Post on 24-Dec-2015
Advantages of Using E-mail:
Less intrusive than a phone callCheaper and faster than a letterLess hassle than a FAXEliminates differences in time zones
Anatomy of an E-mail Message
An E-mail message is very similar to an office memo, sharing the following characteristics: Fairly short Single topic Written in an informal style
Anatomy of an Email Message
Email Messages Contain Two Parts: Header
Addressing information To From Subject
Message Body Actual text of the message
Anatomy of an E-mail Address
An email address can be broken down into three sections:
1kseale@2alpinedistrict.3org 1User Id 2Host Address 3Domain
Email Features:
Additional FeaturesAddress book Spell Check Tag messages for easy
identification Mail filter that sorts incoming
mail Electronic signature
Basic FeaturesSend ReplyForwardDeleteAttach filesPrintStore files
Optional Fields:
Cc: (carbon copy) If a message is intended primarily for one person but would
also be useful to other people, use the cc: field for other addresses
Bcc: (blind carbon copy) Message is sent to that recipient without their address being
visible in the header received by the other recipients Used to preserve someone’s privacy or not broadcast that
person’s e-mail address
Mailing List
A list of email addresses identified by a single name, such as mail-list@sandbay.com.
When an email message is sent to the mailing list name, it is automatically forwarded to all the addresses in the list
Signatures
Identifies the sender in some wayPersonalizes your e-mailSaves you from retyping the same identifying lines for
each messageGenerally, keep your signature to no more than four lines
Netiquette Guidelines:
Keep your messages short and to the pointWatch your grammar and spellingBe careful with humor, avoid sarcasmUse uppercase words sparingly
UPPERCASE TEXT YELLS AT THE RECIPIENTNever leave the Subject: field blankInclude your name and contact information in the message
body (signature)