Post on 24-Apr-2015
description
EARTHCUBE COMMUNITY WEBINAR:
Introduction to Committees and Teams
August 5, 2014
Lee Allison, EarthCube Test Governance PI
AGENDA
1. EarthCube Journey
2. Road to All-Hands Meeting 2014 (Test Governance Phase)
3. Demonstration Governance Phase
4. Charge and Expectations of Committees, Teams, and Leadership
5. Timeline Moving Forward
6. Q&A
EARTHCUBE VISION Transform the conduct of
data-enabled geoscience-related research
Create effective community-driven cyberinfrastructure
Allow global data discovery and knowledge management
Achieve interoperability and data integration across disciplines
Dynamic Earth
Changing Climate
Earth & Life
Geosphere-Biospheric Connection
Water: Changing Perspectiv
es
Roadmaps & Concept Designs (technical roadmaps and small prototype designs)
The EarthCube Journey
White Papers & Expressions of Interest (Geo & CI)
Dear Colleague Letter & Charrettes
Full List of Awards at: http://earthcube.org/page/earthcube-groups
201
1 2
012 2
013 P
rese
nt
End-User Workshops & Stakeholder Alignment
Building Blocks, RCNs, and Conceptual Design Awards (current funded projects)
COMMUNITY ENGAGEMENT
EARTHCUBE.ORG & WORKSPACES
ASSEMBLY STAKEHOLDER WORKSHOPS
Data Facilities (Jan. 15-17)
EarthCube Projects (Feb. 12-14)
IT/CS/IS/FOSS (March 5-7)
End-Users & Professional Societies (March 18-20)
CROWDSOURCE SURVEYSAND RESULTS
1. Strategic Pathway Exercises 250+ participants in both exercises
2. Comprehensive Charter Review Survey 25+ participants
3. Overarching Gov. Framework Review Survey 55+ participants
ALL-HANDS MEETING 2014
June 24-26, Washington DC 150+ attendees 75 + institutions, orgs,
agencies represented 45 + plenaries, sessions,
posters, presentations 3 keynote speakers
INTENTION FOR DEMONSTRATION PHASE
1. Community Convergence on System Architecture
2. Meet End-User Domain Needs
3. Test Effectiveness of the Demonstration Governance Organization
Sprint 2Jan 5-6: • Testing agile
processFeb to June: • Developing
architecture framework
Sprint 1July: • Webinars July 17 & 21• Initial charter
submissionAug: • Organizational
meetingsSept – Dec: • Working meetings
Callfor
Participation
Jan: Check
& Adjus
t
June: Check
& Adjus
t
DEMO GOV: IMPLEMENTATION PLAN
Standing Committees Committees with open-membership and internally elected leadership, fulfilling key functions of EarthCube and supporting ad hoc working groups created by the members to innovate and respond to immediate needs.
REVISED DRAFT EarthCube Enterprise Governance -- 6.26.14
Leadership CouncilSets the strategic direction and identifies what is within and outside of scope for EarthCube. Assess and makes changes to the structure as needed. Voting members are individuals elected by EarthCube Members as their representatives and representatives of the Standing Committees. The non-voting members help to establish a strong connection with the academic geosciences, funding agency, and the Office.
Office Support function of Enterprise Governance. Supports all activities of EarthCube Governance. Implements the actions and suggestions of the Engagement and Liaison Teams.
Council of Data FacilitiesTechnology/ Architecture Committee
Science Committee
EarthCube MembersAnyone can be a EarthCube Participant, accessing resources, participating in activities, and initiating special interest groups. Anyone who wants to participate in governance activities (voting, leadership roles, initiating Working Groups).
Technical Funded Team
Working Groups
Working Groups
Working GroupsScience
Funded Team
Special Interest Groups
Working Groups
Liaison TeamLeadership by EC stakeholders, implementation by the Office. Supports proactive partnerships with related efforts, both through formal relationships and informal engagements.
Engagement TeamSupports proactive communication and engagement with end-users and other EC stakeholders, including ensuring transparency and building trust.
Working Groups
Special Interest Groups
Leadership CouncilSets the strategic direction and identifies the scope of EarthCube.Seven voting members: one from each Standing Committee plus four At-Large (from across Geosciences Directorates) Three non-voting members: Engagement Team, Liaison Team, and Office Director
Council of Data Facilities Standing CommitteeCoordinates and facilitates among existing and new geoscience data facilities.
Architecture & Technology Standing CommitteeOversees the development of technology and architecture.
Science Standing CommitteeEnsures academic geoscience research drives EarthCube Cyberinfrastructure.
EarthCube CommunityAnyone can be part of the EarthCube Community, accessing resources, participating in activities, and initiating special interest groups.
Science Funded Team
Technical Funded Team
Special Interest GroupsSpecial
Interest Groups
Liaison TeamSupports proactive partnerships with external related efforts, both through formal relationships and informal engagements.
Engagement TeamSupports proactive communication and engagement with end-users and other stakeholders.
Office Support function of Enterprise Governance, including support to Committees, Teams, and Membership. Implements the actions and suggestions of the Leadership Council.
Working Groups
Working Groups
Working Groups
Draft Organization Chart EarthCube Enterprise Governance – 07.16.14
CHOOSE YOUR ROLE
Special
Interest
Groups
Leadership Council
Liaison Team
Tech. Standing
Committee
Council of Data Facilities
Engage-mentTeam
Science Standing
Committee
Working Groups
Sign up on the EarthCube Workspace
http://workspace.EarthCube.org
Leadership Council
Tech. Standing
Committee
Science Standing
Committee
Scope/Vision for EarthCube
Engagement of Scientific Community and Structure of the Work Groups
Policy/Strategy on Data Management Plans
Architecture (in coordination with Science & CDF)
Testbed for components
PRIORITY ISSUES
Liaison Team
Council of Data Facilities
EngagementTeam
Shared Services through Data Providers
National/International/Consortia Collaboration
Engagement of Scientific Community and Structure of the Work Groups (in coordination w/ Science Committee)
Science Success Stories
PRIORITY ISSUES
1. Outline Decision-Making Process Internal Governing Structure
Recommend and/or initiate Working Groups Handle their reports; reconcile discrepancies and evaluate
recommendations
2. Select Leadership of the Committee Representative(s) to the Leadership Council
3. Determine how to tackle Priority Issues
4. Establish mechanisms to coordinate Cross-Membership in both Committees
CHARGE TO COMMITTEES
CHARGE TO TEAMS
1. Outline Decision-Making Process
2. Select non-voting representative to the Leadership Council
3. Determine how to tackle Priority Issues
LEADERSHIP COUNCIL
1. Review and Approve Existing Leadership Council Decision Making Structure Determine Coordination Mechanism between Committees/Teams
Determine Relationship between Funded Project Teams and Standing Committees
2. Approve Working Groups and their budget (including those recommended by Standing Committees)
3. Determine how to tackle Designated Priority: Determine Vision & Scope of EarthCube
LEADERSHIP COUNCIL CHAIR
Generally (in Charter): Chair will be elected by General Membership
This Year (Demo Phase): Chair is elected from and by Leadership Council
To expedite process in time-sensitive phase
To move quickly into testing the governance structure
EXPECTATIONS
Attend Monthly Virtual Meeting 2-3 Hours Per Month (Leadership)
1-3 Hours Per Month (General Members)
3-4 from each Committee/Team attend the “Check and Adjust” Meeting, January 5-6
In addition to Leadership members already attending
ON THE HORIZON: TIMELINE FOR NEXT STEPS
Late August: Facilitated first meetings of Standing Committees and Teams (virtual)
August 31: Deadline for nominations of Standing Committee Leadership Council Members
September 15: Deadline for selection of Standing Committee Leadership Council Members
October 1: Demonstration organization in place
Questions?