Post on 24-Dec-2015
We recognize the end of the year presents challenging and
often emotional transitions for students
We want to help reduce stress for residents and families
We want residents to be successful and avoid fines
We need to prepare for June clean-up, summer housing and
summer conferences
We want you to be able to leave for summer!
Why is this Stuff Important?
Friday, June 12: • 5:00pm – housing closes• ONLY approved students will be able to stay past closing
• Graduating seniors• RAs or other RAD staff
• Late check-out fee is $300
Saturday, June 13:• 7:00am – approved late-stay students in priority spaces must be out
• A, I, J, Mods• 12:00pm – all other late-stay students must be out• 2:00pm – RAs should be checked out
Closing Dates
Week 6 • RA In-service about closing
Week 7 • Closing bulletin boards up (by Sunday, May 17)• Hand out Exit LLAs
Week 8• Health and Safety Inspections – promote closing and Exit LLAs• Follow up on Exit LLAs
Week 9• Closing Community Meetings – collect back Exit LLAs• Post closing reminder notices on resident doors (by Sun, May 31)• Wednesday, 3pm – front office training w/ Jaycie
Important Dates Prior to Closing
Week 10• RAs begin to facilitate pre-checkout meetings with residents • RAs begin to monitor common areas for issues
Eval Week• Monday, 6-8pm – All RAD staff end of year celebration dinner• RAs facilitate pre-checkout meetings with each resident upon
appointment• RAs work check-out front office shift (one 3-hour shift Wed-Sat)• Monitor hallways, lounges, stairwells, sorting centers for issues• Keep tabs on residents and when they are leaving• Friday, 1pm – Graduation
Important Dates Prior to Closing
• RDs will hand them out at staff meetings next week
• Helpful info and reminders about closing and moving out
• Should be put up by Sunday, May 17
Closing Bulletin Boards
• Hand out during week 7
• Collect back by week 9 Closing Community Meetings
• Offer your assistance to help the roommates complete them
• Explain the importance of this as a tool to help roommates
successfully complete their move-out process, sharing
responsibilities equitably and hopefully avoiding fines
• Document located under “Community Development” on RA
Resources Page
• Your RD will give you copies at week 7 staff meeting
Exit LLAs
• Use provided agenda
• Hold during week 9, between Monday-Wednesday, May 25-27
• Advertise at least 48 hours in advance, using multiple methods
• Take attendance on your roster
• Collect back Exit LLAs
• Follow up with residents who missed the meeting
• Post closing materials during week 9, by Sunday, May 31
Closing Community Meetings
http://doodle.com/8a4uyutaybiv99au
• BEFORE they return keys to the front office, they should walk
through the room with you
• Residents should sign up with you 24 hours in advance for a pre-
checkout appointment (15 minutes) – failure to do so may result in
an improper check-out fee of at least $60
• Use Doodle for residents to sign up for appointments• Have this setup and link sent out to residents by Sunday,
May 31 (beginning of week 10) • Make sure to reflect your own academic schedule, but keep
plenty of times available
Pre-Checkout Meetings
• What you’re looking for:
• Have they removed all of their belongings from the room/building?
• Have they cleaned?• Is there any obvious damage, if so, who’s responsible?• Lock window(s) and door(s)
• Do NOT take keys—they should return them to the check-out office• You’ll sign a 1/8 sheet for them to return to the office with their keys
to show the desk staff they completed this step
Pre-Checkout Meetings
• FOAs will still be assessing spaces for billing
• Let your RD know if there was anything problematic or if you learned
something needed to be billed to a particular person(s)
• Keep track of residents who have left on your roster
• If there are residents who haven’t signed up for an appointment or
you aren’t sure what their plan is, follow up with them asap
• Use Doodle for residents to sign up for appointments• Have this setup and link sent out to residents by Sunday,
May 31 (beginning of week 10) • Make sure to reflect your own academic schedule, but keep
plenty of times available
Pre-Checkout Meetings
• What if:• Someone can’t find a time on my Doodle schedule?• Someone shows up at my room and says they need to meet
with me now (no prior appointment)?• Someone’s space doesn’t look check-out ready?• Someone refuses to/doesn’t have time to complete all the
necessary check-out steps?• Someone leaves without meeting with me?
All the “What ifs…”
• You’ll receive a temporary A-D exterior key during Eval Week• A-D will be put on a different core as of 5pm Friday
• You should plan to stay until 2pm on Saturday, unless told otherwise
by your supervising RD
• Friday of closing, we’ll feed you dinner at 6pm• On own for breakfast/lunch Saturday
Other Things
• Return all RA apparel (including hats) and supplies to your RD
• Return admin/staff keys to your RD
• Complete your own check-out• Remove all belongings from your room/unit and clean it• Return your housing keys to the SGS office on the 2nd floor of
A-building• Give yourself a big pat on the back!
To Do Before You Leave
THANK YOU!Questions?