EMIS UPDATES & PERIOD N REPORTING

OAEP SPRING CONFERENCEMAY 7, 2012

• What is StudentInformation?• ProgressBook Suite

– StudentInformation– GradeBook– VendorLink– SpS– DataMap

SHARED STUDENT DATA PAGE

• Updates Include – Addition of Admitted from IRN to EMIS-FS view– Addition of Withdrawn to IRN to EMIS-FS view– Assessments– Course History– Special Education Events

SHARED STUDENT DATA PAGE

• EMIS - FS View– Addition of Admitted from IRN to EMIS-FS view– Addition of Withdrawn to IRN to EMIS-FS view

SHARED STUDENT DATA PAGE

• Assessments include OGT, OAA, OTELA, PS ASQ/SE, PS ECO, PS GGG and KRAL

• Can be viewed with any other trusted district, JVS, ESC, etc.

SHARED STUDENT DATA PAGE• Choose to view one or all assessments types

SHARED STUDENT DATA PAGE• Special Education Events

SHARED STUDENT DATA PAGE• Course History

SHARED STUDENT DATA PAGE• Course History

ASSESSMENT VERIFICATION UPDATES

• OTELA – summer withdrawn students not included

• GGG - – Students missing record get error

message• ASQ/SE-

– Verification process added

ASSESSMENT VERIFICATION UPDATES

ASSESSMENT UPDATES• Updates to Score Not Reported values• Updates to Accommodations values• All assessments now fall under the same

record type, Student Assessment Record (FA)

• Data Entry screens for assessments in DASL will not change, changes will be made behind the scenes

• All assessment transfers included in the Transfer – Student Assessment (FA)

ASSESSMENT UPDATESSCORES NOT REPORTED VALUES

• Values added:– I - Students who have taken the test, but

the test was, for good cause, invalidated by the Ohio Department of Education or the school district

– R – Parents request results not be reported to the state

– S – Non-Scorable Assessment (only valid for that Standards-Based Alternate Assessment)

– U – Unable to answer sample items

ASSESSMENT UPDATES

• Accommodations values:– Y4 removed for FY12 – Valid values, ‘**’, NO, Y1, Y2 and Y3

STUDENT ASSESSMENT RECORDS (FA)• Assessment records combined into the

new Student Assessment Records (FA) record type. – OAA (GA)– OGT (GX)– OTELA (GF)– Preschool Get It, Got It, Go (GB)– Preschool ECO (GM)– Preschool ASQ/SE (GS)– KRAL (GO) – Only reported in Period K– CTE Student Assessment (GY)– CTE Industry Assessment (GU)

STUDENT ASSESSMENT RECORDS (FA)

• All assessment records – transferred in one file

ASSESSMENT TRANSFER UPDATES

STUDENT ASSESSMENT RECORDS (FA)

• Some assessment transfers now have multiple records in transfer– Preschool Get It, Got It, Go (GB)– 3 FA rows per GB record

STUDENT ASSESSMENT RECORDS (FA)

• Some assessment transfers now have multiple records in transfer– Preschool ECO (GM)– 2 FA rows per GM record, one for test

score, one for progress score (6 total)

STUDENT ASSESSMENT RECORDS (FA)

• Some assessment transfers now have multiple records in transfer– OTELA (GF)– 4 FA rows per GF record

STUDENT ASSESSMENT RECORDS (FA)

• Some assessment transfers now have multiple records in transfer– CTE Student Assessment (GY)– 0, 1, or 2 FA rows per GY row

STUDENT ASSESSMENT RECORDS (FA)

• CTE Student Assessment (OCTCA) and CTE Industry Assessment• If duplicate records exist for the same

assessment code, the latest record is transferred.

STUDENT ASSESSMENT RECORDS (FA)

• CTE Student Assessment (OCTCA)– The CTE Teaching Professions Portfolio

Score field must be completed for screen to save

OGT TRANSFER LOGIC UPDATE

• FY12 Transfer Logic updated in the FA transfer of OGT (GX) assessment records– The transfer file will include only OGT records

for the current year– ODE has past years’ records on file– ‘Test Required for Graduation’ no longer

reported as part of OGT record (Part of FE transfer record)

– ‘Test Required for Graduation’ required for transcripts and grad verification process

SPECIAL EDUCATION IMPORT UPDATES

• The following additions have been made to allow the import of the following records:• Student Special Education Graduation

Requirement (FE)– File updates existing record if it has same

date type, event date and assessment area code

– File imported if no exact match is found

SPECIAL EDUCATION IMPORT UPDATES

• The following imports have been reinstated and now allow the accommodations values to be updated to the correct value:– Student Achievement Test– Student Ohio Graduation Test– Student Kindergarten Readiness Assessment

(KRAL)

SPECIAL EDUCATION IMPORT UPDATES

• Assessment Imports (FA) for (1) Student Achievement Test (GA); (2) Student Ohio Graduation Test (GX); and (3) KRAL (GO)– File updates the Accommodations value on

existing record if it has same test date, required test part, assessment type code and existing accommodation equals ‘No’

– No record is imported if a match is not found

SPECIAL EDUCATION IMPORT UPDATES

CLISEMIS/CTRMEMIS UPDATE• Vocational Course sections (Curriculum

value begins with V) with no students will be created automatically, even if Include Records for Course Sections with No Students Assigned is not checked

STUDENT ACCELERATION (FB)• Student Acceleration (FB) replaces the

acceleration fields that used to be on the Student Profile FN tab (Home » SIS » Student » Assessment » Student Acceleration (FB) )

• Reported During Period N only

STUDENT SPECIAL EDUCATION &STUDENT SPECIAL EDUCATION GRAD REQ

• Screen updated with 2 tabs (Home » SIS » Student » Special Education )– Events = Special Ed Events (GE Records)– Grad Requirement = Special Education Graduation

Requirements (FE Records)

STUDENT SPECIAL EDUCATION &STUDENT SPECIAL EDUCATION GRAD REQ

STUDENT SPECIAL ED GRADUATION REQUIREMENT RECORD (FE)

• FE records are reported in both Period K and N:– IEP determination to add, confirm or cancel an

exemption from the graduation assessment area (OGTs)

– Students never exempted do not report an FE record

– Report one FE record for each subject type that is exempt

– If reported in K, must be reported again in N, even if no change in value

STUDENT SPECIAL ED GRADUATION REQUIREMENT RECORD (FE)

– Exemption is reported, with a matching special ed event, each year student continues to be exempt

– If exemption is removed or cancelled, it is reported in both K and N of that year (if occurred after 12/1, then in N only of that year), optional reporting in following years

– Must be reported with matching Event/Date– FE records are school year specific, but

displayed in future years– Must update the Required for Graduation value

on the OGT record; no longer reported to EMIS, but needed for Grad Verification process

VERIFY - STUDENT SPECIAL ED GRADUATION REQUIREMENT RECORD (FE)

VERIFY - STUDENT SPECIAL ED GRADUATION REQUIREMENT RECORD (FE)

• Verify Student Special Education provides verification errors when running Verification messages, Student Special Ed. Events or Student Special Ed. Grad. Req.

• The File Download provides a downloadable file with only the records selected, ex. Student Special Ed. Grad. Req. will include only the FE records

TRANSFER - STUDENT SPECIAL ED GRADUATION REQUIREMENT RECORD (FE)

STUDENT SPECIAL EDUCATION• Additional Outcome ID codes added for

CNST Date Type• CNGI, CNGO, CNGR (optional for FY12,

required in FY13)

ADMITTED FROM & WITHDRAWN TO IRN

• For JVSDs and ESCs –Disabled on FS Standing Tab– Disabled on Student

Registration Wizard–UNCLEMIS updated to no longer

validate these elements

POWER WITHDRAW UPDATES• The following options have been added

to the search criteria:– Grade Next Year– Home School IRN– Ad-Hoc Membership

POWER WITHDRAW UPDATES• At JVSDs or ESCs, the Withdrawn to IRN

value is disabled and given value of ‘******’

POWER WITHDRAW UPDATES& WITHDRAW STUDENT UPDATES

• FS and FD records with dates after the date of withdrawal in current year, are removed.

• FS and FD records in future years for students withdrawn in current year are not removed

WITHDRAW STUDENT UPDATES

• At JVSDs or ESCs, the Withdrawn to IRN value is disabled and given value of ‘******’

• 2nd Semester Vocational Courses will be dropped instead of removed with an end date same as the start date – Curriculum Code must begin with ‘V’– Student Subject Record must have been

reported in ‘K’

BUILDING WITHDRAW• Withdraw to School IRN

– ‘999999’ removed, update as needed– No erroneous pending enrollments created

CALENDAR DATES WIZARD UPDATES

• Teacher History Records end dates are updated in the following situations– Changes to School Year End Date

STUDENT PROFILE BULK UPDATE

• Field added to FS Standing & FD Attributes Tab – – Withdrawn to IRN

• Fields added to FN Graduate Tab– Military Compact Graduation Alternative

with updated values– CORE Graduation Requirement Exemption

with updated values

REGISTRATION/REGISTRATION WIZARD

• Pending enrollments – Registration Wizard– StudentInformation is moving toward one

registration option – registration wizard (13.0)– Pending enrollments for intra-district transfers

will pull in the student via Registration Wizard

WEBXAM EXPORT ENHANCEMENTS

• Updated to include 9th and 10th grade students

WEBXAM EXPORT ENHANCEMENTS

12.6 UPDATES (6/8/12)

• Civil Rights Report, Phase I• Additional CTRMEMIS Verification Errors

– Student has same start date for multiple assignments of same course section

– First 10 characters of course code are not unique/CTRMEMIS update will not run

• Family Groups for Contacts, Phase I (work begins, but won’t yet be seen)

• Teacher History Maintenance process• Period G Transfers combined into one transfer

Q & A