[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

Oregon Sustainability Board

January 26, 2018

DEQ Internal Sustainability Activities

Update

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

DEQ External Programs

o Food Footprints

o Concrete EPD (Environmental Product Declaration)

o LCA (Life Cycle Analysis) for Businesses

OSB updated

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

DEQ Offices

Blue=Admin offices

Red=Lab

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

Overview

1) Sustainable Procurement Position

2) Portland office: Headquarters (HQ) & Northwest Region (NWR)

3) Eastern Region

4) Sustainability Team/Plan

5) Procurement

6) Biodiversity

7) Sustainability Attitudes

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

1. Sustainable Procurement Position

• Materials Management (MM) staff

• Developed between Dept of Administrative Services (DAS) & DEQ

• Focus on DAS and other state agencies

• Local govt’s and other governmental bodies

• Filled in June 2017

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

2. HQ/NWR Building

HQ NWR

HQ

NWR

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

2. HQ/NWR Building

• Interiors: Toxic free, low VOC, recycled content, recyclability, salvageable

• Desks: Urea-formaldehyde free (uncommon)

• Plastic wall coverings: recycled plastic containers

• Daylight harvesting to reduce electrical energy consumption

• Property management use green cleaning products/janitorial services

• Lease language promoting sustainable practices

• Composting

• Centralized lighting control

• Tenant can substitute “greener” cleaning products (vs janitorial service)

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

2. HQ/NWR Water Reuse

• Recycling water from sinks, showers, toilets

• NORM (Natural Organic Recycling Machine)

• Recharging groundwater

• Recycled (treated) water for toilets, irrigation, cooling towers

• Reduces flow into sewers

• Reduces potable water demand

• Helps protect water quality in Willamette River

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

2. HQ/NWR NORM

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

2. HQ/NWR E-Vehicles

• 2 E-vehicles

• Chevrolet Volt (8/17)

• Ford Cmax Energi (10/17)

• 3 Chevrolet Bolts: 1Q-2Q ’18

• Future: ½ fleet = E-vehicles

• 5 charging stations

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

3. Eastern Region

• Reducing in-person meetings using web cams (2016)

• Communication is 90% visual: (12 in-person -> 5)

• Rotating between The Dalles, Pendleton, Bend

• Fuel costs

• Lodging/meals costs

• Reduced staff productivity (driving)

• Safety issues: driving long distances

• Webcam costs (1st month): $586 ($534 one time purchase)

• One meeting: 1 location/host + 8 travelers: $1378 avoided costs

• Savings (1st month): $792

• Greater savings following months (no initial webcam costs)

• Results supported DEQ’s decision for video conferencing for Regions/HQ

Source: Linda Hayes-Gorman, Eastern Region Administrator

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

4. Sustainability Team

• New leadership (Scott Brewen, Central Services Div. Adm)

• Developed charter

• State of transition

• Formalizing team (6 members)

• Developing strategy

• Previous activities/recommendations + new ideas

• Facilitated meeting to prioritize projects/activities

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

4. Sustainability Team

• Engaged DEQ Lab about Green (ie, sustainable) Labs

• Green Team created at DEQ Lab

• Tracking electricity consumption (Portland)

• Submetering of each DEQ floor for tracking

• Baseline for building

• Baseline for Energy Challenge

• Expand tracking electricity to all DEQ facilities – just began

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

4. Sustainability Team

• Energy Challenge (Elizabeth Elbel, AQ)

• Energy usage competition within DEQ and with OHA: Portland

• Building culture of sustainability through engagement

• Measure electricity usage for each floor at DEQ

• Competition between DEQ floors and with OHA

• April 2018

• (continue monthly data collection forever)

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

4. Sustainability Plan

• Updated 2013/14

• Implementation “paused” due to limited resources

• Change in leadership and reorganization

• Track fleet vehicle fuel usage: GHG emissions

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

0

100

200

300

400

500

600

2009Q2

2009Q4

2010Q2

2010Q4

2011Q2

2011Q4

2012Q2

2012Q4

2013Q2

2013Q4

2014Q2

2014Q4

2015Q2

2015Q4

2016Q2

2016Q4

2017Q2

2017Q4

DEQ Fleet GHG Emissions (metric tons CO2 eq)12-Month Rolling Total

All DEQ Offices

Met

ric

ton

s, C

O2

eq

4. Sustainability Team

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

Sustainability Goal for Fleet GHG EmissionsDEQ Outcome Based Management Plan

Source: DEQ Internal Operations GHG Inventory FY2013. (Kochan). 2015

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

5. Procurement

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

5. DEQ Internal GHG Emission Inventory (FY ‘13)

Scope 1 Scope 2 Scope 3

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

5. Procurement: Priorities 1

From GHG Inventory Analysis:

• Develop sustainable procurement guidance

• Develop strategies for sustainable purchase/use of IT equipment

• Reinvigorate green remediation efforts (contract language)

• Implement paper reduction strategy

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

5. Procurement: Recommendations 2

• MM developed draft recommendations (2015) for sustainable

procurement practices to support DEQ’s commitment to agency

Sustainability Plan

• Incorporate sustainability criteria

• Waste minimization in products/services

• Develop EPP standards/preferences

• Create sustainable procurement team

• Build culture of sustainability

Source: Sustainable Procurement and Life Cycle Consideration Guidance: First Version. ODEQ. 2017

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

5. Procurement: Current Activities

• Strengthened language concerning recycled content in procurement protocol for office supplies

• Reviewing DEQ’s IRM (Information Resource Management plan)

• Framework for planning, managing, delivering IT solution –in development

• Green remediation: contract language (beginning)

• Engaged DEQ Lab on sustainable procurement

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

6. Increasing Biodiversity

Ensuring thriving insect

population

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

8. Sustainability Survey

State agency wide survey

Sustainability attitudes

> 35 “managerial” level

Dave Wortman/Interagency Sustainability Coordinators Network

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

8. Sustainability Survey

[Presenter’s Name] | Oregon Department of Environmental QualityJonathan M. Rivin| Oregon Department of Environmental Quality

The End

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