Transcript of Chiefs’ Conference Welcome! Ahoalan-Nachpikin Lodge – CC 2012.
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- Chiefs Conference Welcome! Ahoalan-Nachpikin Lodge CC 2012
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- Who are these people? Getting to Know One Another
Ahoalan-Nachpikin Lodge CC 2012
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- Getting to Know Each Other 1. Where are you from? 2. How old
are you? 3. Where do you go to school? 4. What troop are you in? 5.
What is your position in the Lodge this year? 6. What is your
favorite Scouting memory?
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- Icebreaker Questions Go around in order, person-by-person. The
next person in the rotation must answer the question that appears
on the screen!
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- If you could be any comic strip character, who would you
be?
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- Would you rather fight one hundred duck-sized horses or one
horse-sized duck? Why?
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- Whats your favorite chick flick?
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- If you could mix three animals together, which ones would you
choose to make the ultimate animal?
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- What would you name your yacht?
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- If they made a movie of your life, what would it be about and
which actor would you want to play you?
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- Whos your favorite Disney princess?
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- If you were a secret agent, what would your code name be?
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- How many five year olds could you take in a fight all at
once?
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- Whats your favorite Taylor Swift song?
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- What are your favorite hobbies?
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- If you could be the dictator of any country, which would it be
and why?
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- Whats the weirdest thing youve ever eaten?
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- Which Hostess product will you miss the most?
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- Favorite movie?
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- If you had to describe yourself using three words, it would
be
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- If someone made a movie of your life would it be a drama, a
comedy, a romantic-comedy, action film, or science fiction?
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- If I could be anybody besides myself, I would be
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- What thought or message would you want to put in a fortune
cookie?
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- Role of the Lodge Chiefs Conference Ahoalan-Nachpikin Lodge CC
2012
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- Purpose of the Lodge To recognize those campers -- Scouts and
Scouters -- who best exemplify the Scout Oath and Law in their
daily lives, and by such recognition cause other campers to conduct
themselves in such manner as to warrant recognition. To develop and
maintain camping traditions and spirit. To promote Scout camping,
which reaches its greatest effectiveness as a part of the unit's
camping program, both year- round and in the summer camp, as
directed by the camping committee of the council. To crystallize
the Scout habit of helpfulness into a life purpose of leadership in
cheerful service to others
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- Mission of the Lodge The mission of the Ahoalan-Nachpikin Lodge
is to achieve the purpose of the Order of the Arrow as an integral
part of the Boy Scouts of America in the Chickasaw Council through
positive youth leadership under the guidance of selected capable
adults.
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- So what do we actually do? Service Setting up Kia Kima Fixing
Currier ServiceCorps Fellowship Lodge Events Conclave Summer
Fellowship
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- So what do we actually do? Council/District Support Staff
events Camporees Help at events Anything else that Council asks of
us Troop Support Camping Promotions Unit Elections Mobile Camp
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- New Programs OA High Adventure Scholarship Mobile Camp
Commissioner Corps Season Pass
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- What am I supposed to do? What is everyone else supposed to do?
Understanding my Position, Understanding my Role Ahoalan-Nachpikin
Lodge CC 2012
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- How the Lodge worksor doesnt It is essential that everyone
understands and fulfills the duties of his or her role in the Lodge
True for both officers, Chapter Chiefs, committee chairmen, and
advisers It is also important for each person to understand the
role of the other officers of the Lodge Understand what you need to
do, understand why it is important, make a plan to do it, do
it!
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- Officer Positions There are six officers of the Lodge 1. Lodge
Chief, Andrew Schrack 2. Vice Chief of Administration, VACANT 3.
Vice Chief of Finance, Will Borah 4. Vice Chief of Activities, Adam
Carr 5. Vice Chief of Unit Elections and Camp Promotions, Ben
McClain 6. Vice Chief of American Indian Affairs, Logan
McCulley
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- Lodge Chief, Andrew Schrack 1. Oversee and be ultimately
responsible for all Lodge operations and events. 2. Serve on the
Lodge Key Three, along with the Lodge Adviser and the Staff
Adviser. 3. Oversee and supervise all vice chiefs and committees.
4. Represent the Lodge on the Council Executive Board. 5. Represent
the Lodge on the Section level, including being present at or
having a representative at Section Council of Chiefs Meetings.
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- Lodge Chief, Andrew Schrack 6. Coordinate, along with the
Special Events Committee, efforts of the lodge to send members to
national-level programs and training events, including but not
limited to: NOAC, ArrowCorps5-type programs, and Trail Crew
programs. 7. Oversee, with the assistance of the Chapter Committee
Chief, all chapters, ensuring that each has the proper resources to
effectively carry out its tasks. 8. Act as a medium for
communication between adults and advisers and the youth of the
Lodge. 9. Preside over regularly-scheduled Lodge Executive
Committee Meetings (6 or more per year). 10. Set and prepare an
agenda for each Lodge Executive Committee meeting.
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- Vice Chief Administration, 1. Coordinate all event
registrations at Lodge events; this includes preparation before,
coordination during, and following-up after an event. 2. Publish
the annual Planbook by March and publish The Dancing Bear, the
lodge newsletter, on a regular basis. 3. Coordinate and update the
Lodgemaster database program and maintain all lodge records. 4.
Maintain paper-based and computer-based records. 5. Responsible for
producing and working with the Council Office to print all
necessary paperwork and forms.
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- Vice Chief of Administration, 6. Coordinate Doubleknot
registration and keep all online portals fully up to date,
including the website, Facebook, etc. 7. Work with the Vice Chief
of Finance to coordinate and organize payment of dues and other
financial record- keeping aspects. 8. Take minutes at Lodge
Executive Committee meetings and distribute copies before meeting
for review. 9. Print and distribute agendas for Lodge Executive
Committee meetings. 10. Produce and ensure the distribution of
Ordeal Information materials at Callouts and at Camporees.
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- Vice Chief Finance, Will Borah 1. Oversee all finances of the
Lodge. 2. Collect dues from members wishing to remain active
members; assist with Re-charter. 3. Coordinate any potential
fundraising efforts of the Lodge. 4. Prepare a Lodge budget and
ensure that it is followed. 5. Approve or deny lodge purchase
requests. 6. Develop a check requisition form and handle check
requisitions as approved by the LEC.
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- Vice Chief of Finance, Will Borah 7. Collect money and provide
receipts for transactions at registration at Lodge events. 8.
Oversee and coordinate all operations of the Trading Post,
including merchandising. 9. Keep an up-to-date inventory of all
lodge merchandise in the Trading Post. 10. Keep an up-to-date
inventory of all lodge-owned items. 11. Oversee the coordination of
the Lodge Annual Awards Banquet.
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- Vice Chief Activities, Adam Carr 1. Responsible for forming
schedules for all events. 2. Coordinate and plan all aspects of
program for all lodge activities. 3. Plan and effectively carry out
all lodge training initiatives; assist with Lodge Leadership
Development initiatives. 4. Coordinate and plan all service
projects of the Lodge; this includes working with advisers,
chairmen, and camp rangers to coordinate various projects. 5. Plan
and assist in the execution of special events/service projects,
e.g. ServiceCorps initiatives.
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- Vice Chief of Activities, Adam Carr 6. Train all Elangomats and
coordinate Elangomat activities at Ordeals; oversee all Elangomats.
7. Provide detailed service project guidelines to participants. 8.
Coordinate tools for projects; this includes acquiring,
distributing, and collecting tools. 9. Oversee, along with the
Conclave Delegation Chair, lodge efforts in coordinating a Conclave
delegation to the camp in the section chosen to host Conclave. 10.
Coordinate menus for all lodge events with the Cook Crew. 11.
Coordinate Vespers service at all Lodge events.
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- Vice Chief Unit Elec. and Camp Promo, Ben McClain 1. Train
Chapter Chiefs and Unit Election teams to properly conduct unit
elections. 2. Provide and coordinate all Election materials. 3.
Work with Chapter Chiefs to ensure that every unit requesting a
unit election gets one. 4. Work with Chapter Chiefs to coordinate
and execute well-planned and well-choreographed Call-out ceremonies
at Camporees and at Summer Camp. 5. Plan and coordinate all aspects
of the Spring and Fall Ordeals.
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- Vice Chief of Unit Elec. and Camp Promo, Ben McClain 6. Work
with the Vice Chief of Activities to execute a successful Ordeal
experience. 7. Coordinate clan assignments, Elangomat orientation,
and candidate preparation at Ordeals. 8. Conduct a New Member
Orientation at the Ordeals. 9. Be responsible for achieving a high
Brotherhood conversion rate in order to achieve Quality Lodge;
ensure ample opportunity to go through Brotherhood. 10. Work with
the Ceremonies Chairman to coordinate and execute well the
Pre-Ordeal, Ordeal, and Brotherhood Ceremonies at all necessary
times.
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- Vice Chief American Indian Affairs, Logan McCulley 1. Train
drum teams for ceremonies and for call-out ceremonies at Summer
Camp. 2. Promote American Indian dancing of all types and encourage
participation of Lodge members in competitions and shows. 3. Be an
ambassador for American Indian crafts, dance, and culture at all
Lodge events. 4. Oversees the Ceremonies Committee to ensure
successful ceremonies and to ensure successful integration of
Native elements in ceremonies. 5. Work with the Ceremonies Chairman
to coordinate and execute well the Pre-Ordeal, Ordeal, and
Brotherhood Ceremonies at all necessary times.
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- Chapter Chiefs, 2012 Lippoe BlaknikCarl Beilstein Macheu
MachqueHunter Ferris Nashoba TohbiMax Bruce Okla KamassaBrandon Sly
Sakima MachqueChris Nelson
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- Chapter Chiefs 1. Oversee and coordinate regular chapter
meetings at an advertised time and place. Have activities planned
and information about upcoming Lodge events. 2. Work with the
District Executive to coordinate unit elections for every troop
wanting an election in every district of your chapter. 3. Conduct
or coordinate a team to conduct unit elections in every troop
wanting one. 4. Be aware of upcoming OA, council, and district
programs.
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- Chapter Chiefs 5. Hold at least 6 chapter meetings per year;
one per month is a good goal. 6. Lead chapter at Lodge events and
competitions. 7. Facilitate an active local OA program (troops in a
district or area). 8. Hold one special, chapter-only event during
the year. 9. Work with the Lodge Chief when he needs
volunteers!
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- Lodge Committees Lodge Committees and Officers to whom they
report.
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- Lodge Chief Committees Vigil Committee Reports to: Lodge Chief
Organizes and coordinates all efforts of the Vigil Committee,
including overseeing the nomination and selection process of Vigil
candidates. With adviser, oversees and coordinates all aspects of
the Vigil call-out and ceremony. Conclave Committee (host year)
Reports to: Lodge Chief Responsible for planning, coordinating and
executing Conclave during Lodge host years. Responsible for
coordinating and forming ad hoc committees to perform and
accomplish necessary tasks in preparation for Conclave.
- Slide 49
- Administration Committees Ordeal/Brotherhood Committees Reports
to: Vice Chief of Unit Elections and Inductions Responsible for
coordinating all aspects of the Ordeal, including working with the
Ceremonies teams, the Vice Chief of Program and Activities for
scheduling, and the Vice Chief of Unit Elections and Inductions for
general planning. Responsible for working with the Service
Committee to coordinate service projects for the Ordeals.
Responsible for coordinating Brotherhood conversion efforts,
including contacting Ordeal members on a regular basis. Responsible
for ensuring ample opportunity for Brotherhood conversion is
available at Lodge events and at Summer Camp.
- Slide 50
- Administration Committees (cont.) First Aid and Safety
Responsible for having first aid supplies and running a First Aid
Station at all Lodge events Responsible for overseeing the
collection of health forms at Ordeals Responsible for knowing about
any special medical issues or needs
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- Activities Committees Service Committee Reports to: Vice Chief
of Activities Works with the Ordeal Committee Chair and the Vice
Chief of Program and Activities and the Vice Chief of Unit
Elections and Inductions to put on a successful Ordeal program.
Responsible for coordinating Ordeal projects. Responsible for
coordinating and communicating service needs. Coordinates Lodge
service days and all Lodge service projects. Works with Council
Committees to establish service teams to address needs at Council
events. Responsible for exploring all service opportunities and
attempting to involve the lodge in as much service as
possible.
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- Activities Committee (cont.) Events Committee Reports to the
Vice Chief of Activities Responsible for working with the various
people in charge of different aspects of the events For Ordeals,
work with Vice Chief of Activities, Service Committee, and Ordeal
Committee For other events, work closely, as a sort of Senior
Patrol Leader for the Vice Chief of Activities
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- Finance Committees Merchandise/Trading Post Committee Reports
to: Vice Chief of Finance Responsible for all merchandising
operations of the lodge, including designing and ordering new
merchandise as needed/wanted and keeping track of all lodge
merchandise. Responsible for running the Lodge Trading Post at all
events and coordinating the sale of Lodge merchandise at Summer
Camp. Banquet and Honors Committee Reports to: Vice Chief of
Finance Responsible for planning the banquet, securing a location
for the banquet, and organizing provisions for the annual banquet.
Responsible for promoting the event and putting on a well-
orchestrated event. Responsible for securing recognitions from the
preceding year.
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- Unit Elections/Camp Promo Committees Conclave Delegation
Committee Reports to: Vice Chief of Program and Activities Develops
a theme for Conclave; coordinates thematic elements and develops
merchandise for event. Promotes and coordinates transportation and
attendance efforts of the Lodge to that years Conclave.
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- Indian Affairs Committees Ceremonies Committee Reports to: Vice
Chief of Unit Elections and Inductions Responsible for all
ceremonies of the lodge: Pre-Ordeal, Ordeal, and Brotherhood.
Responsible for facilitating all ceremonies at events and at Summer
Camp. Responsible for keeping track of regalia and all lodge
ceremonies-related gear. Responsible for training ceremonies teams
and ensuring that team members are sharp and on-time for all
ceremonies.
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- Indian Affairs Committees (cont.) Dance and Drum Committee
Reports to: Vice Chief of Indian Affairs Coordinates the
incorporation of American Indian elements into Lodge ceremonies.
Responsible for Lodge drums and American Indian elements.
Responsible for promoting American Indian dancing of all types and
encouraging members to build regalia, become involved in dancing,
and competing in powwows, at Conclave, and at NOAC. Work with the
Ceremonies Committee to ensure all American Indian aspects of
ceremonies are accurate and correct.
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- Expected or Wanted of Everyone 1. Attend all Lodge events
throughout the year, including all of the LEC meetings. 2.
Participate in one OA Summer Program (High adventure). 3. WORK ON
KIA KIMA SCOUT RESERVATION SUMMER CAMP STAFF. (REQUIRED) 4. Undying
appreciation of and adherence to the Scout Oath, Scout Law, and to
the Obligation of the Order of the Arrow. 5. Appreciation of the
ideals of Scouting.
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- Chiefs Conference Ahoalan-Nachpikin Lodge CC 2012
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- The Lodge is like a canoe Strategic Plan Ahoalan-Nachpikin
Lodge CC 2012
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- Membership Retention Increase ratio from Unit Elections to
actual Ordeal Candidates Increase Brotherhood Conversion Increase
attendance at events Summer Camp presence
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- Service Community Service Council Service Philanthropy
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- Camping Promotions Where to Go Camping Guide Camping Promotions
Visits Mobile Camp
- Slide 64
- Chapters Active Chapters District Involvement Chapter
Activities Journey to Excellence
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- Cub Scout Support American Indian demonstrations Event
Support
- Slide 66
- American Indian Affairs Improving Dance Improving Drum
Improving Ceremonies
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- Administration/Financial Record-keeping Increased Funds
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- Journey to Excellence Section, Lodge, Council, Chapter, Troop
Lodge: Financial Membership Program Council Service Leadership
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- Goal Planning Five goals to improve your position and that fit
in with the Strategic Plan S Specific M Measurable A Attainable R
Relevant T - Timely
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- Backdating Setting specific dates to have steps to your goal
accomplished Publishing Dancing Bear: Publish Date: February 1
Articles in: January 25 th Writers recruited: January 10 th
Brainstorm article ideas: January 1
- Slide 73
- Breakout with Advisers ~ 45 minutes Ahoalan-Nachpikin Lodge CC
2012