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s r u on o quor ro ecNRFP SATP-301
Proponents Meeting
May 10, 2012
Panel introductions
Roger Bissoondatt - Chief Financial Officer
Gord Hall - Director, Corporate Policy
Richard Poutney - Executive Lead
Pelle Agerup Senior Director of Procurement
Mike Kishimoto - Director Leigh Martin - Project Director
Frank Catala Financial Advisor
George Macauley - Fairness Monitor 2
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Agenda
Time Item
Before 9 AM Sign in
9:00 11:00 Presentations followed by questions and answers
11:00 - 11:45 Tour of the warehouse (Ken and Donna)
11:45 12:00 Any questions from the tour
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Transcription
A transcript of todays meeting will beposted in the proponents VDRs
Our court reporter today is: Kari Dickinson
- - -
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Before Stage 1
VDR
Proponents meeting and site tour
Q&A process
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Proposal Submission
Proposals are due:
June 29, 2012
prior to 4 PM local Victoria, BC time
Proposals can be submittedelectronically via the BCBid website.
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Stage 1 Screen and Review Proposals for satisfaction of
requirements:
Signed Declaration
Government Reference check - Past 3 years over$1Million with Government
This will be rated on a ass/fail.
No prior contract with Government is an automatic pass.
Review of Proposal Submission Form forcompleteness.
In the event the Province determines a Proposal SubmissionForm is incomplete, Proponents will have 7 days to rectify
deficiencies.7
Stage 2 Up to top 3 Proponents will be deemed the
Short Listed Proponents and be invited toenter into Stage Three based on:
1. A satisfactory conclusion of customer referencechecks by the Province
2. Evaluation of Proposal responses based on theevaluation criteria outlined in the NRFP
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Stage 3 Proposal Refinement Process
1. Feedback sessions
2. Proposal Refinement Process
3. Submit final Proposal
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Stage 2 & 3 Evaluation Criteria
EvaluationCriteriaTable InScopeDistributionServices
Weighting
StageTwoWeighting
StageThree1. ProponentCapabilityandCapacity 15% 5%
2. DistributionServicesSolution 30% 35%
3. GovernanceandStakeholderRelationshipPlan 5% 5%
4. TransitionstrategyincludingRampUpschedule 10% 5%
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5. RiskManagement
and
Business
Continuity 5% 5%
6. LabourRelationsStrategyandStaffSuccessorship Plan 10% 5%
7. Financial Model and Pricing Submission 25% 40%
TOTAL 100% 100%
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Stage 4
1. Negotiation of agreements with theSelected Proponent
2. Execution of agreement
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NRFP Process: Timeline
NRFPpostingtime
Stage 2 Evaluation
8 weeks
Declaration
Of
Accept P1
Negotiation ofAgreement
Proposal Refinement Sessions
Refined Proposal submissionsRefined Proposal Evaluations
Selected Proponent Identified
P1
P3
P1
~ 90 days
If negotiations fail with P1 then optionP
Up to top 3Short-Listed
Proponents
Stage 1NRFP
Stage 3 ProposalRefinement Process
TransitionCommences
Debriefings
Stage 4 Due Diligence and
Negotiations
Off-Ramp
Decision Point
TB Approvals, Off-Ramp Decision PointOff-Ramp Decision Point
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Interest
NRFPDocument
April 30, 2012
July 20, 2012July 23, 2012 October 16, 2012
October 19, 2012
March 1, 2013
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NRFP Process: TimelineDateRange Activity
April30 June29 NRFPoutonstreet
July3 July13 Evaluationsofproposals
July16 July20 Internalpreparationandbriefings.
July23 July27 FeedbackSessions
Sept4 Sept21
WkofSept4 InternalPreparationindividualProponentmeetings
WkofSept10 IndividualProponent meetings
Wk of Se t 17 VDR Q&A
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Sept24 Oct5 Proponentspreparetheirfinalproposals
Oct8 Oct12 Evaluationsoffinalproposals
Oct16 Announcement
of
selected
Proponent
Nov1,2012 March1,2013 Negotiationsandexecution ofagreement
Tour
2 representatives per proponent
The tour will end back here
Save questions for the end
We do not have permission to takepictures at this time
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Questions
Emailed questions after this meetingwill be responded to in the Q&Aamendment posted in the VDRs
. . .
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Q & AWithin the RFP there are several references (e.g. 3.1.2A) to Inventory
Replenishment - what is the Government's expectation?
Supplier and agents working with the service provider they will
determine inventory demand and forecasting. The supplier andagents will own the inventory.
What role would the Proponent play regarding this expectation?
The service provider will work with the supplier and agents.
For warehouse replenishment what role will the Proponent provideother than processing purchase order requests from suppliers andagents?
See above.16
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Submission
Frank Catala
May 10, 2012
Submission ConsiderationsFinancial Model and Pricing Submission needs to address the broad objectives in provided inSection 3.2 and the financial objectives described in in Section 5.5.
More specifically, the financial objectives are:
1. Demonstration of value for money;
2. Financial transparency into services prices and cost drivers;
3. Pricing certainty over the shortterm with visibility into future year prices;
4. Achievement of onongoing cost savings from innovation and productivity gains;
5. Flexibility to handle permanent and temporary changes in scale;6. Ongoing risk management, including the quantification of risks with clearly defined
accountability for each risk;
7. Capacity and willingness to make the required investments to support theproposedServices; and
8. Provide equal or improved service quality as of the services commencement date,while improving service quality over the term of the Agreement.
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Financial Response Requirements
Two part response:
1. Proponents are to provide a description of the proposedfinancial model by responding to the requirements in Section8.2.8.1.
.completing Appendix K. Prices must take into account the
normalizing modelling assumption listed in Section 8.2.8.2.
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Appendix K - Structure
Table of Contents
Sections Worksheet Name
Introduction 0.0 Introduction
General Instructions 0.1 Instructions
Services
Services to Suppliers and Agents 1.0 Suppliers and Agent Prices
Services to Wholesale Customers 2.0 Wholesale Customer Prices
Investments and Capital Plan 3.0 Investment & Capital Plan
Scale Impacts 4.0 Scale Impacts
Proponents are directed to worksheets 0.0 Introduction and 0.1 Instructions foran overview and completion instructions .
Some Key Instructions to Note:
Password protect Appendix K when submitting to MLCS
Do not delete, protect, hide, lock any cells, rows, columns or worksheets
Proponents are to enter inputs into Blue Cells
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Appendix K - Components
Purpose: Provide full descriptions of all proposed services to be provided to Suppliers andAgents along with the associated prices for each service.Key Data Elements Required for each service: service name, full descriptions, assumptions,billing unit, price and pricing components.
1.0 Suppliersand Agent
Prices
Purpose: Provide full descriptions of all proposed services to be provided to WholesaleCustomers along with the associated prices for each service.Key Data Elements Required for each service: service name, full descriptions, assumptions,billing unit, price and pricing components.
2.0 WholesaleCustomer
Prices
4.0 ScaleImpacts
3.0 Investment& Capital Plan
Purpose: Provide a list of the proposed services impacted by changes in volume, and identifythe impact of growth on the proposed prices.Key Data Elements Required : % change in services prices against proposed pricing for eachgrowth scenario.
Purpose: Provide a full descriptions of all investments required to support the proposedservices.Key Data Elements Required for each investment: full descriptions, assumptions, investment
amounts, recovery amounts method of recovery.