Post on 24-Dec-2015
eDEP – Department of Environmental Protection
Update on new features of eDEP and more…..
Speaker: Tom Skinner02/07/2006
Project Goals One-stop shopping Submit on-line Pay on-line (limited submittals) View status Improve workflow Satisfy Business request for online
submittals Build flexible system to meet different
needs
Project Background Feb 2002 – Vendor selected Dec 16th, 2002 – System went live Releases every month, sometimes
twice a month 7,000+ users 45,000 electronic submission to
date
Project Deliverables Easy Registration (10 minutes) Online submission Upload data files Composite Printing ePAY Permanent record available online Secure Site
+’s for Regulated Community Quicker turn-around Pre-filled fields (easier) Validation for online submission Save work in process Check Status on Web Email Confirmations
+’s for DEP Less time on data entry, more time
on Environmental work More accurate data Less storage of paper Improve Business Process Reduce Administrative Review Easier access to data (for DEP only)
Major Project Challenges Signatures (multiple, notary,
stamps) Federal Forms (can’t change them) Coordination with ePay A&A – managing secure
Usernames and Passwords. Attachments I.e. Engineering Plans
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Demo of New User Was 3-6 week process to get UN/PW Redesigned – now 10-20 minutes Create your own UN/PW Create your NICKNAME - used for
sharing your submittal(s) Sign-up for a Proof (if needed) Go directly to your HP Start filing
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New User Button
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New User Form: Requirements
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New User – You Name
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New User – Required Fields
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New User – Your Company
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New User – Create UN/PW
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Nick Name Help
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New User – Terms, Conditions
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Terms and Conditions
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New User – Agree T&C
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New User – Step 2
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New User – Proof Instructions
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Proof of Identity Form
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New User – Go to HP
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MY Home Page
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Demo of Filing Start New (selecting your form) Associate a Company 3 or 4 Step process Features of filing Pre-filled Core Information ePayment (credit card) Signature Confirmation
My Homepage
Demolition Request
Steps
PDF File – Blank
Fill out form
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Validation
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Signature Step
Signature
New Step – Payment (#3)
Payment with Credit Card
Payment Confirmation
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Summary
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Demo of Get Copy to Save/Print Feature requested from User
Groups Save or Print all related forms at
once Some AQ forms can be in the 100’s Batch job (do other work) Run as many times as you like
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Save/Print from HP
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Save/Print from Current Submittal
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Save/Print Step 1
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Save/Print Processing
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Save/Print Step 2
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Save/Print file ready on HP
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Save/Print Results
Demo of GIS in eDEP forms Location using GIS Services X/Y coordinates captured Ortho Photo’s used More and more forms are adding
this feature in Earth.Google.com uses our Photo’s
(MassGIS)
Request GIS – Orange Button
GIS Instructions Part 1
GIS Instructions Part 2
Aerial Shot – with Address
Agawam ‘C’ Building
X/Y coordinates filled in
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Demo of Sharing Share with a colleague(s)
Levels of sharing (View, Sign, etc.) Timeframe
Multiple Signatures Share submittal by submittal Share with Admin priv’s (from
A&A)
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Share Button
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Share Screen
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Share Add
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Share Nickname, Role, Date
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Share List
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Demo of Bulk Upload for DW Accepts delimited data from LIMS Upload multiple reports Review results in spreadsheet
format
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Bulk Upload link
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Bulk Instructions
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Bulk Data Upload
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Bulk Data Upload
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Bulk Processing
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Bulk Error Report
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Bulk Transactions
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Demo of My Profile Change your password Manage your personal information Request additional proofs Manage your Organization
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My Profile
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Change My Password
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Update My account Info
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Add/Update Proof of Identity
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Manage My Organization
What’s available today 20 submittals on-line for Industrial
and Waste Management Reporting including:
Asbestos – our biggest filer ERP Hazardous Waste Transporter Vehicle
Identification Device (VID) TURA HW21 – Class A Recycling
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Available today - Cont. All major Waste Site Cleanup (21E)
submittals on-line 16 Transmittals and two permits. Cover 120 certifications
Available today – Cont. 22 submittals for Wetlands and
Drinking Water including: Groundwater DMR’s Wetlands Order of Condition N NOI’s DW Reports
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Available today – Cont. Hazardous Waste Manifests are
scanned. Highest volume form in DEP 1200/day Online retrieval available to DEP staff
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Growth and Stats
Upcoming work HW VID – Launched 12/12/05 WQTS forms – 16 reports now online
(15,000) Air Quality – Launched 01/23/06 (6,000) Recycling/Composting – Launched 01/03/06 BWSC 105,106, 108, 119 – Ready 2/15/06 Continue to enhance and address bugs of
existing forms
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On the Horizon Dental Amalgam – 04/17/2006 TURA – 04/17/2006 ERP – 06/30/2006 EMORS – TBD Restricted Emissions – TBD Change of Ownership – TBD SSO - TBD
Wrap-up eDEP is replacing high-volume paper
submittals. Committed to enhancing eDEP from
users suggestions Communicate to groups who can use it Thanks for coming! Questions and Answers Tom.Skinner@state.ma.us