CCCC Spring Training 2011 OOOffffffiiiccceeerrr aaannnddd CCChhhaaaiiirrrmmmaaannn TTTrrraaaiiinnniiinnnggg

Thursday, May 19, 2011

University Baptist Church

16106 Middlebrook Drive 77059

SSSccchhheeeddduuullleee Registration 8:45 AM

Opening Presentation

Lisa Holbrook, Texas PTA Treasurer–9:00 to 9:30 AM Session 1 9:40 to 10:40 AM

Vendor Fair 10:00 to 12:30 PM Session 2 11:00 to 12:00 Noon

Leader Orientation Training (LOT)* 12:30 to 2:30 PM *There is a $6 charge for LOT (book), which most PTAs will reimburse.

SSSccchhheeeddduuullleeeddd CCClllaaasssssseeesss Session 1 Session 2

Treasurer 1 Treasurer 2 (continuation of Treasurer 1)

First Time/Anytime Presidents PTA Board Basics

Historian Environmental

Reflections Website Do’s and Don’ts

CCISD Teacher Center Organizing a School Fair

Membership Profession: Parent

Parliamentarian’s Job Parliamentary Procedure

Secretary Newsletter & Communications

Stop Bullying Now! Bylaws & Standing Rules

School Store Parent Programs

Volunteers (for Secondary) Volunteers (for Elementary)

Please RRRSSSVVVPPP to Reeneea Ennis at 1stvptraining@ccccpta.org by May 16th

For questions email or call 832-326-3641

CCCC of PTAs Spring Training

Class Descriptions

Session 1

Treasurer 1 – The process of budget presentation, financial reports, bank reconciliation,

fundraisers, tax- free events, reimbursements, deposits and more will be covered. Be informed

about the importance of PTA Money Matters. This class is not just intended for Treasurers, but

for anyone who has check signing authority or responsibility for either earning or spending over

$1,000 of the PTA budget. Recommended for new treasurers, presidents and new officers. Rich

Leeney richleeneypta@msn.com

Historian- Who compiles and keeps a record of activities and achievements throughout the

year? You do now, but you don’t have to be an experienced scrapbooker or photographer to

create memories for your school. Ideas you can use throughout the year. Anita Sybesma

cbizma@verizon.net

Secretary - Secretaries are not just pretty hand writers anymore! This workshop goes over the

basic procedures for secretaries, such as Plan of Work, what goes in the minutes, rudimentary

parliamentary procedure, how to prepare for meetings, and what the job entails with a few

surprises thrown in. Debbie Gurley thegurleys2002@yahoo.com

CCISD Teacher Center – Do you know where they are? – Do you even know what the

Teacher Center is? Have you ever had to do manipulatives for a teacher? Posters for a Booster

Club? Buttons for Teacher Appreciation? All this is possible at the Teacher Center. Come learn

all about what they can do for you and complete a craft! What a deal! Jill Cook JCOOK@ccisd.net

Membership – Did you know that membership normally handles Life Members? What are Life

Members? See the forms that you will need to get your membership registered at state, ways to

bring in more members and all the facts you need to know. Cheri Weismuller

cw@weismullerpc.com and Sheryl Williams tsbam@sbcglobal.net

Stop Bullying Now! – Take a stand. Lend a hand. Stop Bullying now! One of the best ways

you can help stop or prevent bullying is to be educated about, and sensitive to the issue.

Bullying is NOT a rite of passage – an undesirable, but sometimes unavoidable, reality of

growing up - but rather, bullying is a serious public health issue that affects countless young

people every day, and is compounded by the technology readily available to our children.

Further, research shows that the effects of bullying can last well into adulthood. You can help

stop bullying, and your first step is to attend this workshop. Lisa Holbrook

lisaholbrook60@comcast.net

Reflections- Learn the steps you need to take to run your "Reflections" program next year. We

will talk about the theme, deadlines, judging, advertising, entry forms, and all the other important

steps that are part of the Reflections process. Don't panic! We will talk about everything you

need to know to make the program run smoothly at your school. Laura DuPont

lrdupont@aol.com

The Parliamentarian’s Job –Learn the duties and responsibilities of a parliamentarian, making

a Plan of Work, required equipment, and how to use the tools of the trade. Vicky Fransham,

vickyfransham@comcast.net,

School Store – Are you now in charge of the school store and don’t have any idea what is

expected of you? This is a great time to network with other school store chairs. Let’s talk about

vendors others have used to buy school store supplies. Angela Schroder

schoolstore@ccccpta.org

Secondary Volunteers- How to get & keep them – None of your friends are home anymore

when you call for help with the next PTA project. Wonder why? It’s time to get some new

helpers! Come learn from a secondary volunteer coordinator the do’s and don’ts of recruiting

great and loyal volunteers. Melodye Davis melodyedavis60@att.net

First Time/Anytime Presidents- Calling all presidents. Come to the presidents’ roundtable.

Bring your questions and concerns. Get next year off to a great start! Diane Fatora dfatora@comcast.net

Session 2

Treasurer 2 (continuation of Treasurer 1) – covers preparation and filing of Federal Form

990-EZ and Schedule A, including a check list of what is needed to prepare the forms. The

subject of sales taxes will also be reviewed. Rich Leeney richleeneypta@msn.com

Organizing a School Fair from A-Z - Tips, tricks and timelines. How to make it as much fun

for the School Fair Chair and all the volunteers as it is for the kids! Cheri Weismuller cw@weismullerpc.com

Parliamentary Procedures – What Everyone Should Know - We’ll review how to nominate

and how to make a motion, and then amend it. Something confusing in meetings? Use these

motions: Parliamentary inquiry, Point of Information, and Division of the Assembly. Find out

when to Lay on the Table, Refer to Committee, Withdraw a Motion, and Call for a Ballot Vote.

Something out of whack? Try out Point of Order, Previous Question, Extend or Limit Debate,

and Recess. If there is time left, we’ll work on Amend Something Previously Adopted and

Suspending the Standing Rules and any other motions you select. Let’s find out what can be

done! Vicky Fransham, vickyfransham@comcast.net,

Newsletter & Communications – Would you like to learn how to keep your membership

informed about what PTA (local, council, area and state) is doing? Come to this workshop and

discover how to create and publish an e-newsletter as well as subscribe users. In the process,

your membership numbers will increase! Tamara Zaman newspub@ccccpta.org

Profession: Parent – The job of parent is a huge responsibility. Whether you are just starting

out with a toddler or are negotiating the teen years, this workshop will review the tools of the

trade that parents need to help their children reach their full adult potential. Setting clear

expectations and limits, positive reinforcement, and natural or logical consequences are some of

the tools we can use to shape children’s behavior and teach self-discipline. This is on the job

training. Lisa Holbrook lisaholbrook60@comcast.net

Parent Programs – Learn about Programs offered by Texas PTA that are free of charge. Come

network with other Program Chairs and join our roundtable discussion on Parent Programs.

Lisa Boulais 2ndvpprograms@ccccpta.org

Website Do’s and Don’ts – Come join a roundtable discussion about what is suggested to post

and NOT to post on your Local website. Guidelines about business advertising and rules about

links to external websites, as per National PTA, will be presented. Pam Moore

3rdvpcommunications@ccccpta.org

Environmental- Beautification, energy and environmental protection – the environment affects

our mental and physical well-being. Learn and share with others about developing programs and

projects that will enhance the beauty of the school and community, and encourage environmental

education for students and the general public. Darlene Selmarten selmarten@sbcglobal.net

Bylaws and Standing Rules – Texas PTA has changed the way we submit bylaws and standing

rules changes. Learn how to submit them quickly and correctly. Svetlana Hanson

tmttravel@ccccpta.org

Elementary Volunteers- How to get & keep them – None of your friends are home anymore

when you call for help with the next PTA project. Wonder why? It’s time to get some new

helpers! Come learn from an elementary volunteer coordinator the do’s and don’ts of recruiting

great and loyal volunteers. Misty Harden mmharden97@yahoo.com

PTA Board Basics – The basics of what is expected of being on a PTA board. We’ll discuss

how to act as a board member, Plan of Work, financial responsibilities, how to give and review

reports, and other duties and responsibilities. Chris Reeder misschris57@comcast.net