Database Support Team Beginning Accounting 2005. Database Support Team Menu 12 Company Maintenance.

Database Support Team

Beginning Accounting

Menu 12

Company Maintenance

Menu 35

Parameter Menu

SOAK Documentation

Menu 13.20

New Accounts Payable – Vouchering

(handouts)

LIVE EXAMPLE 13.20.1

Steps to voucher Expenses

Batch 13.20.1

Seq. Vchr Register 13.20.5

Handcheck Register 13.20.6 (if applicable)

Steps to voucher Merchandise

(average cost)

Batch 13.20.2

Steps to voucher Merchandise

(no average cost)

Batch 13.20.3

Average Cost

QOH x Average Cost

Difference on Invoice vs. PO

_________________________________

QOH = 10

Average Cost = $14.00ea

PO = 10 @ $14.00ea

Vendor Invoice = 10 @ $12ea

Average Cost

QOH x Average Cost (10 * $14)

Difference on Invoice vs. PO (10*$12) – (10*14)

_________________________________

QOH (10)

Average Cost

_________________________________

Average Cost

120/10 = New Average Cost

$12 each

13.20.2 versus 13.20.3

•Inventory Evaluation

•CORP Discrepancies

•Only works on DC invoices

Reports 4. Open Batch Listing –

Screen or Report 5. Sequential Voucher Register –

Verification and Finalization 6. Daily Handcheck Register –

Handchecks only 7. PO Receiving not yet vouchered –

Advanced Class

Corporate Invoices ------------------11. Print Corp Packing List12. Print Corp Invoices13. Build Corp Invoice Receipt File

16. Rebuild Corp Invoice File33. Download & Rebuild Corp Invoices

LIVE EXAMPLE 13.20.11 & 13.20.12

Matching Corp Invoices13.20.1413.20.15 – view or print

LIVE example

Washout Entries

Voucher Deletions

Vouchers

•Maintain – 13.20.1 (open or closed batch)

•Delete – 13.20.18 (closed batch)

Menu 13.2

New Accounts Payable - Disbursements

Disbursements Reports

13.2.1. A/P Payment Schedule (Aged)

Disbursements Reports

13.2.1A. A/P Summary Payment Schedule –

Summary of 13.2.1

13.2.2 Scheduled Cash Disbursements

End date specificSame output as 13.2.3

Check Run

1. 13.2.3 or 13.2.4

2. Review printout, approve items for printing

3. 13.2.6 or 13.2.6a

4. 13.2.7 (Rolls from 13.2.6/6a)

LIVE EXAMPLE 13.2.3-13.2.7

--Other Disbursement Activity--

11. Check Reversal 12. Open Payables on Hold Report 13. Due Dte Updt on Itm Past Cash Disc 14. Void Unused Checks

Reverse a check

1. 13.20.11

2. 13.20.7

3. 13.20.6 (if applicable)

Other Disbursement Activity

11. Check Reversal 12. Open Payables on Hold Report 13. Due Dte Updt on Itm Past Cash Disc 14. Void Unused Checks

Bank Reconciliation

8. Activity Report – Summary of Deposits, Disbursements, Adjustments and Journal Entries

9. Reconciliation Entry – Input of Checks cleared on last bank statement. Enter as a range or individually.

10. Reconciliation Listing – Itemization of checks entered in 13.20.9 as well as outstanding checks and outstanding checks greater than 90 days.

Bank Rec Documentation

Advanced Class

Menu 4

Accounts Receivable

LIVE EXAMPLE 4.1.1

AR Posting

1. 4.1.1 – Post Cash

2. 4.2.8 – Batch Listing

3. 4.2.1 – Cash Listing

LIVE EXAMPLE 4.1.2

AR Adjustments

1. 4.1.2 – AR Adjustments

2. 4.2.2 – Adjustment Listing

AR Records Split

30/60/90

4.1.3 needs Journal Entry with it!!!

LIVE EXAMPLE 4.1.6

LIVE EXAMPLE 4.1.6a

LIVE EXAMPLE 4.1.9

User System

LIVE EXAMPLE 4.1.6

LIVE EXAMPLE 4.1.6a

Reopen AR items

4.1.12

*need Journal Entry*

Search Features

Checks & AB

Covered

Open Batches

Also, EOD rpt

Invoices partially paid

Cash with OrdersReports

Historical Batches Report

Reports

Dunning Letters Documentation(handout)

Menu 15

Warranty

Part enters warranty through a Credit Memo @ counter Reason Code is Warranty & Assign Warranty TagReport 15.1 will show all these parts – returned & not claimed

To create a claim from parts in Warranty System – use 15.3Can also use 15.3 to view claims, reprint, unfinalize

LIVE EXAMPLE 15.3 & 15.5

15.7 & 15.8 are reports to track warranty before and after they are turned into claims.

15.9 – Should mostly be used as a research tool

Warranty Claims

1. Credit Memo m1.2

2. Create Claim m15.3

3. Track Claim with Warranty Aging m15.8

Warranty Credit

1. Receive Part – close claim with 15.10

2. Receive Credit – close claim with 15.11

Menu 15

EOM Reporting

AR Close (Last day of the month):

Paperless (menu 16.5)Email reports directly to accountant

AP Close (First day of the month):Not paperless…yet

Key Accounting Reports – AR

AR adjustment listAR write-offs

Customer Aging*Unclaimed Warranties Report*

Open Warranty AR Report*Inventory by Value Prefix*

Tax & Non Tax Jurisdiction Reports

*Key Figure

Key Accounting Reports – AP

Expense Distribution RegisterAP Activity List – Open Balance*

*Key Figure

Questions

Upgrade Suggestions

Session Evaluations

Conference Evaluations

THANK YOU!

Database Support Team Beginning Accounting 2005. Database Support Team Menu 12 Company Maintenance.

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