DIT5018/DIT5028/DIT5038DIT5018/DIT5028/DIT5038

INDUSTRIAL TRAINING INDUSTRIAL TRAINING BRIEFINGBRIEFINGTrimester: 1 - 2013/2014Trimester: 1 - 2013/2014Date: Date: 05/04/201305/04/2013

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BRIEFING OUTLINEProgram ObjectivesIndustrial Training ProgramPre-requisiteIndustrial Training RegistrationPlacement LocationProceduresGradingPrecautionsDeductions of MarksLeave of AbsenceTaskEtiquetteVisitationQ & A Session

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ObjectivesTo expose students to the 'real' working

environment and get acquainted with the organization structure, business operations and administrative functions.

To have hands-on experience in the students’ related field so that they can relate and reinforce what has been taught at the university.

To foster cooperation and to develop synergetic collaboration between industry and the university in promoting a knowledgeable society.

To set the stage for future recruitment by potential employers.

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Industrial Training ProgramIndustrial training for 3 months/ 12 weeks.

Commencing date: 3rd June 2013 – 25th August 2013

Latest attachment date: 31st May 2013Nature of jobs: Must be related to the areas of

specialization.

Once placed: Change of company is NOT ALLOWEDSubject to the respective Company’s Rules and

Regulation

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Pre-requisiteA minimum of 60 credit hours of subjects

taken prior to training.

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Industrial Training RegistrationAbout registration (2 registrations you

need to do):

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DO NOT register for subject(s) if you decided to undergo training!

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Industrial Training RegistrationStep 1: Click the Register link

And fill the necessary details. (marked by red asterisks (*))

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Select your academic advisor as your supervisor

Once you click the register button, an email will be send to your supervisor for their approval.

Industrial Training Registration

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Industrial Training RegistrationStep 2: Login with registered username and password.

Supervisor will approve your registration once you submitted the Resume/CV (softcopy). Without approval you wont be able to proceed to Step 3.

You will receive an email if your registration is approved by your supervisor.

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Industrial Training RegistrationStep 3: Search Company list

You can type in the search box based on name or state

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Industrial Training RegistrationStep 4: Click the company name and you will receive a company detail information. Once you sent the necessary document to the company, click the yes button.

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*Note : the website will not send application letter for you. It only keep track of all your applications.

Your academic advisor will only consider what you record in the website as official when they receive the reply from the company.

Industrial Training RegistrationStep 5: If there is a reply from the company, you will be notified through email and you can also check in the Reply status link.

For successful application, the status will change from Pending to Accepted, else the status will be Rejected. Click the Company name to know more details.

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Industrial Training RegistrationStep 6: If the company you want to apply is not in the list.

Please inform your MMU Supervisor/Advisor. Only the lecturer can add the new company. Once added , go back to Step 3.

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Industrial Training RegistrationStep 7: If you already decided which company to go, click the Confirm Company link.

You can only confirm once. The dateline is 31st May 2013 to confirm your choice of company.

*Note: Only students with confirm status will be considered as officially undergo industrial training by CDP.

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Industrial Training RegistrationStep 8: Any changes to your contact information please update the website in the Update Your Info links.

You can also change your password.

Lastly, remember to logout from the system.

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ProceduresCall up the company first before sending

out the application letters.

Find out whether there is a vacancy for industrial trainees.

If the company has vacancies, you have to ask for the person in charge.

The person in charge may be from the HR department, training department, or any other departments of the company.

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ProceduresTry to get the name of the person so that

you can address the letter to the person in charge correctly in your application letter.

Letter without complete information (either information about you yourself or the company) may result in not getting any reply from the company.

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ProceduresChoose a company Fill up the four (4) documents (refer to next

slide, slide 19) and submit to your respective AA.

Next, send the five (5) documents to the company directly (refer to next slide, slide 19).

Wait for the company’s response. If you don’t get a response from the company

within about 2 weeks or so, give them a call and enquire on your application status. Don’t wait until the last minute! It is your responsibility to contact and

follow-up with the company of your choice.

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Procedures Documents Pre Placement Registration

Documents: (a) Resume (b) Result Transcript (c) Photocopy of insurance card (any prove you are covered by insurance)

for the duration of: 3rd June 2013 – 25th August 2013 (d) Student Declaration FormDocuments submission date - Latest byLatest by 19th April 2013 (before 5 before 5

p.m.p.m.) to your AA.

Placement Registration Students will register under their AA group for industrial training

themselves

Applications to companiesDocuments: (a) Application Letter (b) Reply form (c) Support letter (d) Resume (e) Academic Transcript (The Online Version is sufficient, must be verified

by AA)Reply letter from Company: Latest by Latest by 31st May 2013 31st May 2013 (before 5 (before 5

p.m.) p.m.) 19

Placement LocationsCompany: Student’s own choice but with approval from the Student’s own choice but with approval from the

academic advisoracademic advisorThe company must have a physical office.The company must have a physical office.The company must have at least 5 staffs.The company must have at least 5 staffs.There were attempt to cheat where the company There were attempt to cheat where the company

doesn’t exist.doesn’t exist.Any company located in Malaysia (including

Sabah and Sarawak)For internationalinternational students:

Allowed to apply for company in your home country.

Verification on the company will be made by CDP

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Placement Locations You are advised to choose the company

which is relevant to your field.Example:

DIA/ DBA: Accounting, Taxation, Audit, Finance, HR, Marketing

DEE/ DTE: Electronics, Electrical or Engineering related company

*Note: Jobs such as promoter, operator, customer service are highly unacceptable.

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DIT/ DBIS:Preferably choose IT companyIf non-IT company, there should be MIS or IT

department staff to superviseDIT students– focus purely on IT services or tasks

such as developing website, programming, graphic design, multimedia networking

DBIS students – same as DIT but can be involved in business aspects such as planning, marketing or selling IT solutions

Must have MINIMUM ONE projectExample: Develop website or system, design

network, design logo or multimedia, develop CD for training, etc.

DO NOT choose small PC shops or MLM shops

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GRADING: PASS or FAILThe training is graded based on:

Presentation 30% Presentation will take place the following week after you

complete your training. The presentation is evaluation by your AA and a panel.

Student’s reports : 20% Report must be submitted during presentation. The report

evaluation is done by your AA

Student’s Weekly logs : 15% Weekly logs must be submitted during training. The

evaluation is done by your AA

Employer's Evaluation : 35% The company supervisor will complete the form based on your

performance and the supervisor’s observation.

Total 100%

<50% FAIL<50% FAILFAIL: re-take DIT5018/DIT5028/DIT5038FAIL: re-take DIT5018/DIT5028/DIT5038 23

PrecautionsYou must call and write a letter if you

decline an offer within two weeks after received feedback/ reply form from company (refer to website for template).

If absent e.g. sick etc., please inform your company’s supervisor early.

If you need to extend your training please inform your supervisors (lecturer) formally.

You can only accept ONE company’s offer.

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Deduction of MarksMarks to be deducted or automatically

fail on the following issues:When the student obtains more than one

company’s offer and fails to inform the company whose offer he/she decides to reject;

Asking for a change of company after the offer is confirmed;

Or not adhering to the planned schedule.

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Leave of AbsenceIf a student quits the program after its

commencement:

NOT ALLOWED to register for any subjects offered in Tri 1, 2013/2014;

He/she has to apply for “Leave of Absence” for that trimester, subject to the Director’s approval;

Appeal will be looked into on case by case basis.

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Letter of IndemnityA promise of payment in case of any

damage/loss

MMU DOES NOT issue Letter of Indemnity to any company

DO NOT accept any offer for a trainee post that requires a letter of indemnity from MMU.

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By registering Industrial Training you hereby agree and undertake to indemnify and keep harmless the Company and MMU:All liabilities, claims, losses, expenses and costs in

respect of any personal injury (whether fatal or otherwise) arising to the Trainee and / or any loss or damage to the Company’s and/or the Trainee’s property arising out of the Trainee’s negligence while undergoing training with the company; and

All claims, demands, actions, proceedings, losses, damages, costs and expenses in respect of any personal injury to the Trainee and / or loss or damage to the Trainee’s property which the Trainee’s may suffer in consequence to or as a result of the facilities afforded to the Trainee.

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TaskDiscuss with your company supervisor about

any project or assignment/tasks.

Try to understand the systems in your work place Organization, administrative or practical

Record all the work done or knowledge gained Maintain logbook

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Weekly LogRefer to the website for a template.Weekly log is a brief description (like a diary)

summarizing everything you have done in that particular week.

Email to your Academic Advisor weekly log’s softcopy every week or at least every 4 weeks (4 weekly logs sent monthly).

Print out the hardcopy to be signed by the company supervisor and attach to the final report.

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Company Supervisor Evaluation FormThe company supervisor will complete the

form based on your performance and the supervisor’s observation.

How the form may reach us?Bring the form together with your report when

you come for your presentation at MMUOr Scan and email to cdpitp@mmu.edu.myOr fax to us : 06-2313004Or post to us: Center for Diploma Programme, Multimedia University,

Jln Ayer Keroh Lama , 75450 Melaka

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EtiquetteDress properlyBehave wellPortray good image as a university studentBe punctualObserve work ethicsConcern for safetyBe professional

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VisitationLecturer may visit at your work place

Around the last 4 weeks of your training.Visitation is done by random selection.

Please inform your academic advisor if the company requested to have a visitation.

Students and the company will be contacted a week before visitation. Please prepare the road direction and updated contact information.

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For further information, kindly contact:

Q & A SESSIONQ & A SESSION

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Coordinators Course Office Number

Email

Mdm. Julie Yew Mei Yee

DIT/DBIS

06-2523990

myyew@mmu.edu.my

Miss Chandrika DIT/DBIS

06-2523221

chandrika.mohdjayothisa@mmu.edu.my

Mdm. Norainy DIA/DBA 06-2523931

norainy.razak@mmu.edu.my

Mdm. Lee Chai Har DIA/DBA 06-2523538

chlee@mmu.edu.my

Mdm. Nur Hasanah DEE/DTE 06-2523650

hasanah.ali@mmu.edu.my

Center for Diploma ProgrammesCenter for Diploma Programmes