Post on 11-Feb-2017
JDEdwards AP automation with WebCenterContent
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Typical Accounts Payable Department
The high cost of manual invoice processing
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Benefits of AP Automation for Accounts Payable Process
Ensure timely, relevant and accurate information with enterprise content management
Remove content silos and manage single-source documents, images, records and rich media files
Manage the end-to-end enterprise content lifecycle and bring content to where users work
Remove Data Entry Errors
Automate Document Routing : approval workflows and real-time data validation
Decrease invoice processing cost, time & errors
Improve process visibilityStrengthen financial controls
CAPTURE RECOGNITION IMAGING AND ERP
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Benefits of AP Automation for Accounts Payable Process
Source ORACLE. Important Note: The percentages mentioned above are given as an example of the benefits that may be
achieved with WebCenter Forms Recognition and the AP Packaged Project. Actual benefits achieved will vary by customer.
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WebCenter Forms Recognition: supported languages
Oracle does not support CJKT languages for the AP Project in WFR 11.1.1.8.0
Note: Chinese, Japanese and Korean are supported as Web Verifier UI languages
Bu
lgar
ian
Ch
ines
e (
Sim
plif
ied
)
Ch
ines
e (
Trad
itio
nal
)
Cze
ch
Dan
ish
Du
tch
Engl
ish
Esto
nia
n
Fin
nis
h
Fren
ch
Ger
man
Gre
ek
Hu
nga
rian
Ital
ian
Jap
anes
e
Ko
rean
Latv
ian
Lith
uan
ian
No
rwe
gian
Po
lish
Po
rtu
gues
e
Po
rtu
gues
e (B
razi
lian
)
Ro
man
ian
Ru
ssia
n
Slo
vak
Slo
ven
ian
Span
ish
Swed
ish
Thai
Turk
ish
FineReader 10 ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●
AP Project 1006D ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●
AP Project 1007CA ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●
Web Verifier UI ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ●
Refer to: WebCenter Forms Recognition Certification Matrix
The Redfaire & Oracle Webcenter Solution for JDE
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Process Automation
Control and track the review & approval process
Access to documents & approvals to users
within or outside the Oracle ERP system
View, edit, approve, reject and comment on
documents
Approvals triggered by workflow & accessed
via embedded link in email notification
Automatic rules-based re-assignment,
delegation or escalation if needed
New document submitted for review
Complete process
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Review and approve, handle exceptions
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The Redfaire & Oracle Webcenter Solution for JDE
Integration : WebCenter – JDEdwards - BPM
Pre-configured and fully integrated
Developed using native Oracle technologies
Real-time integration via BSSV
Versatile
Flexible to adapt to other JD Edwards Automated Workflows
Future Proof
Ongoing Product Enhancements
Fully Supported Solution based on Oracle standards
Strategic Technology for developing Next Generation Solutions
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Solution Scope
Voucher approval and match
• Recognition and indexation
• Document Storage
Voucher Scan and Storage
• Master data and Transactional data collection
from the ERP
• Automatic receipt – tolerance, currency, VAT
check
• Manual Receipt – custom ADF screen
• Voucher Match
• Voucher/Scan link
• Budget check and approval
• Approval Workflow – thresholds, users/roles,
locations, custom rules, escalation
• Payment approval
Voucher Entry
• Master data and Transactional data
collection from the ERP
• Voucher entry – custom ADF screen
• Voucher/Scan link
• Budget check and approval
• Approval Workflow – thresholds, users/roles,
locations, custom rules, escalation
• Payment approval
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Voucher Scan & Automation process flow
JDEdwards
BPM
WebCenter Imaging
WebCenter Forms Recognition
WebCenter Capture
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Voucher Scan & Automation process flow
JDEdwards
BPM
WebCenter Imaging
WebCenter Forms Recognition
WebCenter Capture
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Voucher Scan & Automation process flow
JDEdwards
BPM
E-mail system
WebCenter Imaging
WebCenter Forms Recognition
WebCenter Capture
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AP Automation for Accounts Payable Process - RECOGNITION
Automatically classify and sort documents
No need to sort and separate document types for scanning
Automatically extract data from images without templates or anchors
No need to train every document layout that will be processed
Proven flexibility on invoices, orders, tax forms, loan documentation, etc.
It’s not just invoices!
Leverage external data sources for:
Data validation
Data lookups
Associative search
‘Fuzzy’ matching during data validation, e.g. handle typos
Configurable output for downstream storage and processing
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Voucher Scan & Automation process flow
JDEdwards
BPM
E-mail system
WebCenter Imaging
WebCenter Forms Recognition
WebCenter Capture
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WebCenter Imaging – Embedded Oracle Business Process Management
Business process modeling and optimisation
Centralized process repository for seamless collaboration between Business and IT
Complete lifecycle management: versioning & audit trail of process changes
Intuitive interface for quick process modelling
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Workflows and Approvals
Verification and Approval screens
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Integrated Document Library Services
Document Access in JD Edwards Enterprise One Automatic link between the
Image and the transaction in
JDEdwards
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Voucher Scan & Automation process flow
JDEdwards
BPM
E-mail system
WebCenter Imaging
WebCenter Forms Recognition
WebCenter Capture
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Payment Approval Workflow
Payment approval
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Reporting
Ad Hoc reporting to monitor progress, activity and issues
• Imported by date/hour
• OCR by date/ hour
• Extracted by date/hour
• Exported by date/hour
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Reporting
Ad Hoc reporting to monitor progress, activity and issues
Invoices requiring verification vs. Straight through
Invoices requiring verification by date
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Reporting
Ad Hoc reporting to monitor progress, activity and issues
Valid / Invalid fields – Recognition
process
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Reporting
Ad Hoc reporting to monitor progress, activity and issues
• Open tasks by activity
• Open tasks by activity/ date
Product Demo
Implementation Services
Out-of-the-Box pre-configured Solution
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Implementation Services - Estimation
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The estimation above does not include the customisations to the standard out-of-the box solution that the
customer might require. The specific detailed requirements will be gathered during a 4 days workshop
and the additional workload estimation delivered.
Based on previous experiences the total workload of the project, including customer specific
enhancements, shall be evaluated between 75 and 120 mandays.
N° Task Mandays Budget
1.0 Installation & Technical Configuration 8,0
2.0 Standard Functional Set Up & Configuration 15,0
3.0 Additional Activities based on customer context 4,0
3.1 Gap Analysis : detailed workshop 4,0
3.2 Gaps Detailed specification/ Development/ Unit testing TBD
4.0 Users' Training 3,0
5.0 User's Acceptance Test 10,0
6.0 Production Configuration & Go Live 8,0
7.0 Project Management 12,0
TOTAL 60,0 0 €
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Implementation Services
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Implementation services:
Installation + standard configuration this will allow to put in service the standard out-of-the box solution
Additional activities according to customer’s specific context
Unit Testing
Users’ training
User Acceptance test
Production environment configuration & go live
Installation & technical configuration Installation & components base configuratuon
SSO configuration
Creation of the scan profiles
WebCenter Recognition – project definition and configuration, users definition, connection to JDEdwards
WebCenter Imaging – project definition and configuration
BPM – objects deployment
JDEdwards – import/publish webservices, packaging & deployment acitvity
Optional: webservices server configuration, if not already in place
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Implementation Services
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Standard Functional Set Up & Configuration Configure category codes, system constants
User profiles creation
Batch/interactive versions creation
Unit Testing
Initialise « learning » process for main suppliers
Additional activities based on specific customer’s context Detailed workshop based on actual customers’ flows and exemples to determine additional development/set
up on base solution
Detailed Specification
Development
Unit testing
User Training
Users’ Acceptance Test
Production Configuration & Go Live
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Addresses
Contact
REDFAIRE FRANCE
55 Rue Aristide Briand
92300 Levallois Perret France
Tel. +33 (0)1 80 88 44 10
REDFAIRE INTERNATIONAL BV
De Beek 7 | 3871 MS
Hoevelaken | Nederland
Tel. +31 (0)33 2471598
REDFAIRE UK
400 Thames Valley Park
Reading, Berkshire RG6 1PT
Tel. +44 (0)118 965 3904
REDFAIRE IRELAND
3rd Floor, Park House
Arthurs Quay, Limerick
Tel. +353 (0)61 512 840