potential in conjunction with Energy EfficiencyprojectsAwareness and behavioral practices have minimal

upfront cost with appreciable impacts onconservation effortsThe success of the program is dependent upon

total cooperation from every level within thesystem; from the top down

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Energy Management Plan & Policy

Questions?

Saleem Khan, P.E., CxATEESI Engineering

(512) 328-2533saleem@teesi.com

www.teesi.com

Stephen RossState Energy Conservation Office (SECO)

Office: 512-463-1770stephen.ross@cpa.texas.gov

https://comptroller.texas.gov/programs/seco/