Post on 10-Mar-2018
Emergency
Evacuation
Procedures August 2017
VERSION | V7 | Published August2017
Please note that these plans are formulated so that the information pages can be individually selected and used
as information sheets on NEXUS, posters placed in significant positions throughout the campus, or
instructions sheets and checklists.
EMERGENCY EVACUATION PROCEDURES
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Table of Contents
FIRE ................................................................. 4
General Instructions for all Staff and Visitors .......................................................... 5
If you discover FIRE .................................................................................. 5
If you hear FIRE ALARM ...................................................................................... 5
AFTER HOURS ............................................................................................................ 6
If you discover FIRE ............................................................................................. 6
If you hear FIRE ALARM ...................................................................................... 6
AFTER HOURS ............................................................................................................ 7
Building Emergencies .......................................................................................... 7
Security Emergencies .......................................................................................... 7
Fire Wardens.............................................................................................................. 8
Floor Fire Wardens | Roles & Responsibilities ..................................................... 9
Educators & Tutors | Roles & responsibilities .................................................... 10
Receptionist | Roles & Responsibilities .............................................................. 11
BTI Fire Warden | Roles & Responsibilities ....................................................... 12
EMERGENCY CONTACTS ......................................................................................... 13
CAMPUS ............................................................................................................ 13
Tauranga Services ............................................................................................. 13
ALARMS/HYDRANTS/EXITS ...................................................................................... 14
Location Map | BLOCK 1 ......................................................................... 14
Location Map | BLOCK 2 ................................................................................... 15
Location Map | BLOCK 3 ................................................................................... 16
Location Map | BLOCK 4 ................................................................................... 17
Location Map | BLOCK 5 ................................................................................... 18
Location Map | BLOCK 6 ................................................................................... 19
Location Map | THE HUB ................................................................................... 20
Location Map | THE LIBRARY ........................................................................... 21
EARTHQUAKE .............................................. 22
EARTHQUAKE PROCEDURES ................................................................................... 23
LOCKDOWN ................................................. 24
LOCKDOWN PROCEDURES ...................................................................................... 25
CIVIL DEFENCE ........................................... 27
Civil Defence ............................................................................................................ 28
BOP Civil Defence ............................................................................................. 28
EMERGENCY EVACUATION PROCEDURES
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Document History Version Date Author Approved By Comments
1.0 10 May 2002 SN Initial document created from BC Evacuation Procedures
2.0 October 2010 JK WP
3.0 August 2012 MW WP Document merged with fire and earthquake procedure manual from Bethlehem College
4.0 Oct 2015 JH WP General updates and clarity of design
4.1 Apr 2016 JH WP General Updates, in conjunction with WorkSafe template.
5 July 2016 JH WP Amendments made as agreed by WP, Head of Operational Services
7 August 2017 SB Floor warden updates, hub evacuation updates added.
NEXT VERSION: Lock down procedures will be reviewed and updated in consultation with Bethlehem College (BC).
EMERGENCY EVACUATION PROCEDURES
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FIRE
EMERGENCY EVACUATION PROCEDURES
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General Instructions for
all Staff and Visitors
If you discover FIRE 1. TURN ON THE NEAREST FIRE ALARM
2. EVACUATE
BTI Reception Staff phone
BUILD Option 1 | (1) 579 1896 or 021 470 838 Don Ackland
Option 2 | (1) 579 1797 or 021 470 839 Graeme Madison
3. FOLLOW STEPS BELOW…
If you hear FIRE ALARM
At all times, when you hear the fire bell treat it as a
genuine emergency - Fire Bell is a continuous alarm
If the power supply fails then the alarm will be indicated by continuous short blasts on a whistle.
1. Immediately leave the building by the nearest
safe exit
2. Do not stop to collect personal belongings
3. Do not use lift
4. Assemble at the Bethlehem College school
playing field adjacent to BTI campus
5. Remain at assembly area until the all clear is
given
ONSITE
SECURITY
Caleb Fyett
021 572 072
EMERGENCY EVACUATION PROCEDURES
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AFTER HOURS
Instructions
If you discover FIRE
Raise the alarm immediately using the nearest fire alarm 1.
Leave immediately by nearest safe exit 2.
If safe, check floor/building is clear of all personnel
Do not use lift 3.
Assemble at Bethlehem College school playing field adjacent 4.
to BTI
Phone 111 | Fire 5.
BTI ADDRESS | 24 Elder Lane. Bethlehem, Tauranga
Call from assembly point.
Do not hang up until told to do so by emergency service
Phone 6.
CHIEF FIRE WARDEN | Don Ackland 021 470 838
BTI | HEAD OF OPERATIONAL SERVICES | Wendy Pyne 021 022 3204
Report to Fire Service on arrival 7.
Do not attempt to re-enter the building until the Fire Service 8.
have given the ALL CLEAR.
If you hear FIRE ALARM
Leave immediately by nearest safe exit. Do not use lift 1.
[If safe, check floor/building is clear of all personnel]
Assemble at Bethlehem College school playing field adjacent 2.
to BTI
Report to Fire Service on arrival 3.
Do not attempt to re-enter the building until the Fire Service 4.
have given the ALL CLEAR.
EMERGENCY EVACUATION PROCEDURES
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AFTER HOURS
Instructions
Building Emergencies
Broken windows
Leaks
Severe weather concerns
Trees, garden
etc
Phone Building & Maintenance
021 470 838 | Don Ackland
Instructions
Security Emergencies
Suspicious Behaviour
Concerns
General
Security Manager – Campus Grounds
021 572 072 | Caleb Fryett
EMERGENCY EVACUATION PROCEDURES
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Fire Wardens ALL STAFF MUST BE ON HAND TO ACT AS A FIRE WARDEN.
PUT ON VEST, PICK UP CLIP BOARD AND FOLLOW INSTRUCTIONS
BTI FIRE WARDEN Sarah Bennett
1
Lower Ground Level
ADMIN
OFFICES &
RECEPTION
all areas
Helen Baker
Middle Ground Level Teacher Ed
OFFICE Block
Alaster Gibson
Upper Level
OFFICES /
LIFT /
MEETING
room
Peter Maslin
2
Lower Ground Level
CLASSROOM
& MEETING
Room
Clement Chihota
Upper Level Social Work
OFFICE Block
Clement Chihota
Middle Ground Level Counselling
OFFICE Block
Barbara Bulkeley
3
All classrooms and toilets all levels 3101 | 3102 | 3201 | 3301 | 3302
CLASSROOMS
Block
Katharina Boehm
or whoever picks up Floor Warden Pack
4
All classrooms and toilets all levels 4101 | 4202 | Culture room
CLASSROOMS
& CULTURAL
Room
Marion Sanders
or whoever picks up Floor Warden Pack
5
All buildings
LIBRARY &
COMPUTER
LAB
David Osman / or Librarian or
whoever picks up Floor Warden Pack
6
All rooms/toilets in building
STAFF ROOM,
OFFICES
Sarah Bennett
or whoever picks up
Floor Warden Pack.
HUB
All rooms/toilets in The HUB
THE HUB
Kelly Allan or whoever picks up
Floor Warden Pack.
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Roles & Responsibilities
Floor Fire Wardens | Roles & Responsibilit ies
Pick up FLOOR WARDEN PACK and 1. PUT ON YELLOW VEST
These are located on the wall of each block.
If the nominated floor warden isn’t available, the first
available person to pick up the pack becomes the fire
warden.
Check all nominated areas are evacuated and clear 2.
Check all rooms, toilets, offices, and lifts in your allocated
area are empty of people
Close doors and windows (if it is safe to do so)
As each room is checked remove all yellow numbered cards 3.
from wall nearest the main door and stick this to the check
sheet in the floor warden pack
Instruct all occupants in your allocated area to leave THE 4.
building via the nearest safe exit
Watch for people with disabilities or others who may require 5.
assistance and appoint a suitable person to assist as necessary
Check every room is empty in your allocated area | Note the 6.
location of any person remaining in the building
Go to Assembly point – Bethlehem College School playing 7.
field adjacent to BTI
Report to the BTI Fire Warden | WEARING ORANGE VEST at 8.
the assembly area and confirm allocated areas have been
checked and cleared, and any issues.
Once the ALL CLEAR has been given collect back your Floor 9.
Warden check sheet and numbers and return them to correct
rooms.
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Roles & Responsibilities
| Roles & responsibili tiesEducators & Tutors
Instruct the students to follow the evacuation procedures 1.
Shut Doors and windows (if possible)
Evacuate the room you are teaching in
Take your class register with you
If you have a cell phone please bring to assembly area if
possible
Escort the students to the assembly point (Bethlehem
College school playing field adjacent BTI)
Exit by the nearest safest exit route (refer to emergency map
in each room)
Wait at Assembly point – Bethlehem College School playing 2.
field adjacent to BTI
Check all students are present and accounted for against 3.
class register
Report missing students to BTI Fire Warden (SLT 4.
Administrator) | WEARING ORANGE VEST
Do not allow students to return until BTI Fire Warden (SLT 5.
Administrator) gives the all clear.
EMERGENCY EVACUATION PROCEDURES
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Roles & Responsibilities
Receptionist | Roles & Responsibilities
PUT ON 1. AND THE WHISTLE YELLOW VEST
CONTACT DON ACKLAND, BUILD - CAMPUS 2.
BUILD Option 1 | (1) 579 1896 or 021 470 838 Don Ackland
Option 2 | (1) 579 1797 or 021 470 839 Graeme Madison
IF TIME TAKE TO ASSEMBLY AREA 3.
PHOTO OF STAFF IN/OUT BOARD
VISITORS’ LOG BOOK
ROOM BOOKING TIMETABLE
FIRST AID KIT
Report to the BTI Fire Warden | WEARING ORANGE VEST at 4.
the assembly area and assist in accounting for staff and
students
EMERGENCY EVACUATION PROCEDURES
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Roles & Responsibilities
BTI Fire Warden | Roles & Responsibilities
PUT ON ORANGE VEST AND WHISTLE 1.
GO TO ASSEMBLY AREA – TAKE UP POSITION 2.
CONFIRM FIRE SERVICE HAS BEEN NOTIFIED | CALL 111 3.
BTI ADDRESS | 24 Elder Lane. Bethlehem, Tauranga
SUPERVISE EVACUATION 4.
CHECK STAFF & STUDENTS ACCOUNTED FOR 5.
GATHER REPORTS FROM FLOOR WARDENS
Tick off FIRE WARDENS – use list on page 3
Check each floor tally sheet has appropriate yellow
square indicating each room has been checked
MEET RECEPTIONIST
Work with receptionist to check photo of Staff In/Out
Board
Check all students are accounted for
REPORT TO OFFICIALS 6.
CHIEF FIRE WARDEN | Don Ackland or delegate
HEAD OF OPERATIONAL SERVICES | Wendy Pyne or
delegate
REPORT TO FIRE SERVICE ON ARRIVAL 7.
Advise any people in harm
Advise any issues
Take instructions
Wait for all clear
ONCE INSTRUCTED – GIVE ALL CLEAR TO STAFF/STUDENTS 8.
ADMIN – Log in Fire Warden’s Log Book9.
EMERGENCY EVACUATION PROCEDURES
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EMERGENCY
CONTACTS
CAMPUS
NOTE YOU MUST DIAL 1 FROM ALL BTI PHONES FOR A LINE OUT
Contact Details
Head of Operational
Services
Wendy Pyne MOBILE |021 0223 2024 DDI | 562 2901
BTI Fire Warden
SLT Administrator
Sarah Bennett MOBILE | 027 406 8048 DDI | 562 2904
BTI Reception
Maree Wilson DDI | 0
DDI | 0800 BETHLEHEM DDI | 562 2902
CAMPUS FIRE
WARDEN
Don Ackland DDI | -1- 579 1896 MOBILE | 021 470 838 Graeme Madison DDI | -1- 579 1797 MOBILE | 021 470 839
Onsite Campus
Security
Caleb Fyett 021 572 072
Tauranga Services
Contact Details
EMERGENCY
FIRE | POLICE |
AMBULANCE
Environmental Water & Sewage
Poisons & Hazardous Chemicals
Railway
Rescue
Dial 111 111 TEXT (hearing impaired) Stay on the line
Healthline
0800 611 116 If it’s a medical issue and you’re not sure it’s an emergency, call Healthline for advice on 0800 611 116.
Tauranga Community
Constable
PHONE | 07 577 4300 11 Monmouth Street, Tauranga
POWER
DIAL 111 0800 POWERCO 0800 769 372
GAS
DIAL 111 GENESIS | 0800 300 400
MERCURY | 0800 2 328 587 NOVA | 0800 66 82 42 POWERCO 0800 111 848
Tauranga Hospital 07 579 8000
Is it an emergency? Examples: chemical spill or fire medical emergency someone is badly injured or in
danger there’s a serious risk to life or
property A crime is being committed
and the offenders are still there or have just left
you've come across a major public inconvenience, like trees blocking a road
it's happening now or has just happened. If you’re not sure, but still
worried, call 111,and ask. The operator will help you work out what to do.
EMERGENCY EVACUATION PROCEDURES
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ALARMS/HYDRANTS/EXITS
Map | BLOCK 1 Location
BLOCK 1ADMIN &
TEACHER ED
OFFICESLOWER LEVEL
– ADMIN BLOCK
ADMIN OFFICES
LOWER LEVEL
Reception
ADMIN &
ECE
OFFICES
TOP
LEVEL
TEACHER ED. STAFF OFFICES
= fire alarm
= fire hydrant
= fire hose
124 125
126 127
128
123 122 121
130
131
132
133 134 135
136
111
112
113
114 115
EMERGENCY EVACUATION PROCEDURES
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Alarms | Hydrants | Exits
Location Map | BLOCK 2
BLOCK 2COUNSELLOR ED,
OFFICES &
TEACHING ROOM
COUNSELLOR ED STAFF OFFICES
STAFFROOM STORAGE
LOWER
LEVEL
= fire alarm
= fire hydrant
= fire hose
COUNSELLOR
ED STAFF
OFFICES
213
212
211
234
233 232
231235
221 222 223
224225
226228
227
EMERGENCY EVACUATION PROCEDURES
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Alarms | Hydrants | Exits
Location Map | BLOCK 3
3302
BLOCK 3TEACHING ROOMS
– 3101,3102,
3201,3301,3302
3102 3101
3301
3201
3302
= fire alarm
= fire hydrant
= fire hose
321
333
331
332
311 312
EMERGENCY EVACUATION PROCEDURES
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Alarms | Hydrants | Exits
Location Map | BLOCK 4
BLOCK 4TEACHING ROOMS -
4101, 4201, 4301
4101
4301
4201
= fire alarm
= fire hydrant
= fire hose411
421
431
EMERGENCY EVACUATION PROCEDURES
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Alarms | Hydrants | Exits
Location Map | BLOCK 5
BLOCK 5 COMPUTER LAB
AND STUDY ROOM
- 5101,5102
5101
5102
= fire alarm
= fire hydrant
= fire hose
502
501
EMERGENCY EVACUATION PROCEDURES
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Alarms | Hydrants | Exits
Location Map | BLOCK 6
BLOCK 6 STAFFROOM
Institutional admin
Finance
Dean
Head of Operations
Foyer
Foyer
Finance
Koru Lounge (Staff Room)
Head of Operational Services
Meeting Room 3 IT
Courtyard
Courtyard
Dean
Institutional Admin
EMERGENCY EVACUATION PROCEDURES
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Alarms | Hydrants | Exits
Location Map | THE HUB
KITCHEN
= fire hydrant
THE HUB
LOUNGE
DOWNSTAIRS
UPSTAIRS
124
701
705
703
704
710
712
711
EMERGENCY EVACUATION PROCEDURES
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Alarms | Hydrants | Exits
Location Map | THE LIBRARY
THE LIBRARY
COMPUTER
LABS
= fire alarm
= fire hydrant
= fire hose
601
602603
604
EMERGENCY EVACUATION PROCEDURES
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EARTHQUAKE
EMERGENCY EVACUATION PROCEDURES
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EARTHQUAKE
PROCEDURES
KEEP CALM 1.
DROP | COVER | HOLD 2.
INSIDE
Move no more than a few steps
Take cover under a sturdy desk or table or door frame
Hold onto furniture legs, with your face down and knees tucked
under.
If no sturdy table/furniture/door frame
Drop to knees – away from windows
Keep knees together
Clasp hands firmly behind head (bow head)
Bury face in arms. Protect head, eyes closed
If windows cannot be avoided, turn away from glass!
OUTSIDE
If you are outside, move away from buildings, trees, streetlights,
and power lines, then DROP, COVER and HOLD. Stay there until
the shaking stops.
STAY IN HOLD POSITION UNTIL SAFE TO MOVE 3.
In an earthquake everyone is to remain in the building until the
shaking has stopped and/or the ALL CLEAR is given by staff. Stay
indoors till the shaking stops and you are sure it is safe to exit. In
most buildings in New Zealand you are safer if you stay where you
are until the shaking stops.
LISTEN FOR BTI FIRE ALARM, EVACUATE BUILDING, PROCEED TO
ASSEMBLY AREA (BETHLEHEM COLLEGE SPORTS FIELD)
Look around you now and identify a safe place!
EMERGENCY EVACUATION PROCEDURES
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LOCKDOWN Highest state of readiness activated when violence is occurring or is
imminent on campus.
A LOCK DOWN is an emergency safety procedure in which faculty, staff
and students lock down their classroom or office to prevent the
entrance of an armed or violent intruder or active shooter. A lockdown
occurs when occupants of campus buildings are directed to remain
confined to a room/area with specific procedures to follow regarding
locking of doors, closing of windows/shades, barricading, seeking cover,
etc. Lockdowns necessitate a law enforcement response and
immediate intervention.
EMERGENCY EVACUATION PROCEDURES
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LOCKDOWN
PROCEDURES
If you hear an INTERMITTENT RINGING OF THE ALARM 1.
IF INSIDE: 2.
TAKE COVER | STAY LOW
STAY AWAY FROM DOORS AND WINDOWS
(IF SAFE) STAFF CHECK ADJOINING ROOMS FOR STUDENTS. 3.
MOVE STUDENTS TO AN UPSTAIRS CLASSROOM OR SAFEST
OPTION.
DOORS AND WINDOWS TO BE LOCKED AND ONLY OPENED TO 4.
STAFF AND STUDENTS SEEKING SAFETY, MANAGEMENT OR
POLICE, or when emergency services advise you to leave the
room. No students to leave the building unless attended by staff
member (except if the room becomes unsafe (fire).)
BARRICADE DOORS WITH FURNITURE | Draw curtains, close 5.
blinds, turn off lights, turn off electrical equipment.
STUDENTS 6.
ALL CELL PHONES TO BE HANDED TO STAFF
REMAIN QUIET
SHUT OFF ALL AUDIO VISUAL EQUIPMENT
PRAY FOR THE SITUATION
DO NOT ENGAGE WITH ANY SOCIAL MEDIA (PHOTOS/POSTS
ETC)
STAFF 7.
TAKE ROLL AND LIST ANY MISSING OR ADDITIONAL STUDENTS
IN ROOM
Use means to communicate with authorities/staff as directed
(text, piece of paper to window)
LOCK DOWN WILL REMAIN IN PLACE UNTIL RELEASED BY 8.
MANAGEMENT OR POLICE
If you are outside
DO NOT GO INTO BUILDING 9.
Go as far away from buildings/site as possible, take as many
people as possible. Remain quiet.
Do not post to social media
EMERGENCY EVACUATION PROCEDURES
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On release
ALL STUDENTS GO TO TE KOHAO (CULTURAL ROOM) FOR 1.
DEBRIEF
Rolls will be taken
Dean will address staff/students
COUNSELLING / VICTOR SUPPORT will be offered as required. 2.
MEDIA 3.
Refer all media enquiries to Strategic Leadership Team (via
Head of Operational Services
EMERGENCY EVACUATION PROCEDURES
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CIVIL
DEFENCE
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Civil Defence
BOP Civil Defence
Bay of Plenty Regional
Council
Tauranga City Council and the Western Bay of Plenty District Council have a combined emergency management
office. It is situated at the offices of Tauranga City Council, 91 Willow Street, Tauranga.
Tauranga City Council
Email: info@tauranga.govt.nz Phone: +64 7 577 7000
Service Centre: Monday - Friday 8am - 5pm (except Wednesday 9am - 5pm) Call Centre: 24/7
Western Bay of Plenty
District Council
Address: 1484 Cameron Road, Greerton, Tauranga Phone: 07 571 8008 or 0800 926 732 Email: customerservices@westernbay.govt.nz
See more at: http://www.tauranga.govt.nz/council-a-z/civil-defence-emergency-management.aspx#sthash.cJxvMP8C.dpuf
What should I do in an emergency? 1.
Tune into one of the local radio stations to receive up-to-date
messages and information. The radio notices will tell you what to
do and where to go - whether you should stay at home or
to evacuate to a Reporting Centre.
The Bay of Plenty Civil Defence Emergency Management 2.
Group website will be updated regularly with information
as an emergency situation develops.
Reporting Centres 3.
The Reporting Centres in an emergency are primary and
intermediate schools, which is where people would go if advised to
evacuate.
If the emergency is of a serious nature then Welfare Centres will
be opened to provide basic services to the community during an
emergency or Civil Defence event. The location of these centres
will be publically advised at the time of the emergency and may
vary depending on the nature of the situation.