Post on 19-Feb-2018
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DOs and Don'ts
in creating your
Power Point Slides
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Efective PowerPointpresentations
ExcitedBy
Animations, sound
and
Clip art
In PowerPoint?
You
Are
??
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Highlight ey points or rein!orce what the!acilitator is saying
"hould #e short and to the point, include onlyey words and phases !or visual,rein!orcement
$n order !or your presentation to %t on mostscreens, text and images should #e placedwithin &'( o! the PowerPoint slide) *his+action sa!e area is seen in the next slide)
PowerPoint SlidePowerPoint Slide
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PowerPoint Presentation SkillsTips for Eective Presenting1. Do you really need to use PowerPoint
$! its not a#solutely necessary to use PowerPoint in your presentation then -STOP !S"#$ "T%
&. Stop using PowerPoint as your propt%(. )ut*lessly reduce t*e nu+er ofPowerPoint slides
,. !se iages in t*e PowerPoint slidesw*enever possi+le-. !se *eadline suaries only for tet slidesin PowerPoint
/. Don't 0ust use PowerPoint slides as your*andouts. !se *idden PowerPoint slides for t*e 234session
http://www.presentation-skills.biz/presentation-delivery/powerpoint-presentation-skills-tips-for-effective-presenting.htmhttp://www.presentation-skills.biz/presentation-delivery/powerpoint-presentation-skills-tips-for-effective-presenting.htmhttp://www.presentation-skills.biz/presentation-delivery/powerpoint-presentation-skills-tips-for-effective-presenting.htmhttp://www.presentation-skills.biz/presentation-delivery/powerpoint-presentation-skills-tips-for-effective-presenting.htm7/23/2019 dos&donts in technical writing
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.ayout continuity !rom !rame to !rameconveys a sense o! completeness
Headings, su#headings, and logos shouldshow up in the same spot on each !rame
/argins, !onts, !ont si0e, and colors should #econsistent with graphics located in the same
general position on each !rame .ines, #oxes, #orders, and open space also
should #e consistent throughout
PowerPoint 5ayoutPowerPoint 5ayout
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!sing PowerPointDo:1.Chec that you have #ooed all the e1uipment
you need well #e!ore your tal)&.Plan what you want the audience to see and don2tcrowd the screen)(.3se an appropriate !ont)
,.3se a good colour contrast !or #acground andimage, and pro4ect it to chec)-.5ive handouts with details, which wouldn2t #eclear on the screen)/.6ehearse with all your visual material and the
e1uipment you will #e using).Always have #acup in case o! disaster)
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Don't:1."how paragraphs or long sentences on thescreen)&.3se !ussy and distracting #acgrounds)(.7verdo punctuation8 very little is needed ina visual aid)
,.3se over9complicated diagrams, which theaudience won2t #e a#le to see clearly)-.3se unnecessary and distractingmovement on the screen)
/.:atch the computer screen instead o! theaudience).Assume that you can use the e1uipmentwithout trying it out)
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:hat we;ll cover today
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*he outline
>stor ndslide should
have an outline
=ollow outline !or your
presentation
Place main points on
outline slide
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"lide layout
3se point !orm, not completesentences
/aximum o! six points per slide
Avoid wordiness8 ey words only
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"lide layout
*his page contains too many words !or apresentation slide) $t is not written in point!orm, maing it di@cult #oth !or your
audience to read and !or you to presenteach point) Although there are exactly thesame num#er o! points on this slide as theprevious slide, it loos much more
complicated) $n short, your audience willspend too much time trying to read thisparagraph instead o! listening to you)
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"lide layout
"howing one point at a time will8
!ocus attention on one point
prevent reading ahead
help eep your presentation !ocused
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"lide layout
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"lide layout
"lide transitions should not #e distracting
Be consistent with transitions never
6andom
:orst efects
Checer#oard or Com#;
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=onts good
3se diferent si0e to show hierarchy
the title !ont is D9point
the main point !ont is 9point
this !ont is F9point
3se a standard !ont lie Arial !se at least an 167point font and 8old
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=onts 9 #ad
$! you use a small !ont, your audience won;t #e a#le to read what you have written
CAP$*A.$"E 7G. :HEG GECE""A6) $* $"
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"pacing 9 #ad
$! you have a set o! points space them out on the slide rather than in one corner
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"pacing 9 good
$! you have a set o! points
space them out on the slide
rather than in one corner
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Colour 9 good
3se a !ont colour that contrastssharply with the #acground
3se colour to rein!orce the logic o!
your structure
3se colour to emphasise a point
But only use this occasionally
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Colour 9 #ad
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Bacground 9 good
3se a simple #acground
3se #acgrounds that contrast withtextJimagery
3se the same #acground consistentlythroughout your presentation
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Bacground #ad
Avoid #acgrounds that are
distracting or di@cult to read !rom Always #e consistent with the
#acground that you use
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5raphs
3se graphs rather than 4ust charts andwords
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5raphs
January February March April
Blue Balls 20.4 27.4 90 20.4
Red Balls 30. 3!. 34. 3".
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5raphs
Items Sold in irst uarter of "##"
0
"0
20
30
40
#0
0
70
!090
"00
January February March April
Blue Balls
Red Balls
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5raphs
20.4
27.4
90
20.4
30.
3!.
34.3".
0
"0
20
30
40
#0
0
70
!0
90
"00
January February March April
Blue Balls
Red Balls
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7ther !eatures 9 avoid
Avoid sound efects in
PowerPoint
Em#edded programs
and action #uttons !or
advanced users
6e!rain !rom trite clip
art
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7ther !eatures
choose pictures
that highlight your
point
use a screen
capture i!
appropriate
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"pelling and 5rammar
Proo! your slides !or8
speling mistaes
the use o! o! repeated words
grammatical errors you might have mae
Have someone chec your
presentation
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7n the day
5et there early
Handouts
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Conclusion slide
3se an efective and strong closing
3se a conclusion slide
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Conclusion
"tructure your presentation
Ieep it simple K#acground, !ont, colourL
/inimal content on slides 9 DJD
Avoid pointless animations
7nly use pictures i! they assist Ensure accuracy with content ande1uipment
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Muestions?
End your presentation with a simple
1uestion slide to8
$nvite your audience to as 1uestions
Provide a visual aid during 1uestion
period Avoid ending a presentation a#ruptly
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/ae $t Big
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This is a good title size
Verdana 40 point A good subtitle or bullet point size
Verdana 32 point
Content text should be no smaller thanVerdana 24 point
This font size is not recommended for content. Verdana 2 point.
9ont Si:e9ont Si:e
T*e larger; t*e +etter. )ee+er; your slidesust +e reada+le; even at t*e +ack of t*eroo.
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Dont %
9ont Si:e9ont Si:e
What does this say? Garamond Font, Italic, Bold 12pt.
T*is is very diFpt)
Go one will #e a#le to read this) 5ill "ans =ont, Condensed Bold, >pt
Com#ining small !ont si0es with #old oritalics is not recommended8
"mall !onts are oay !or a !ooter, such as8
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/ae it Big K*extL
*his is Arial >
*his is Arial >
*his is Arial F
*his is Arial
*his is Arial D
*his is Arial FF
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/ae it Big K*extL
*his is Arial >
*his is Arial >
*his is Arial F
*his is Arial
*his is Arial D
*his is Arial FF
Too Sall
/ $ Bi KH
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/ae $t Big KHow toEstimateL
.oo at it !rom N !eet away
$ ft
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9onts9onts
=ont "tyle "hould #e 6eada#le
6ecommended !onts8Arial, *ahoma,
Veranda"tandardi0e the =ont *hroughout
*his presentation is in Ta*oaTa*oa
Do %
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9onts9onts
Dont Sacri=ce )eada+ility forStyle
Dont Sacri=ce )eada+ility forStyle
Dont Sacri=ce )eada+ility
for Style Dont Sacri=ce )eada+ility for
Style
Dont %
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>eep "t Siple
9O#TS9O#TS
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>eep "t Siple ?Tet@
*oo manycolors
*oo*ooMany=ontsand Styles
*he D x N ruleGo more than D lines per slide
Go more than N words per line
Whil h d k d d id i l
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While hard work and good ideas are essential to success, your
ability to express those ideas and get others to join you is just
as important. Much of this verbal expression will be one on
one or in small groups, but periodically you will be involvedin more formal and public speaking in front of larger numbers.
If this thought makes you nervous, you are not alone. Many
speakers lack the skills and confidence to make effetcive
presentations. We have all been victims of speakers who put
us to sleep. Despite knowing how ineffective many speakers
are, many of us have found that, despite the best intentions,
we havent fared much better. We knew the topic and the
ideaswere written down, but the presentation still didnt go
well. Was it the way you delivered the presentation! Was itbecause the audience didnt seem interested!
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$ha% &as &r'n(&i%h %ha%)
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Ieep $t "imple K*extL
$nstructional *echnology8A complex integrated processinvolving people, procedures, ideas,
devices, and organi0ation, !oranaly0ing pro#lems and devising,implementing, evaluating, andmanaging solutions to those pro#lems
in situations in which learning ispurposive and controlledKH/6" 'th ed)L
%oo detailed !
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Ieep $t "imple K*extL
A process
involving people, procedures O tools
!or solutions
to pro#lems in learningKH/6" 'th ed)L
*ns%ruc%i'nal +echn'l'(y,
&uch Sim'ler
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Aaps and "talicsAaps and "talics
DO #OT !SE 455 A4P"T45 5ETTE)S /aes text hard to read
Conceals acronyms
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Use a TemplateUse a Template
3se a set !ont and colorscheme)
Diferentstylesaredisconcertingto theaudience.
!ou "ant the audience to focuson "hat #ou present$ not the"a# #ou present.
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Ieep $t "imple KPictureL
Art wor may distract your audience
Ar%is%ry d'es n'% subs%i%u%e -'r c'n%en%
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Ieep $t "imple K"oundL
"ound efects may distract too
se s'und 'nly &hen necessary
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Ieep $t "imple K*ransitionL
*his transition is annoying, notenhancing
/Appear/ and /isappear/ are be%%er
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5iit 4niation5iit 4niation
3se the same animationthroughout the entire presentation
3sing more than one can #e verydistracting
*he audience will only see the
animation and not the messageyou;re trying to get across
%%
8a%Dont
i i i i5i it 4 i ti%
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5iit 4niation5iit 4niation
3se the same animationthroughout the entire presentation
3sing more than one can #e verydistracting
*he audience will only see the
animation and not the messageyou;re trying to get across
%%
Do
%
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Ieep $t "imple KAnimationL
$ ft
%oo distracting !
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Ieep $t "imple KAnimationL
$ ft
Sim'le ( to the 'oint
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/ae $t Clear
/ae $t Clear
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/ae $t ClearKCapitalisationL
A.. CAP$*A. .E**E6" A6E
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/ae $t Clear K=ontsL
"anseri! B"eri! Z
)usyclear
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3se the "ame 8ackground8ackgroundon Each "lide
Do %%
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Dont%
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CCoolloorrss
6edsand orangesare high9energy #ut can #e di@cult tostay !ocused on)
5reens,#lues,and #rownsaremellower, #ut not as attentiongra##ing)
6edsand5reenscan #e di@cultto see !or those who are color#lind)
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4void T*ese Ao+inations
Examples85reen on Blue
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CCoolloorrss
:hite on dar #acground should not#e used i! audience is more than !taway)
*his set o! slides is a good example)ou can read the slides up close)
*he !urther away you get, the harder itis to read)
*his is a good color com#ination i!viewed on a computer)
A dar #acground on a computer
screen reduces glare)
CCoolloorrss
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CCoolloorrss
.arge Hall Events
Avoid C*iteC*iteBacgrounds
*he white screen can #e+linding in a dar room
Dark SlidesDark Slideswith 5ig*t5ig*tAolored TetAolored Tet:or Best
Dont
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TheThe CCoolloorrWheelWheel
Colors separated #yanother color arecontrasting colorsKcomplementaryL
Ad4acent colors harmoni0ewith one another K5reenand ellowL
Colors directly opposite oneanother are said to C.A"H
Clashing colors providereada+ility
OrangeOrangeon8lue8lueDo %
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/ae $t Clear KComplementL
3se contrasting colors
1i(h% 'n dar s dar 'n li(h%
se c'pleen%ary c'l'rs
+hese c'l'urs c'pleen%
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/ae $t Clear KComplementL
3se contrasting colors
1i(h% 'n dar s dar 'n li(h%
se c'pleen%ary c'l'rs
+hese c'l'urs d' n'% c'pleen%
BackgroundBackgroundAAoolloorrss
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*his is a good mix o!colors) 6eada#leQ
gg%emember& %eadabilit#' %eadabilit#' %eadabilit#'
*his is a #ad mix o!colors) .ow contrast)3nreada#leQ
*his is a good mix o!
colors) 6eada#leQ
*his is a #ad mix o!colors) 4void +rig*t
colors on w*ite.3nreada#leQ
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/ae $t Clear KColorsL
3se contrasting colors
.ight on dar vs dar on light
3se complementary colors
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/ae $t Clear KContrastL
3se contrasting colors
.ight on dar vs dar on light
3se complementary colors
l'& c'n%ras%
hi(h c'n%ras%
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/ae $t Clear KContrastL
3se contrasting colors
.ight on dar vs dar on light
3se complementary colors
+his is li(h% 'n dar
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/ae $t Clear KContrastL
3se contrasting colors .ight on dar vs dar on light
3se complementary colors
+his is dar 'n li(h%
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/ae $t Clear K"i0eL
"i0e implies importance
l K i L
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/ae $t Clear K"i0eL
"i0e impliesimportance
Cl K l i L
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/ae $t Clear K=ocal PointsL
=ocal points direct attention
/ $ Cl K= l P i L
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/ae $t Clear K=ocal PointsL
=ocal points direct attention
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/ae sure the audiencecan read themQ
$rap*s and A*arts$rap*s and A*arts
$rap*ics and A*arts$rap*ics and A*arts
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Avoid using graphics that are di@cult to read) $n this example, the#right colors on a white #acground and the small !ont mae the graphhard to read) $t would #e very di@cult to see, especially in the #ac o!a room)
(
Dont %
*his graph contains too much in!ormation in an
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*his graph contains too much in!ormation in anunreada#le !ormat)
0
Dont %
*his is a good, reada#le ta#le) *a#les, especially large
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g p y gones, should #e placed on a separate slide)
*+- ri #- I/&0S restarted, e1loo' controlcontinues
*+"" &on " /hange to mounting cu' control
*+"2 %ue 2* 3eturn to e control, ilter wheel test)egins
*+"* 4ed 55 Increase control tem'erature to allowfor 6" 7 8ariations
*+"5 %hur 95 Begin dar:s e8ery 2rdor)it
*+"9 ri $* ;< test 8isit = /ontrol tem' 6#.5 7
Do %
= lli . 7# d
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=alling .eaves 7#served
/hristchurch ;unedin 4ellingtonJanuary ,52","2* *,"2,95* 2,#2*,59*
e)ruary ,#$>,*59 ",2*5,59$ 9,">,"2*
&arch $,"2*,$$> 9,59$,"2 9,#2*,$>9
?'ril 9,#->,>-$ #,>$#,-5* $,-*#,#-9
&ay >,#29,>-$ #,2*5,2-* *,>59,*59
June 9,>*,2*5 9$>,#-5 *,"2,959
July >,>-#,2*5 5,2*$,-2* >,>>5,$>9
?ugust >,9$*,"2* >,#$,# $,"2#,#-5
Se'tem)er *,#2",#*5 >,-"2,"2- -,-5#,*->
0cto)er ",9#>,#-9 -,-*5,>-# 5,5-9,#-9
o8em)er 5,>9*,#2* *$>,#"2 9,9$>,"5
;ecem)er ","2*,"2 -,52", 2,#*5,95*
%oo detailed !
= lli . i /illi
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=alling .eaves in /illions
In #9
/hristchurch ;unedin 4ellingtonJanuary * 2
e)ruary " 9
&arch $ 9 9
?'ril 9 # $
&ay > # *
June 9 # *
July > 5 >
?ugust > > $
Se'tem)er * > -
0cto)er " - 5
o8em)er 5 # 9
;ecem)er " - 2
&uch Sim'ler
= lli .
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=alling .eaves
%oo detailed !
= lli .
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=alling .eaves
&uch Sim'ler
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*hese are exampleso!
good graphs, withniceline widths and goodcolors)
Good GraphGood Graph
Do %
A*arts and $rap*sA*arts and $rap*s
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A*arts and $rap*sA*arts and $rap*s
Dont
A*arts and $rap*sA*arts and $rap*s
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A*arts and $rap*sA*arts and $rap*s
1&
(
,
-
/
6
#ort*#ort*
4erica4erica
Europe 4ustralia
Mode A
ode 8
ode A
Do %
IllustrationsIllustrations
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IllustrationsIllustrations
3se only when needed, otherwise they#ecome distracters instead o!communicators
*hey should relate to the message andhelp mae a point
As yoursel! i! it maes the message
clearer "imple diagrams are great communicators
Do %
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Dont %
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Be Progressive
*ypes o! $nstructional *ools
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/om'le@ity of Interactions
&odeo
f
Instru
ction
Indi8idual Pair Arou'
;irectInstruction
AuidedInuiry
;isco8eryCearning
"ndividual"nstructive
Tools
"ndividualAonstructive
Tools
SocialAonstructive
Tools
SocialAounicative
Tools
"nforational Tools
*ypes o! $nstructional *ools
%oo many in one go!
*ypes o! $nstructional *ools
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/om'le@ity of Interactions
&odeo
f
Instru
ction
Indi8idual Pair Arou'
;irectInstruction
AuidedInuiry
;isco8eryCearning
"ndividual"nstructive
Tools
"ndividualAonstructive
Tools
SocialAonstructive
Tools
SocialAounicative
Tools
"nforational Tools
*ypes o! $nstructional *ools
Progressi8e (
thus focused
3nderstanding *echnology
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3nderstanding *echnology
=loppy dis
3ser inter!ace
CP3
$J7 Error
Bacup syste
"o!tware
/ouse
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3nderstanding *echnology
=loppy dis
3ser inter!ace
CP3
$J7 Error
Bacup syste
"o!tware
/ouse
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3se Bullet Points to Cover3se Bullet Points to CoverComponents o! Each $deaComponents o! Each $dea
5iit Eac* Slide to One5iit Eac* Slide to One
"dea"dea
/ae $t Clear K=ontsL
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/ae $t Clear K=ontsL
Serif fonts are difficult to read on screen "anseri! !onts are clearer
Italics are difficult to read on screen
Gormal or +old!onts are clearer
3nderlines may signi!y hyperlins
$nstead, use colorsto emphasise
/ae $t Clear KGum#ersL
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/ae $t Clear KGum#ersL
3se num#ers !or lists withse1uence=or example8
How to put an elephant into a !ridge?
>) 7pen the door o! the !ridge
) Put the elephant in) Close the door
/ae $t Clear KGum#ersL
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/ae $t Clear KGum#ersL
How to put a girafe into a !ridge?
>) 7pen the door o! the !ridge
) *ae out the elephant
) Put the girafe in
F) Close the door
BulletsBullets
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BulletsBullets
Ieep each #ullet to > line, at the most
.imit the num#er o! #ullets in a screen to D,F i! there is a large title, logo, picture, etc)
*his is nown as +cueing
ou want to +cue the audience on whatyou;re going to say
Cues are a a #rie! +preview 5ives the audience a +fraework to #uild upon
BulletsBullets (con )(con )
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BulletsBullets (con.)(con.)
$! you crowd too much text, theaudience won;t read it
*oo much text loos #usy and is hard toread
:hy read it, when you;re going to tell themwhat it says?
7ur reading speed does not match ourlistening speedR hence, they confuseinstead o! reinforce
/ae $t Clear KBulletsL
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/ae $t Clear KBulletsL
3se #ullets to show a list without Priority
"e1uence
Hierarchy, -))
Points to )ee+erPoints to )ee+er
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Points to )ee+erPoints to )ee+er
.imit each slide to > idea
.imit each #ullet point to only a !ew words
to avoid long sentences that go on and onQ .imit animation *oo much animation can
#e distracting) Be consistent with animationand have all text and photos appear on the
screen the same way each time) *here aremany animation modes to choose !rom, #utit is #est to use 4ust one throughout)
Do not do t*is%5iit 8ullet Points
To a few words
Points to )ee+erPoints to )ee+er
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Points to )ee+erPoints to )ee+er
Ieep #ullet points #rie!
3se the same #acground !oreach slide
3se dar slides with light
colored text in large halleventsDo %
Avoid the +All :ord "lideAvoid the +All :ord "lide
Dont
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Avoid the All :ord "lideAvoid the All :ord "lide
Another thing to avoid is the use o! alarge #loc paragraph to introduceyour in!ormation) Attendees do notliketo have what is on the screen,read to t*ever#atim) "o, pleaseuse short, #ulleted statements and
avoid typing out your wholepresentation on to the slides) Also, itis di@cult !or some to listen and read
a large amount o! text at the same
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*o mae a slide stand out,*o mae a slide stand out,
change the !ont, #acground,change the !ont, #acground,
or add animation)or add animation)
YOUYOU
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YOUYOU
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Be Consistent
Be Consistent
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Be Consistent
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Be Consistent
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Be Consistent
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Be Consistent
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Be Consistent
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Be Consistent
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Be Consistent
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$n "ummary
Big "imple
Clear
Progressive
Consistent
*ips !or Presenting
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*ips !or Presenting
.imit the num#er o! slides
slides per minute is the maximum
Practice moving #etween slides) Be prepared !or technical
di@culties
Avoid the use o! Sashy transitions)*his is *77 SashyQ
"ome =inal :ords
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"ome =inal :ords
Communication is the ey *ext to support the communication
Pictures to simpli!y complex concepts
Animations !or complex relationships
Tisuals to support, not to distract
"ounds only when a#solutelynecessary