EMAILING USING HOTMAIL

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Signing into Your Email Account

Open up explorer and type in www.hotmail.com in the address bar.

• Enter your email address.

• Hit the tab key on the keyboard and enter your password.

Hotmail opens up with the Hello page as shown below.

• Click on the Inbox to check received mail or to compose a new

email.

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Receiving Emails From the main Hotmail screen click on the Inbox button.

To read emails you have received:

• Move the mouse to the Sort

by column, select the email you wish to read, when the

pointer changes to a hand

click once with the left mouse button to open the email.

• To delete an email insert a tick inside the box next to

the email/emails.

• Click on the Delete button.

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Composing an Email Using Hotmail

• Click the New button to send a new email.

• Click in the To: box with the left mouse button to insert the flashing cursor.

Type the recipient’s email address i.e. joeblogs@hotmailcom or insert the

address from the Favorite Contacts List.

• If you would like to send a copy to other recipients type their email

addresses in the Cc: box separated by a comma.

• Click in the Subject: box and type a

subject, it can simply be Hi.

• Click inside the text area and start to

type in your email.

• When you are finished composing your

email click the Send button to send your email.

Text Area

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Deleting Emails

• To delete any unwanted emails click inside the box with the left mouse button next

to the recipient’s name.

• Click the Delete button.

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Trash Can

• The emails are then sent to the Deleted Folder so don’t forget to empty your trash can afterwards.

• Click on the Deleted from the folders list and place a tick inside the box next to

the Sort By box – that will select all the emails in the deleted Folder.

Press delete to empty the deleted folder

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Folders

• Folders are a way of organising your emails.

• Select the email by placing a tick in the box next to the email.

• Click on the Put in Folder button and select the folder you wish the email to be put into.

• You can also create a new folder by selecting the New Folder from the list.

• A dialogue box appears asking you to type in a name for your new folder.

• Click the OK button when you are finished.

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Sending Hotmail Email Attachments

Sending an attachment simply means including a picture or text document with your email.

• Hotmail allows you up to 2MB of free space, only 1MB of which can be used for attachments.

• To send an attachment click with the left mouse button on the Attach button.

• Select File from the drop down list.

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Adding Your Attachments

Step 1

• The Choose File dialogue box appears.

• Now you have to find your file - it will be in either My Documents or other external storage device

• Select the file by clicking once with the left mouse button.

• Click the Open button down on the right hand side of the dialogue box.

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Attachments - Step 2

Hotmail allows you to attach a number of files with a maximum size of 1MB.

• To attach more than one file click on the Ok and Attach Another

button.

• Then simply click on the Browse button and

repeat step 1 to attach another file.

• Hotmail will display the details of the current

attachments including the file name and file size.

Ensure the attachments are the correct files.

• Click the OK button to return to your email.

• Click the Send button to send your email as normal.

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Receiving Hotmail Email Attachments

• Open up the email.

• The email opens as normal and includes the attachment. When you hover over the picture a small

toolbar appears.

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� Once the email is opened click on the Attachment link.

� Hotmail will automatically scan the file for viruses and warn you if the attachment is affected. If the attachment is

infected Delete it immediately.

� In the file download dialogue box select Save and then

click OK.

� In the Save in: location select the Floppy drive (A:).

� Click Save to begin downloading the attachment.

When the download is complete the dialogue box will close

automatically.

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Picture Toolbar

The picture toolbar shown above includes the following four options:

• The Save icon enabling you to save

the picture either to My Documents

or to the 3 ½ Floppy drive (a:).

• Simply Print the picture.

• Send this image in an email.

• Open My Pictures folder.

If the attachment is a text document you will need to download the file.

• Click on the file name to the right of Attachment: when the pointer turns into a

hand to open the attachment.

• Remember to always scan attachments before downloading.

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Adding a New Contact Email addresses can be difficult to remember so it is a good idea to add the email address to your Contacts list.

• Click on the Contacts List button.

Now Click on the Edit button to add people to you address book