Post on 12-Apr-2017
BUYING IN BULKVILLAGE OF SILVERTON Multi-Jurisdictional Paving Program
SILVERTON, OHIO
BUYING IN BULK | OTEC 2015
BUYING IN BULK | OTEC 2015
COMMUNITIES
POPULATION SQUARE MILESAmberley Village 3,585 3.50 Deer Park 5,736 0.87Silverton 4,788 1.10
2013-20153 GENERATIONS OF PROJECTS
1 Bid Package2 Separate Contracts
Projects: South Ave (Silverton),Redmont Ave (Deer Park)
1 Bid Package1 Contract
Projects: Stewart Rd (Silverton),Various Streets (Amberly Village)
2 Separate Bid Packages2 Separate Contracts
Projects: Diehl Ave (Silverton),Dalton Ave (Deer Park)
1ST GENERATION
2ND GENERATION
3RD GENERATION
2013 2014 2015
BUYING IN BULK | OTEC 2015
DIEHL AVE. FUNDING
DALTON AVE. FUNDING
Local LocalOPWC OPWCGCWW CDBG
GCWW
1ST GENERATION PROJECT DESCRIPTION
BUYING IN BULK | OTEC 2015
ADVANTAGES DISADVANTAGESBids are timed together Contractor not guaranteed
both projectsEach community can award to their preferred bidder
Two separate contracts
Potential for two separate contractors
2 Separate Bid Packages, 2 Separate ContractsProjects: Diehl Ave (Silverton), Dalton Ave (Deer Park)
1ST GENERATION
ADVANTAGES & DISADVANTAGES
BUYING IN BULK | OTEC 2015
Fred A. Nemann Co. lowest bidder for Diehl Avenue, Village of SilvertonRack & Ballauer Excavating Company lowest bidder for Dalton Avenue, City of Deer Park. R&B did not complete MBE paperwork required for CDBG funding and was considered a non-responsive bidder. Next low Bidder, Fred A. Nemann Co. was awarded the contract
1ST GENERATION OUTCOME
BUYING IN BULK | OTEC 2015
1ST GENERATION OUTCOME
BUYING IN BULK | OTEC 2015
1ST GENERATION OUTCOME
BUYING IN BULK | OTEC 2015
•Funding requirements that differ between communities can complicate selection process•Multiple contractors and multiple contracts do not streamline construction administration•Single contractor may not have resources to complete both projects within schedule
1ST GENERATION LESSONS LEARNED
BUYING IN BULK | OTEC 2015
2ND GENERATION PROJECT DESCRIPTION
SOUTH AVE. FUNDING
REDMONT AVE. FUNDING
Local LocalOPWC OPWCCDBG GCWWGCWW
BUYING IN BULK | OTEC 2015
ADVANTAGES DISADVANTAGESBids are combined Single contractor may not be
the lowest bidder for a community
Contractor will be awarded both projects
Two separate contracts
Lower bid pricing Unbalanced bidding potentialSize of project may limit the no. of bidders
1 Bid Package, 2 Separate ContractsProjects: South Ave (Silverton), Redmont Ave (Deer
Park)
2ND GENERATION
ADVANTAGES & DISADVANTAGES
BUYING IN BULK | OTEC 2015
Howell Contractors, Inc. was overall lowest and responsive bidder.Howell Contractors, Inc. lowest bidder for roadway work, NOT lowest bids for the GCWW work.Contractor did not have the resources to complete both projects within the contract terms.Silverton Contract closed out September 2015.Deer Park Contract still not closed out.
2ND GENERATION OUTCOME
BUYING IN BULK | OTEC 2015
2ND GENERATION OUTCOME
BUYING IN BULK | OTEC 2015
• Funding requirements that differ between communities can complicate selection process. Federal vs. State prevailing wages for specific aspects of project areas.• Single contractor may not have resources to complete both projects within schedule.• The addition of the watermain work brought in prime contractors that specialized in pipework more than general highway construction.
2ND GENERATION LESSONS LEARNED
BUYING IN BULK | OTEC 2015
STEWART ROAD FUNDING
AMBERLEY VILLAGE FUNDING
Local via TIF funds
Local
3RD GENERATION PROJECT DESCRIPTION
BUYING IN BULK | OTEC 2015
ADVANTAGES DISADVANTAGESBids are combined into one project Single contractor may not be the lowest
bidder for a communityContractor will be awarded a single project for all work
Unbalanced bidding potential
One contractor streamlines construction administration
Size of project may limit no. of bidders
Non-contracting community not in full controlContracting agency takes on risk of entire contractCombining multiple jurisdiction’s standards into one project
1 Bid Package, 1 ContractProjects: Stewart Road (Silverton), Various Streets
(Amberley Village)
3RD GENERATION
ADVANTAGES & DISADVANTAGES
BUYING IN BULK | OTEC 2015
John R. Jurgenson was overall lowest and responsive bidder.Contract closed out October 2015.
3RD GENERATION OUTCOME
BUYING IN BULK | OTEC 2015
3RD GENERATION OUTCOME
BUYING IN BULK | OTEC 2015
448 SURFACE COURSE PRICING2013 $142/cy (300 CY
Qty)2014 $150/cy (500 CY
Qty)2015 $150/cy (1,500 CY
Qty)
3RD GENERATION
ADVANTAGES & DISADVANTAGES
BUYING IN BULK | OTEC 2015
3RD GENERATION LESSONS LEARNED
• Funding requirements that are similar allow for quicker, simplified payments to the contractor.• JRJ resources to complete paving work quickly was noted and appreciated by the communities• The project size and scope limited the # of bidders and may have contributed to 2015 pavement pricing to match 2014 pricing. • Difficult to show a substantial cost savings to the public. Cost savings were minor, i.e. advertising, printing, construction administrative streamlining.• If funding comes from variety of sources, centralizing payment process may be best practice.
BUYING IN BULK | OTEC 2015
4TH GENERATION?
ANY QUESTIONS?For FREE access to our Multi-Jurisdictional Pavement Documents, go to:www.kleingers.com/bulk
BUYING IN BULK | OTEC 2015