CITY OF PORTLAND

CITY FACILITIES & FACILITIES COORDINATORQUARTERLY CONNECTION

SEPTEMBER 25TH, 2017

CITY FACILITIES

CITY FACILITIES

David O’Longaigh,

City Facilities Manager

Organization Chart

Greg Taylor, Operations Manager

Operation Overview

CITY FACILITIES

John Duffy P.E., LEED AP,

Building Engineer

Engineer Solutions to Building Problems

CITY FACILITIES

Johnny Welch, Maint. Supervisor

Demand Maintenance Work Orders Prioritization

Preventative Maintenance vs. Demand Maintenance

CITY FACILITIES

WORK ORDER PRIORITIZATION

• Priority 1 – Within 1 hour

• Flooding, loss of power

• Priority 2 – Within 24 hours

• Hot/cold calls, flashing light, noisy unit, door hardware

• Priority 3 – Within 2-5 days

• Example: lights out - depends on how many lights and if a lift is required

• Priority 4 – Within 3 - 4 weeks

• Picture hanging, work on tenant equipment (billable), and picture

hanging

PREVENTATIVE MAINTENANCE VS.

DEMAND MAINTENANCE

• In the past Facilities has heavily focused on

demand work orders.

• Now, we have moved to a Preventative

Maintenance Model.

FACILITIES MAINTENANCE TECHNICIANS REPORTING LOCATIONS

• #1 The Portland Building

• #2 Portland City Hall

• #3 1900 SW 4th Ave (BDS/BPS)

• #4 First & Jefferson Parking Structure (PBOT)

• #5 Interstate Ave Campus (PWB)

• #6 Kerby Garage (PBOT/Fleet)

• #7 North Precinct (PPB)

• #8 Wastewater Pollution Control Lab (BES)

• #9 Portland Communication Center (BOEC)

• City Hall

• Justice Center

REPORTING LOCATION #2CITY HALL, 1220 SW 5TH AVENUE

ED BARTON

• City Hall & Justice Center

• 1900 Building

REPORTING LOCATION #31900 BUILDING- 1900 SW 4TH AVENUE

JOE CHAND

REPORTING LOCATION #41ST & JEFFERSON, 123 SW JEFFERSON

RON BRIGHAM

Associated Locations:

1st & Jefferson, 4th & Yamhill, 3rd & Alder, Rose Festival Bldg,

10th & Yamhill, Naito & Davis, Union Station, O’Bryant Square

REPORTING LOCATION #41ST & JEFFERSON

TOBY HAYES

Associated Locations:

1st & Jefferson, 4th & Yamhill, 3rd & Alder, Rose Festival Bldg,

10th & Yamhill, Naito & Davis, Union Station, O’Bryant Square

REPORTING LOCATION #5WATER BUREAU, 2010 NORTH INTERSTATE

JOHN TOMLIN

Associated Locations:

PWB Interstate Campus, Powel Butte, Hazelwood,

Hannah Pump Station

REPORTING LOCATION #6KERBY GARAGE, 2929 NORTH KERBY

CHARLIE DANCER

Associated Locations:

Kerby Garage, Kerby Building, Graham Garage, Albina Yard,

Materials Test Lab

REPORTING LOCATION #7NORTH PRECINCT, 449 NE EMERSON

DALE FESSENDEN

Associated Locations:

North Precinct, Walnut Park, Kelly Building

REPORTING LOCATION #8WPCL, 6543 NORTH BURLINGTON

SCOTT SIMON

Associated Locations:

WPCL, St. Johns Precinct, Kenton Community Center,

RivergateVehicle Storage

• Portland

Communication Center

(PCC)

• Emergency

Communications Center

(ECC)

REPORTING LOCATION #9PCC, 3732 SE 99TH AVENUE

KELLY JOHNSON

Associated Locations:

Portland Communication Center, Emergency Coordination Center,

East Precinct, Police Training Center, Emergency Radio Sites

• Portland

Communication Center

(PCC)

• Emergency

Communications Center

(ECC)

REPORTING LOCATION #9PCC, 3732 SE 99TH AVENUE

PATRICK MORAN

Associated Locations:

Portland Communication Center, Emergency Coordination Center,

East Precinct, Police Training Center, Emergency Radio Sites

• Portland

Communication Center

(PCC)

• Emergency

Communications Center

(ECC)

REPORTING LOCATION #9PCC, 3732 SE 99TH AVENUE

JOHN ANDREWS

Associated Locations:

Portland Communication Center, Emergency Coordination Center,

East Precinct, Police Training Center, Emergency Radio Sites

CELEBRATING OUR RECENT RETIREE’S 53 YEARS OF COMBINED EXPERIENCE

Ken Carter

CJ RanchoKen Wildman

FACILITIES MAINTENANCE TECHNICIAN APPRENTICES

Rebecca Hatten Theo Leiataua

FACILITIES MAINTENANCEUTILITY WORKER

Nick Franco

Chris Borquez, Dispatch

Who you gonna call… 503-823-5252

or email… gsfacreq@portlandoregon.gov

CITY FACILITIES

DISPATCH CREW

Christine

Borquez

Kindel

Oxilus

Cindy

Williams

Dave

Dowler

DISPATCH

• Work Order Requests

• Housekeeping Requests

All requests channel through the Facility Coordinators please.

FACILITIES DIVISION

Ron Umali, Engineering Projects

CITY FACILITIES

ENGINEERING PROJECTS GROUPMEET THE TEAM!

Dominic

Brock

Randall

YoshimuraJeremy

Hunt

Ron

Umali

ENGINEERING PROJECTS GROUP

What does the Engineering Projects Group do?

• Small maintenance projects

• Replacement of items that are at the end of their

useful life

• Repairs to our facilities

• Any project that has a short life span

• Special requests by customers

ENGINEERING PROJECTS

PBOT –NAITO & DAVIS PARKING GARAGE HELIPAD

MAINTENANCE & CCTV INSTALLATION

ENGINEERING PROJECTS

PORTLAND POLICE TRAINING COMPLEX

HVAC REPLACEMENT & ROOF REPAIRS

ENGINEERING PROJECTS

PROSPER PORTLAND – UNION STATION

TENANT IMPROVEMENTS/TRACK MAINTENANCE & REPAIRS

ENGINEERING PROJECTS

CITY HALL ATRIUM LIGHTING (FUTURE PROJECT)

CITY HALL NORTH ATRIUM

VIEW FROM ABOVE VIEW FROM BELOW

ENGINEERING PROJECTS GROUP

OTHER PROJECTS

• Access Control in the temporary spaces (Portland Building

Project)

• Elevator modernization in two parking garages (PBOT

SmartPark)

• Boiler Replacement (OMF/Police Bureau)

• Electric Vehicle Charging Station at 1900 Building (BDS)

• House Deconstruction (BES)

• Lighting Upgrades at various facilities (Energy Trust of

Oregon/BPS)

• Update Citywide Access Control (OMF/PBOT/BES/PWB)

Jim Coker, Architectural Projects

CITY FACILITIES

ARCHITECTURAL PROJECT MANAGERSRandi

Selleck

Laura

Pedersen

Sharon

Raymor

Jim

Coker

ARCHITECTURAL PROJECTS GROUP

What does the Architectural Projects Group do?

• Large Tenant Improvements

• Building Renovations

• New Buildings

• Planning

PCC / 911 BLDG UPGRADE

SEISMIC RETROFIT / REROOF / EXTERIOR FACADE REPAIRS / HVAC UPGRADE

2500 HEARINGS ROOM

WOOD CEILING, CARPET, PAINT, FOLDING PARTITIONS, CASEWORK

CITY HALL RESTORATION

EXTERIOR STONE RESTORATION & ECOROOF

BOMA CAD DRAWING UPDATE

SCOPE:

• Accurate floor plans and lease calculations

• As Built building configurations

• BOMA square footages for leasing

• Evacuation maps based on building codes.

EXAMPLES EXISTING AUTOCAD DRAWINGS

PRIORITY OF SITE VERIFICATION AND APPROXIMATE SCHEDULE

Site Verification :All work to be performed by a ITen Consultants.

o Pilot Project – Walnut Park retail Fall 2017

o ECC Fall/Winter 2017

o PCC/BOEC Winter 2018

o City Archives Winter 2018

o Sears Winter 2018

o City Hall Winter/Spring 2018

o 1900 Spring 2018

o Police Facilities Spring/Summer 2018

**Schedule subject to change based on consultants progress

Dorothy Elmore, Security Manager

City Wide Security Risk Assessment – Triad Consulting

CITY FACILITIES

CITY OF PORTLAND BUILDINGSSECURITY & SAFETY ASSESSMENTS

• Access Control

• Security Improvements

• Major Maintenance Enhancements

• Systems Lifecycle Upgrades and Replacements

• Architectural Projects/Building Renovations

William Warren, Building Services

Custodial, Landscaping and Pest Control

CITY FACILITIES

BUILDING SERVICES CONTRACTS

• Custodial - Relay Resources, TVW

• Pest Control – Pest Solutions

• Landscaping – Relay Resources, TVW, Portland Parks & Recreation

Facilities Coordinators contact William Warren for further information.

Pauline Goble, Property Manager

Occupancy Agreements

Property Leasing

CITY FACILITIES

CITY FACILITIES

PROPERTY MANAGEMENT GROUP

Pauline Globle Tamara Brown Sue Connelly

THE PORTLAND BUILDING MOVEHow will services continue once we move out?

Please continue to contact our dispatch team for repair and maintenance needs. They

will assist you through the process.

Call Dispatch: 503-823-5252

Email: gsfacreq@portlandoregon.gov

PORTLAND BUILDING MOVE LOCATIONSWhere do I find? New Building

Customer Service Desk Water Bureau, Parks, PBOT Columbia Square, Suite 660

Bureau of Technology Services Columbia Square

Signals and Street Lighting (PBOT) Columbia Square

Water Bureau 400 Building

Bureau of Environmental Services 400 Building

Human Resources Columbia Square

City Budget Office Columbia Square

Risk Columbia Square

Water Bureau Call Center Columbia Square

Parks and Recreation Congress Center

Office of the CAO Congress Center

Bureau of Revenue and Finance (BRFS) Congress Center

Facilities Congress Center

Portland Bureau of Transportation (PBOT) Congress Center

Aymie Reynolds, Program Specialist

Facilities Coordinator2

CITY FACILITIES

WHAT'S NEXT?

• Ongoing Quarterly Connections

• Ongoing Facilities Communications

• Regular Bureau Check-Ins

• Asset Management Program

• Project Management Software

• Performance Metrics

Questions and Answers…..

Comments and suggestions are very welcome

CITY FACILITIES

THANK YOU