Doing Business with UNDP

Office of Legal and Procurement SupportUNDP, NY

Scope of Presentation:

UNDP and its role in the Marketplace

UNDP Procurement

How to Identify UNDP Business?

How to Market your Goods and Services?

Need help?

United Nations Development Programme

Principal leader in advocating change and connecting countries to knowledge, experience and resources to help countries build and share solutions to the global and national challenges of:

poverty reduction; democratic governance; HIV/AIDS; energy and environment; crisis prevention and recovery; information and communications technology.

Source of UNDP funding: voluntary contributions; cost sharing; trust funds.

Global network of 166 country offices.

Annual Programme Delivery : USD 4.3 Billions (Approx.)

Components of Delivery

Goods and Services

45%

Project Staff (200 & 300

Series)18%Project

Personnel (SC)12%

Fellowships2%

UNV5%

Travel8%

Consultants (SSA)10%

Year Over Year Comparison

238 381 600 801 810628 445

1,155

1,3671,637

0

500

1000

1500

2000

2500

3000

2002 2003 2004 2005 2006

Am

ount

(1

mill

ion

US

D )

Services

Goods

Note: Above figure includes Goods and Professional Services Only

2,4472,168

1,755

826866

% of Procurement from Developing

Countries

78% 78%

84%

80%

89%

72%

74%

76%

78%

80%

82%

84%

86%

88%

90%

2002 2003 2004 2005 2006

Distribution by Region

RBA19%

RBAP17%

RBEC8%

RBAS5%

RBLAC41%

HQ10%

Top 15 Procuring OfficesARGENTINA: $216 million USD - 10%PANAMA: $153 million USD - 7%AFGHANISTAN: $131 million USD - 6%CONGO DRC: $130 million USD - 6%HQ: $ 99 million USD - 4%HONDURAS: $86 million USD - 4%DENMARK: $81 million USD - 4%INDONESIA: $75 million USD - 3%COLUMBIA: $68 million USD - 3%PERU: $55 million USD - 2%SUDAN: $54 million USD - 2%GUATEMALA: $53 million USD - 2%IRAQ: $47 million USD - 2%EGYPT: $38 million USD - 2%

41% 15%

10%

3%

12%4%

2%1%3%0%

0%2%

0%

1%6%

0%

Equipment and Furniture

Office Supplies

Materials & Goods

Medical Products

IT Equipment

Audio Visual&Print Prod Costs

Hospitality/Catering

Rental & Maintenance-Premises

Other Equipment Rental

Reimbursement Costs

Facilities & Administration

Communication Charges

Shipment & Courier Charges

Professional Service - other

Professional Service-Construction &EngineerProfessional Service-InformationTechnology

Africa

Total: 472 Million (USD)

0%

3%

1%

1% 1%

72%

0%

0%

0%

1%

0%

1%7%

2%2%

9%

Equipment and Furniture

Office Supplies

Materials & Goods

Medical Products

IT Equipment

Audio Visual&Print Prod Costs

Hospitality/Catering

Rental & Maintenance-Premises

Other Equipment Rental

Reimbursement Costs

Facilities & Administration

Communication Charges

Shipment & Courier Charges

Professional Service - other

Professional Service-Construction & Engineer

Professional Service-Information Technology

Asia

Total: 428 Million (USD)

48%

13%

4%1%1%

21% 1% 0%

2%4%

2%

0%

0%0%

3%0%

Equipment and Furniture

Office Supplies

Materials & Goods

Medical Products

IT Equipment

Audio Visual&Print Prod Costs

Hospitality/Catering

Rental & Maintenance-Premises

Other Equipment Rental

Reimbursement Costs

Facilities & Administration

Communication Charges

Shipment & Courier Charges

Professional Service - other

Professional Service-Construction & Engineer

Professional Service-Information Technology

Europe

Total: 202 Million (USD)

43%

23%

2%0% 1% 3%

0%

14%

7%

2%

1%1%

0%

2%

0%1%

Equipment and Furniture

Office Supplies

Materials & Goods

Medical Products

IT Equipment

Audio Visual&Print Prod Costs

Hospitality/Catering

Rental & Maintenance-Premises

Other Equipment Rental

Reimbursement Costs

Facilities & Administration

Communication Charges

Shipment & Courier Charges

Professional Service - other

Professional Service-Construction & Engineer

Professional Service-Information Technology

Arab States

Total: 131 Million (USD)

31%

19%10%

0%0% 0%

0%0%

11%1%

1%14%

9%

2%

2%

0%

Equipment and Furniture

Office Supplies

Materials & Goods

Medical Products

IT Equipment

Audio Visual&Print Prod Costs

Hospitality/Catering

Rental & Maintenance-Premises

Other Equipment Rental

Reimbursement Costs

Facilities & Administration

Communication Charges

Shipment & Courier Charges

Professional Service - other

Professional Service-Construction & Engineer

Professional Service-Information Technology

Latin America

Total: 1,021 Million (USD)

HQ

3%

1%1%

8%0%

2%0%2%0%

8%

3%

18%

1%1%16%

36%

Equipment and Furniture

Office Supplies

Materials & Goods

Medical Products

IT Equipment

Audio Visual&Print Prod Costs

Hospitality/Catering

Rental & Maintenance-Premises

Other Equipment Rental

Reimbursement Costs

Facilities & Administration

Communication Charges

Shipment & Courier Charges

Professional Service - other

Professional Service-Construction & Engineer

Professional Service-Information Technology

Total: 247 million (USD)

HQ

Commonly Procured Goods by UNDP

Electrical Equipment

Computers

Telecommunications Equipment

Cooling and Heating Equipment

Laboratory Equipment

Motor Vehicles

Agricultural Equipment

HIV / AIDS Drugs

Computers

Telecommunications Equipment

Medical Supplies and Equipment

Office Equipment

Power Generators

Water Supply Systems

Shelter Items

Construction Equipment and Materials

Commonly Procured Services by UNDP

Information TechnologyPublic AdministrationEducation,Training and Social ServicesAgriculture Printing

Education,Training and Social Services

Transportation Water Supply Environment Natural

Resources

Communication Election Shipping

Top 15 Supplier CountriesARGENTINA: $206 million USD - 9%PANAMA: $151 million USD - 7%UNITED STATES: $124 million USD - 6%AFGHANISTAN: $126 million USD - 6%DEM REP CONGO: $86 million USD - 4%COLUMBIA: $68 million USD - 3%INDONESIA: $56 million USD - 3%INDIA: $55 million USD - 2%GUATEMALA: $53 million USD - 2%PERU: $48 million USD - 2%JAPAN: $47 million USD - 2%DENMARK: $41 million USD - 2%EGYPT: $37 million USD - 2%NETHERLAND: $37 million USD - 2%UNITED KINGDOM: $35 million USD - 2%

Procurement MethodsRequest for Quotation

most flexible and least formal contract amount exceeds USD $2,500 but less than USD

$100,000.

Invitation to Bid normally used when entity is not required to propose technical

approaches to a project activity (i.e., goods and civil works) contract amount is USD $100,000 or more.

Request for Proposal used in the procurement of complex goods (e.g., functional

specifications cannot be expressed) and services recommended for all contracts exceeding USD $100,000.

Direct Contracting value of procurement is less than USD $2,500 there is no competitive marketplace for the requirement there is genuine exigency for the requirement.

Evaluation of OffersGuiding Principle: Best Value for

Money Goods: Technical capacity Environmentally sound Quality Assurance Accuracy of

documentation Speed of response Customer serviceServices: Provides Technical Solutions Competency

Long Term Agreementsa single tendering exercise over the life of the arrangement reduces administrative effortquality assurance and legal requirements will have been dealt with at the outset the supplier benefits in terms of planning stock levels and continuity of supplya mutually beneficial longer-term working relationship can be established with suppliers

How to Identify UNDP Business

Consult and review:UNDP Country Programmes Other Publications Practical Tips: Doing Business with the UN System The General Business Guide for Potential Suppliers of

Goods and Services.

Procurement Notices UNGM’s online procurement notices at www.ungm.org UNDP’s online procurement notices at www.undp.org Development Business at www.devbusiness.com Subscription to email alert service to receive new

procurement notices as they are published.

UN Global Market (UNGM)

About the UNGM:

Single window for registration with the UN System

Allows the supplier to keep current business information available to all UN Organizations as a tool for locating potential suppliers.

Registering with UNGM:

To be listed as a potential supplier in the UNGM, please fill out the Common Supplier Registration Form available at www.ungm.org

The Common Supplier Registration Form is the same form used by individual organizations to pre-qualify suppliers and incorporate suppliers into their internal procurement rosters.

Eligibility Criteria to Register

Completion of the Registration Form available at www.ungm.orgAgreement to UNDP General Terms and Conditions.

Quality compliance as per International / National product standards (i.e. ISO, DIN, BS etc.)

Financial Strength (i.e., cash flow and liquidity).

D&B Rating (For high value contracts)

How to Market your Goods and Services to UNDP?Introduce your companyContact the Resident RepresentativeVisit the country officeMeet the Project Manager & others concerned

Need Help? Contact:Dimitri Samaras

Senior Procurement Adviser

UNDP/OLPSNew York

Dimitri.samaras@undp.org

Tel : (212) 906-5938Fax : (212) 906-6663