Computer Literacy Chapter 18: Basic Spreadsheet Skills

Chapter 18:Basic Spreadsheet Skills

Computer Literacy

Computer Literacy Chapter 18: Basic Spreadsheet Skills

Introduction

• Understanding s______________• Working with Cell Data in r_____

and c________• Formatting c_____• All Spreadsheets Are Not Alike

Computer Literacy Chapter 18: Basic Spreadsheet Skills

Understanding Spreadsheets

• Columns and Rows– Just like in Chapter

16– Whole spreadsheet

rather than table in a Word document

• Cells labeled by c______ and r___, such as B1 or C12

Computer Literacy Chapter 18: Basic Spreadsheet Skills

Headings and Labels

• Column h_______s – Descriptive words

or numbers– No “heading row”

like in Word

• Row l________s– Like column

headings– Can be words or

numbers

Computer Literacy Chapter 18: Basic Spreadsheet Skills

S_______ D___

• Click to select a cell• Click row n______ or column l______

to select r__ or c_____• Click and d___ to select multiple cells• Click and d___ row n_____ or column

l_____ to select multiple rows or columns

• Click blue r________ at top left to select a__

Computer Literacy Chapter 18: Basic Spreadsheet Skills

Working with Cell Data

• C___ and t___ to enter data• C___ and press [D_____] to delete

cell contents• D_____-click to select cell contents• Click and press [__] to edit or add

to a cell

Computer Literacy Chapter 18: Basic Spreadsheet Skills

Filling in Series Data

• Select a series of cells

• Grab the f___ h______ and d___

• Drag d___ or r____ to __crease numbers

• Drag u_ or l___ to __crease numbers

• Drag dates, days, months, numbers

Computer Literacy Chapter 18: Basic Spreadsheet Skills

Inserting and Deleting

• Select a row or column• Insert

– Go to H___ | I_____– Or r____-click and select I_____

• Delete– Go to H___ | D_____ to delete– Or r____-click and select D_____

Computer Literacy Chapter 18: Basic Spreadsheet Skills

Inserting and Deleting Cells

• Inserting or deleting s_____ other cells

• Need to determine where to shift so your data still makes s____

Computer Literacy Chapter 18: Basic Spreadsheet Skills

Adjusting Width and Height

• Can adjust both column width and row height

• Click and d___ on the d_______ l___ b_______ columns or cells

Computer Literacy Chapter 18: Basic Spreadsheet Skills

AutoFit

• AutoFit makes rows and columns m____h their c______

• Home | F_____ | AutoFit Column Width• Home | F_____ | AutoFit Row Height

Computer Literacy Chapter 18: Basic Spreadsheet Skills

Keeping Visible

• Sc_____g h____s column headings and row labels

• Freeze to k___ v______– Select r__ b____– Go to V___ | F_____ Panes | Freeze Panes

Computer Literacy Chapter 18: Basic Spreadsheet Skills

Formatting Cells

• Numbers– D_____ places– Using c______

• C______– Select m_______

format

• Date and Time

Computer Literacy Chapter 18: Basic Spreadsheet Skills

Cell Shading

• Apply c____ to any b_____

• Right-click column or row and select Format Cells

• F___ tab• Or use the Fill

Color button on the Ribbon

Computer Literacy Chapter 18: Basic Spreadsheet Skills

Cell Borders

• Add and format b______

• R____-click and select F______ Cells

• Border t__• Or use the

Borders button on the Ribbon

Computer Literacy Chapter 18: Basic Spreadsheet Skills

Aligning Cell Contents

• Default alignment– Numbers are r____ aligned– Text is l___ aligned

• Use the Left, Center, and Right buttons on the t______

• Or, use the Alignment tab in the F_____ C____ dialog box

Computer Literacy Chapter 18: Basic Spreadsheet Skills

A________ Tab

• Controls h_______ alignment

• Controls v_______ alignment

• Can w___ text within a cell

• Can m_____ cells• Other fancy tricks

Computer Literacy Chapter 18: Basic Spreadsheet Skills

C___ Styles

• Excel comes with p_____ Cell S_____ • You can also create c_____ Cell Styles

Computer Literacy Chapter 18: Basic Spreadsheet Skills

T____ Styles

• Excel comes with p_____ Table Styles • You can also create c_____ Table Styles

Computer Literacy Chapter 18: Basic Spreadsheet Skills

All Spreadsheets Are Not Alike

• Clearly l_____ rows, columns, worksheets

• Make sure data is accurate

Computer Literacy Chapter 18: Basic Spreadsheet Skills

Summary

• Understanding Spreadsheets• Working with Cell Data in Rows and

Columns• Formatting Cells• All Spreadsheets Are Not Alike