Post on 08-Jan-2022
Section 1
(How to give the permission for disciplinary cases)
1.1 Giving permission to checker user for whole disciplinary case module.
1.1.1 Login with level admin user >> Go to user management >> User Permission
1.1.2 Select the checker to whom you want give the permission for disciplinary
cases.
1.1.3 Tick the checkboxes of disc cases column for respective designations.
1.2 Giving permission to checker user for specific steps of disciplinary case module.
1.1.1 Login with level admin user >> Go to user management >> User Permission
>> Disciplinary Menu Permission
1.1.2 Select the checker to whom you want give the permission for specific steps of
disciplinary case module.
1.1.3 Tick the checkboxes of steps column.
Note : Firstly you have to give permission for checker user for whole disciplinary case module
(above point no. 1.1) and after that give permission for specific steps of disciplinary case
module (above point no. 1.2)
Section 2
(Receipt of Complaint & Preliminary Enquiry)
To visit disciplinary case module
Login with checker user >> Go to Transactions >> Disciplinary Cases
Note :- You will find the steps of disciplinary case module at left-hand side of the screen.
Step 1 - Receipt of Complaint
1.1 Click Description of Complaint link at the left menu and you will find the following screen :-
1.2 Enter the complaint and other details and upload the complaint document in above screen as
shown.
1.3 After entering the description of complaint then go to next step (i.e. pending complaints)
Step 2 - Pending Complaints
1.1 You will find the list of the complaints having Take Action button.
1.2 Click on the Take Action button you will find the following screen on that you have to take
some action on respective complaint.
1.3 Actions are :-
1.3.1 Close this complaint.
1.3.2 Forward - You can forward to any of your level office
1.3.3 Forward for Preliminary Enquiry (if required) – You can forward the complaint
for preliminary enquiry to any officer.
1.3.4 Forward to take decision after Preliminary Enquiry – In case you want to forward
the complaint to take decision without any pre enquiry
Step 3 – Submit Preliminary Enquiry Report
Preliminary Enquiry Report can be submitted by two following methods :-
Method 1 :- From Intra Haryana by Preliminary Enquiry Officer
Login into Intra Haryana >> Go to Disciplinary Cases >> Preliminary Enquiry Pending
From the following screen, preliminary enquiry officer can either submit reply or forward to another user.
Method 2 :- From Checker User on behalf of the preliminary enquiry officer
If checker want to update the preliminary enquiry report on behalf of the preliminary enquiry officer then
checker has to update the details in the following screen :-
Step 4 - Change of Preliminary Enquiry Officer
If preliminary enquiry officer has been changed due to any reason then checker can update preliminary
enquiry officer from the following screen :-
Step 4 – Pending to take decision after Preliminary Enquiry at
HOD/CCA
1.1 You will find the list of the complaints having Take Action button.
1.2 Click on the Take Action button you will find the following screen on that you have to take
some action on respective complaint.
1.1 Actions are :-
1.1.1 Issue of Warning – Complaint Closed after giving some warning.
1.1.2 Initiation of – Major or Minor disciplinary proceeding will start.
1.1.3 Close this Complaint After Preliminary Enquiry – Complaint will be closed after
prelim enquiry without any warming.
Section 3
(Minor Disciplinary Proceeding)
Step 1 – Forward For Preparing Draft Chargesheet/Upload Draft
Chargesheet
From following screen checker can forward the case for preparation of draft chargesheet to the respective
field office, moreover if checker has the draft chargeseet than he/she can upload the draft charge also.
Step 2 – Upload & Forward Draft Chargesheet / Forward For Final
Approval
From following screen the checker of respective field office can upload the draft chargesheet and forward to
the higher authority, Moreover if the draft chargesheet reaches to the concerned authority (i.e.Head Office)
then the checker of concerned authority (i.e.Head Office) can forward for final approval.
Step 3 – Pending For Updation of Approved Chargesheet
Here checker can update the approved chargesheet details and then details will be forwarded to the
employee for the reply.
Step 4 – Reply of Minor Case [On Behalf Of Employee]
Reply of Minor case on behalf of employee can be submitted by two following
methods :-
Method 1 :- From Intra Haryana by the employee
Login into Intra Haryana >> Go to Disciplinary Cases >> Employee Reply
Method 2 :- From checker user on behalf of the employee
Checker can reply on behalf of employee from following screen.
Step 5 – Pending to take Final Decision of Minor Cases at HOD/CCA
After getting reply from the employee the concerned authority has to take decision from the following two
options.
Section 4
(Major Disciplinary Proceeding)
Step 1 – Forward For Preparing Draft Chargesheet/Upload Draft
Chargesheet
From following screen checker can forward the case for preparation of draft chargesheet to the respective field
office, moreover if checker has the draft chargeseet than he/she can upload the draft charge also.
Step 2 – Upload & Forward Draft Chargesheet / Forward For Final
Approval
From following screen the checker of respective field office can upload the draft chargesheet and forward to
the higher authority, Moreover if the draft chargesheet reaches to the concerned authority (i.e.Head Office)
then the checker of concerned authority (i.e.Head Office) can forward for final approval.
Step 3 – Pending For Updation of Approved Chargesheet
Here checker can update the approved chargesheet details and then details will be forwarded to the
employee for the reply.
Step 4 – Reply of Major Case [On Behalf Of Employee]
Reply of Major case on behalf of employee can be submitted by two following
methods :-
Method 1 :- From Intra Haryana by the employee
Login into Intra Haryana >> Go to Disciplinary Cases >> Employee Reply
Method 2 :- From checker user on behalf of the employee
Checker can reply on behalf of employee from following screen.
Step 5 – Pending to take Final Decision of Major Cases at HOD/CCA
After getting reply from the employee the concerned authority has to take decision from the following three
options.
If decision is “Conduct Inquiry”, then an Inquiry Officer will be appointed.
Step 6 – Submission of Inquiry Officer Report [On Behalf of Inquiry
Officer]
Checker can submit the inquiry report on the behalf of the inquiry officer (if required) from the below
screen:-
The report submitted by the inquiry officer will be served to charged officer for his/her reply.
Step 7 – Pending at Employee for Reply of Inquiry Report
Reply of Inquiry Report by checker on behalf of charged officer can be submitted
by two following methods :-
Method 1 :- From Intra Haryana by the employee
Login into Intra Haryana >> Go to Disciplinary Cases >> Employee Reply
Method 2 :- From HRMS checker user on behalf of the charged officer
Checker can reply on behalf of charged officer from the following screen.
Step 8 – Pending at HOD or CCA to Take Decision After Submission
of Report By Inquiry Officer
After taking the reply from the charged officer, the HOD/CCA has to take decision from the following
actions:-
Step 9 – Pending at Consultation With HSSC or HPSC (if any)
Consultation with HSSC or HPSC will be updated from the following:-
Step 10 – Pending at Personal Hearing of Delinquent Employee
Personal Hearing of Delinquent Employee will be updated from the following:-
Step 11 – Pending at HOD or CCA to Take Decision After Personal
Hearing
Final decision will be taken by HOD/CCA after consultation with HSSC/HPSC or personal hearing of the
charged officer from the following screens.