DEVELOPMENTAL

COUNSELING

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CounselingSubordinate-centered communication that outlines actions necessary for subordinates to achieve individual and organizational goals.

Why should counseling lead to achievement of goals? How is counseling related to leadership?

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The Reason for Counseling

- To help subordinates develop in order to achieve organizational or individual goals.

- This overriding theme of “subordinate development” includes helping subordinates to improve performance, solve problems or attain goals.

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Characteristics of Effective Counseling

Purpose: clearly identified Flexibility: adjust style to subordinate Respect: each person has own beliefs and

values Communication: open and two-way, where

you listen more than speak Support: encourage and guide

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The Leader as a Counselor

Leaders have a responsibility to develop their subordinates.

During counseling, the leader acts primarily as a helper, not a judge.

When should a leader counsel to develop subordinates?

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The Leader as a Counselor

The following qualities help the leader to assume an effective role during counseling:

- Respect for Subordinates

- Self and Cultural Awareness

- Credibility

- Empathy

How do these qualities assist leaders in counseling?

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Subordinate-Centered (Two-Way) Communication

Subordinates assume an active role in the counseling session and maintain responsibility for their actions. The following skills assist leaders in subordinate-centered counseling:

- Active Listening

- Responding

- Questioning

Why should the subordinate be active in the session?

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Common Counseling Mistakes

Leader’s: Likes Dislikes Rash decisions Biases Prejudices Improper follow-up

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Categories of Counseling– Personal - Event Oriented

Reception and Integration CrisisSeparation Positive PerformancePromotion Counseling Corrective TrainingReferrals

– Performance and Professional Growth OER/NCOER “Pathway to Success” Developmental Process Based on Potential

– Near Term <1 year– Long Term > 2-5 years

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Approaches to Counseling

– Directive

– Nondirective

– Combined

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Directive approach is more counselor-centered versus subordinate- centered. In this approach, the leader does most of the talking and tells the subordinate what needs to be done.

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Nondirective approach is subordinate-centered. This is the preferred approach in most situations

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Combined approach, the leader uses part of the directive and nondirective approaches; the combined approach emphasizes that the subordinate must be responsible for the planning and decision making

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Counseling Process

– Identify the need for counseling

– Prepare for counseling

– Conduct the counseling session

– Follow-up

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Prepare for Counseling

1. Select a suitable place

2. Schedule the time

3. Notify the subordinate well in advance

4. Organize the information

Can counseling occur spontaneously without formal preparation?

What is an appropriate time? What should a leader tell the subordinate?

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Prepare for Counseling (Con’t)

5. Outline components of counseling session

6. Plan a counseling strategy

7. Establish the right atmosphere

Why should a leader prepare an outline? What is a counseling strategy?

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The Counseling Session

1. Open the session

2. Discuss the issue

3. Develop a plan of action

4. Record and close the session

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1. Open the Session

- State the purpose of the session

- Establish a subordinate-centered tone

Why is it important to state the purpose of the session?

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2. Discuss the Issue

- Jointly develop an understanding of the situation.

- Support points with facts or observations.

- Establish relevance between the issue and individual or unit goals.

How does a counselor “jointly develop” an understanding of the situation?

Why is it important to support points with facts or observations?

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3. Develop a Plan of Action

- Actions should facilitate the attainment of goals.

- Actions should be specific enough to drive behavior.

- Plan may entail contacting a referral agency.

When should the plan include a referral?

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4. Record and Close the Session

- Summarize the counseling session.

- Discuss implementation of the plan; check for understanding and acceptance.

- Identify leader’s responsibilities.

What happens when a soldier does not accept the plan of action?

What is follow-up and why is it necessary? What is the leader’s role in implementing the plan?

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Assess the Plan of Action

– If needed, modify the original plan of action

– Provides useful information for future follow-up counseling sessions

DEVELOPMENTAL COUNSELING FORMRank/Grade Date of Counseling NAME (Last, First, MI)

Organization

Key Points of Discussion:

PART III - Summary of Counseling

Name and Title of Counselor

PART II - BACKGROUND INFORMATION

Purpose of Counseling:

Signature of Individual Counseled

Plan of Action:

Signature of Counselor

PART IV - ASSESSMENT OF THE PLAN OF ACTION

Assessment:

Date

Date

Session Closing:

Individual counseled: I agree / disagree with the information above

Individual counseled remarks:

Leader Responsibilities:

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SummaryCounseling

Subordinate-centered

Goal Oriented

The Session Open the session Discuss the issue Develop plan of

action Record and close

the session

Subordinate-Centered Strategy

Active Listening Responding Questioning

The Process Identify the need Prepare Conduct Assessment

Purpose: To develop

subordinates