Post on 12-Jul-2020
Charter System and Cluster Planning
Update
October 5, 2015
Phase 3 Approach: Building Capacity for the Charter System Operating Model
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Georgia’s Newest Charter System- Atlanta Public Schools
APS’ Contract begins July 2016
APS 2015-16 Charter System Timeline and ActivitiesDate Activity
July 2015 • Begin principals’ training
July – August 2015 • Organize District Support Teams and work flow to support charter system model
August 2015 • Interview with GADOE regarding charter system application
August – November 2015 • Flesh out tools, support needed, trainings and processes for an effective charter system
August 2015 – June 2016 • Community engagement
August 2015 – June 2016 • Charter System Advisory Committee monthly meetings
August 2015 – June 2016 • Provide ABOE with updates
September 2015 • Received approval to become a Charter System
September – December 2015 • Central Office trainings
November 2015 - January 2016 • LSGT informational sessions and orientations
January 2016 • LSGT election (if charter system is not approved, we will elect LSCs)
February – March 2016 • LSGT initial training (LSC training if charter system is not approved)
March – April 2016 • Cluster Advisory Team members are appointed
April – August 2016 • LSGTs engage in planning – strategic and school improvement (LSCs if not approved)
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Charter System Framework
APS Charter System
Governance TrainingStrategy and Planning
Grow. Lead. Transform
Ensuring substantial autonomy is given to schools (LSGT), ensuring all LSGTs are operating effectively, developing SBS and election process
Ensuring the alignment of cluster and local school plans to the district’s strategic plan, creating a support network for all schools and clusters
Developing leadership capacity, educating LSGTs, creating an internal leadership and instructional pipeline
Effective governance, substantial support from central office, appropriate training, innovative ways to use waivers, constant monitoring, timely reporting and feedback
Monitoring & Assessing
Monitoring LSGTs and providing timely feedback, assessing progress of charter system model and reporting progress to the state
Ensuring all stakeholders are informed and engaged throughout the charter system process
Communicating
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Implementation Considerations
Areas to Review Mitigation Strategies
Central Administration and Principals• Major Change• New Authority/Autonomy/Structure• Lack of Charter System Knowledge
• Training• Involving principals and central office
in the planning process• Facilitators supporting principals• Building capacity
Local School Governance Team (LSGT)• Lack of Knowledge of the New Model
or Key Areas of Decision-making• New Authority and Structure• Lack of Charter System Knowledge• Working Relationship and History
• Training• Involving LSC’s early• Facilitators supporting LSGT’s• Effectively Communicating
expectations• Key Influencers• Building capacity
Communities/Schools• Lack of
Participation/Interest/Involvement• Lack of Charter System Knowledge
• Outreach/Communication• Key Influencers• Engage business community/non-
profit• Building capacity 5
LSGT Training ProgramTransition Training
• LSC Summit
• Charter System Open Night
• LSGT Information Sessions to gather interest
Initial Training
• All-day training for approved LSGT members
• Role of the LSGT
• Governance vs. Day-to-Day Management
• School Budget Basics
• Data Interpretation Basics
• School-based Solutions Process Basics
• Consensus Building
• Interpersonal Skills for Effective Board Governance
• Code of Conduct and Code of Ethics
• Open Records and Open Meetings Requirements,
• Confidentiality of Student and Employee Data
• Robert’s Rules of Order
Ongoing Training
• Provided at critical points throughout LSGT work cycle for maximum retention/relevance
• Strategic Planning
• School-Based Solutions
• School Budgeting
LSGT University
• These trainings are available a la carte for LSGTs and can be conducted in person or online.
• Data Interpretation
• Building Consensus
• Special Education and Response to Intervention Programming
• Services for At-Risk Student Populations
• Restorative Justice in School Discipline
• Community Engagement and Effective Communication Practices
• Plus other topics as developed
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Key Progress:
• Principals and Central Office Leaders completed training in September focused on:
– Preparing for Open Houses-Charter System 101
– The Role of Central Office in a Charter System
– Cluster Planning
– Change Management
Next Steps:• Principal and Central Office will continue to train
around key charter system concepts including:– Election Process– Deep dive on the Role of the LSGT and the focus for
this team– The role of the Central Office; Supporting Schools in
the Charter System
• LSC/Community Sessions:– Charter System Open Houses across APS Schools
(October)– Charter System Information Sessions to learn more
(October)– LSGT Candidate Information Sessions to gather interest
(November and December)– Update Website to include LSGT Candidate Information
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Building Capacity: Key Progress and Next Steps
Education and Engagement Planning
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Informed and Engaged
Developing Communication Plans for All Stakeholders
Work done by our advisory committee and community
Cluster Planning
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Cluster Planning: Consideration Phase
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Key Progress:• Principals and Cluster planning teams
are reviewing the proposed draft signature programs to ensure the best long-term match
• Clusters that are undecided or are reviewing multiple options are researching and narrowing the options
• Clusters are working on a long term framework and plan for the signature program and other programs across the cluster (i.e. academics, arts, wraparound support services, partnerships)
Next Steps:
• Principal and Cluster Planning Meetings – Principal Meetings (August-December)
– Cluster Planning Team Meetings* (September- December)
• Community Sessions:– Cluster Community Wide Planning and
Input Meetings (October/November)*
*Open to the Public
From Silos to Symmetry
School
Turnaround
Strategy
Schools
Cluster
Planning
Charter System
Implementation Schools
Central Office is working to integrate these
strategies and supports to allow for a smooth
implementation of the Charter System
Collaborative
Alignment
Other District
Requirements &
Initiatives
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School-based Plans, aligned and guided by the Cluster Plans, will be developed from January – May 2016
Cluster Plan Overview
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PROVIDES CLARITY, PURPOSE, INSPIRATION, AND IDENTITY
Mission/Vision
Priorities
WITHIN EACH PRIORITY THERE
SHOULD BE STRATEGIES TO
ACCOMPLISH THAT PRIORITY
(LOOKING OUT THREE YEARS)
Strategies
Engagement &
Partnership Strategy
Mission/Vision
CLUSTER
PLANS
Signature Program
Priorities
Performance Indicators
Strategies
Engagement & Partnership
Strategy
Resource Requirements
COMPLETEDMission/
Vision
OCTOBER 16, 2015 Priorities
Performance Indicators
Strategies
NOVEMBER 27, 2015
Engagement &
Partnership Strategy
Performance Indicators
EACH PRIORITY REQUIRES A
KEY PERFORMANCE
INDICATOR OR SMART GOAL
OCTOBER 16, 2015
OCTOBER 16, 2015
Deliverable Timeline
AN ENGAGEMENT & PARTNERSHIP STRATEGY WILL
HELP BUILD AWARENESS, DESIRE, AND KNOWLEDGE
NECESSARY TO IMPLEMENT THE
PLAN
THE BUILDING BLOCKS OF THE
STRATEGY THAT DEFINE THE
KEY HIGH LEVEL ACTIVITIES
THAT MUST BE PERFORMED TO
ACHIEVE THE MISSION/VISION. (LOOKING OUT THREE YEARS)
School Plans
EACH CLUSTER SHOULD
IDENTIFY FY17/18 RESOURCE
REQUIREMENTS NEEDED TO
IMPLEMENT THEIR PLANS
Resource Requirements
Signature Program
Identification
THE PRIMARY ACADEMIC
PROGRAM FOR THE CLUSTER
THAT GUIDES DECISIONS ACROSS
ALL AREAS
DECEMBER 18, 2015FY17/18 Resource
Requirements
NOVEMBER 6, 2015Signature Program
Identification
OCTOBER 2, 2015FY16 Cluster
Funds
Cluster Principals’ Work Session
• Full-day
• Takes place during the month of October
• Purpose: To walk away with not only an understanding of what is expected for the remainder of the semester and develop working draft of every part of the Cluster Plan for community feedback and input.
• Central Office Staff will provide support for each of the deliverables for the Cluster Plan.
• Next Steps: These drafts can then be presented to the Cluster Planning Teams and communities for review.
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Cluster Planning to Cluster Advisory Teams
Cluster Planning Teams are laying the groundwork for Cluster Advisory Teams (CATs) through the creation of cluster-wide vision, mission, priorities, signature programming, and strategic plans.
Cluster Advisory Teams (CATs) will continue that work and maintain the aligned vision for a pipeline to college and career readiness across schools and support each Local School Governance Team (LSGT) within their cluster to ensure all schools have the capacity to reach their goals.
Cluster Advisory Team (CAT) composition:• LSGTs will elect their CAT representative • School principal (or his/her leadership team designee
CATs will replace cluster planning teams and will meet for the first time in the spring of 2016 to identify community partners, confirm the CAT meeting schedule for the subsequent year, and participate in training on the function and role of the body.
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Cluster Planning Team: Roles and Responsibilities
Cluster Planning Team
Principal Facilitators
- Communicate Cluster Planning Team meetings- Lead the writing process of the deliverables- Lead the conversation specific to your cluster- Work with project managers and Associate Superintendents on next steps, risks, issues, etc.
Community Representatives
- Attend all Cluster Planning Team meetings- Actively participate in the discussion and creation of the plan- Communicate with community groups the progress of the team and provide feedback on the community response
Principals
- Attend all Cluster Planning Team meetings- Actively participate in the discussion and creation of the plan- Communicate with your school staff the progress of the team and provide feedback on the staff response
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Cluster Planning Support: Roles and Responsibilities
Chief Schools Officer- Supervise the planning, process and implementation- Approve the cluster deliverables- Provide direction and input based on the vision of C&I and the district
Associate Superintendents- Attend all Cluster Planning Team Meetings- Provide content expertise and direction to the team- Provide feedback on the deliverables
Cluster Planning Lead- Develop templates, agendas, and frameworks- Provide guidance to the project managers/ consultants on the process and deliverables- Provide feedback on the deliverables
Project Managers/Consultants- Attend and facilitate all Cluster Planning Team Meetings- Research and respond to questions/concerns from the team- Provide guidance and assistance in completing the deliverables
Cluster Planning Support
Special Assistant to the Supt.- Oversee Cluster Planning
Central Office SupportAll divisions may be required to provide guidance and support as clusters build their plans.
Chief Schools Officer- Supervise the planning, process and implementation- Approve the cluster deliverables- Provide direction and input based on the vision of C&I and the district
Associate Superintendents- Attend all Cluster Planning Team Meetings- Provide content expertise and direction to the team- Provide feedback on the deliverables
Project Managers/Consultants- Attend and facilitate all Cluster Planning Team Meetings- Research and respond to questions/concerns from the team- Provide guidance and assistance in completing the deliverables
Special Assistant to the Supt.- Oversee Cluster Planning
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Cluster Community Support: Roles and Responsibilities
Cluster Community Support
Community-at-Large- Provide resources and support- Provide input to the Cluster Plan- Drive awareness of the Cluster Plan- For example:
School PTA’s- Engage cluster stakeholders in support
of the Cluster Plan- Seek partnership opportunities with
LSGT’s to implement the Cluster Plan (eg. grants, sponsorships, etc.)
- Communicate with stakeholders to build awareness and engagement
Higher Education- Partner with cluster schools to
help implement their Signature Program or other priorities
- Provide subject-matter expertise
Business Community- Internship/mentor
program- Sponsor technology or
cluster event
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Community Input
Principal Work Sessions
• These meetings allow the principals an opportunity to plan together to ensure vertical and horizontal alignment
Cluster Planning Teams Meetings
• The Cluster Planning Team is made up of principals and the designees from each school
• Near the end of every Cluster Planning Team Meeting, public comment opportunities will be available to hear from interested members of the community
• The total time provided for public comment will be 15 minutes
• Each speaker will be allowed 2 minutes for comments
• Persons wishing to provide comments must register in person at the sign-in table prior to the start of cluster planning team meeting
Cluster-wide Events
• These events or meetings are open to everyone and provide awareness and feedback opportunities for the cluster community
Cluster Community Events and Planning Team MeetingsCluster Cluster Community-Wide Event
Cluster Planning Team Meetings
October November December
BEST/CSKOctober 21st (6:00pm)
Location: TBD
October 14th (5:00pm)
Location: TBD
November 11th (5:00pm)
Location: TBD
December 9th (5:00pm)
Location: TBD
CarverOctober 27th (6:00pm)
November 17th (6:00pm)
Location: Carver HS
October 15th (6:00pm)
Location: Carver HS
November 12th (6:00pm)
Location: Carver HS
December 10th (6:00pm)
Location: Carver HS
DouglassOctober 27th (6:00 pm)
Location: Douglass HS
October 22nd (5:30pm)
Location: Douglass HS
November 12th (8:30am)
Location: Douglass HS
December 10th (5:30 pm)
Location: Douglass HS
GradyOctober 19th (6:00 pm)
November 9th (6:00pm)
Location: Inman MS
October 2nd (8:30am)
Location: Morningside ES
November 6th (8:30am)
Location: Hope Hill ES
December 1st (8:30am)
Location: Mary Lin ES
JacksonOctober 20th (6:00pm)
Location: MHJS
October 28nd (5:30pm)
Location: Jackson Cluster TBD
November 18th (5: 30 pm)
Location: Jackson Cluster TBD
December 16th (5:30 pm)
Location: Jackson Cluster TBD
MaysOctober 20th (6:00pm)
Location: Mays HS
October 13th (5:00pm)
Location: HS
North AtlantaOctober 14th (6:30pm)
Location: Brandon ES
October 26th (12:00pm)
Location: Sutton MS
November 16th (12:00pm)
Location: E. Rivers ES
South AtlantaOctober 14th (6:00pm)
Location: South Atlanta HS
September 16th (6:00pm)
September 28th (5:00pm)
Location: South Atlanta HS
November 18th (6:00pm)
Location: South Atlanta HS
December 2nd (9:00am)
Location: South Atlanta HS
TherrellOctober 20th (6:00pm)
Location: Bunche MS
October 14th (6:00pm)
Location: Bunche MS
November 4th (9:00am)
Location: Therrell HS
December 2nd (6:00pm)
Location: Bunche MS
Washington
October 22nd (6:00pm)
November 19th (5:00pm)
December 17th (5:00pm)
Location: Washington HS
October 22nd (6:00pm)
Location: Washington HS
November 12th (6:00pm)
Location: Washington HS
December 9th (6:00pm)
Location: Washington HS
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Dates as of: 10/2
Strong Students. Strong Schools. Strong Staff. Strong System
ADVISORY COMMITTEE MEETINGS
Center for Learning and Leadership
(CLL Auditorium)
130 Trinity Avenue, SW, Atlanta, GA 30303
6:00 p.m. - 8:00 p.m.
(All meetings are open to the public)
Tuesday, September 15, 2015
*Wednesday, October 21, 2015
Wednesday, November 18, 2015
Wednesday, December 16, 2015
Wednesday, January 20, 2016
Wednesday, February 17, 2016
Wednesday, March 16, 2016
Wednesday, April 20, 2016
http://www.atlantapublicschools.us/strongschools
*alternate location will be identified due to work at CLL Auditorium
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