Post on 20-Mar-2020
SomerStatCapital Projects
Director of Capital Projects Management, Gerald Boyle
November 5th, 2008
Capital Projects SomerStat – 30th Meeting
1. Trum Field House: Schedule
ProjectedExtendedDelayedCompleted
LegendRemaining Steps:• Review & finalize letter to JBM• Turf Restoration• Final Completion
Trum Field House Construction11/4/2008 2007 2008
May June July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June July Aug Sep Oct Nov DecMobilization Projected
ActualDemolition and Abatement Projected
ActualReplace Retaining Wall Projected
ActualInstall Wheelchair Ramp & Stairs Projected
ActualConstruct Field House Projected
ActualSidew alks & Grading Projected
ActualSet & Tie-in New Transformer Projected
ActualSidew alk / Street Area Projected
ActualTurf Restoration Projected
ActualSubstantial Completion Projected
ActualPunch List Projected
ActualFinal Completion Projected
Actual
2. Trum Field House: Budget
Trum Field Project Budget vs. Actual as of 9/30/2008
ORG 3997-BOND Budget
YTD total Expenses and
Encumbrances
Funds Available to
CommitTotal 2,775,000.00$ 2,745,861.00$ 29,139.00$
ORG 3882-BONDTotal 103,894.00$ 83,461.19$ 20,432.81$
STATE GRANTTotal 250,000.00$ 250,000.00$ (0.00)$
CDBG04 and CDBG08Total 142,412.00$ 132,412$ 10,000.00$
ORG 1505-DONATIONSTotal 125,000$ 125,000.00$ -$
Grand Total 3,396,306.00 3,336,734.19$ 59,571.81$
3. Trum Field House: Budget
Completed Since Last SomerStat???Outstanding Issues• Change order #7 ($25,558) for irrigation and sod repairs, railing
testing, other repairs – still pending• PT Kelly back charge – CPMD to meet w/ Law and DPW• NSTAR back charge (re: delay in moving transformer) ~$9,000
Next Steps
1) Sod restoration (areas around 3rd base and center field) – underway now
2) Start legal process – expert’s contract in place, report expected by early Dec.
1. Total Budget = $3,396,306
2. Total Expenditures to Date = $3,262,785
3. Total Encumbrances Still Open = $73,949
4. Amount Available to Encumber = $59,572
4. Dr. Argenziano School at Lincoln Park: Budget
2% Loan• All immediately
required documentation has been submitted.
• A number of housekeeping items must still be submitted from our office (not delaying the loan.)
Balance remaining as of 11/03/08 = $1,235,273
Org/Account Account Name Argenziano School
OrgNumber 1194
Date Prepared November 4, 2008
Account Acct. Amended Budget #3 Encumbered Balance
Revenue
Other Finan. Sources - Bond 49995 35,728,596.00 34,493,323.25 1,235,272.75
ExpenseSalaries 51110 450,000.00 327,213.00 122,787.00
Advertising 53060 5,000.00 1,299.18 3,700.82
Engineering/Architectural Serv. 53100 Basic Design Services 3,308,107.00 3,308,107.00 0.00 Contingency - Arch./Eng. Services 441,893.00 432,853.17 9,039.83 Independent Testing Services 120,000.00 105,000.00 15,000.00 Commissioning 100,000.00 54,570.00 45,430.00
Administrative Costs - Ceremonial 53115 1,050.00 1,050.00 0.00Details - Police 53140 3,500.00 2,812.00 688.00Details - Fire 53142 16,500.00 13,862.50 2,637.50Postage 53420 3,000.00 804.44 2,195.56
Demolition 53850 1,470,975.00 1,470,975.00 0.00Contingency - Demolition 500,000.00 48,476.52 451,523.48
Printing & Stationary 54210 37,000.00 1,103.49 35,896.51Library Books 54240 100,000.00 99,999.62 0.38Insurance 57400 40,000.00 27,045.00 12,955.00Legal Recording Fees 57810 150.00 0.00 150.00
Furnishings 58073 840,000.00 672,971.06 167,028.94Moving Expenses 58351 100,000.00 66,657.00 33,343.00Office Equipment 58510 320,000.00 275,561.80 44,438.20Telecommunications Equipment 58515 60,000.00 55,775.55 4,224.45Computer Equipment 58560 580,000.00 519,224.49 60,775.51
Building Reconstruction 58745 26,247,000.00 26,247,000.00 0.00Contingency - Building Reconstruction 834,421.00 745,155.37 89,265.63Construction - Utilities 58746 150,000.00 15,807.06 134,192.94
Expense Total 35,728,596.00 34,493,323.25 1,235,272.75
Contingency line items• ~$549,830 of budgeted contingencies remaining• New balance reflects change order #10
5. Dr. Argenziano School at Lincoln Park: Budget (2)
Org/Account Account Name Argenziano School
OrgNumber 1194
Date Prepared November 4, 2008
Account Acct. Amended Budget #3 Encumbered Balance
Revenue
Other Finan. Sources - Bond 49995 35,728,596.00 34,493,323.25 1,235,272.75
CONTINGENCIESContingency - Building Reconstruction 834,421.00 745,155.37 89,265.63Contingency - Arch./Eng. Services 441,893.00 432,853.17 9,039.83Contingency - Demolition 500,000.00 48,476.52 451,523.48
1,776,314.00 1,226,485.06 549,828.94
Change Order #10 – J&J – approved pending additional info on few items
6. Dr. Argenziano School at Lincoln Park: Budget (3)
PCO Date Description Date Submitted Approved Status
5/7/2008 Pow er and data changes 12/15/06 $9,197.87 $9,197.87 Price acceptable3/11/2008 Water heater vent revision 5/10/07 $2,432.48 $2,432.48 Price acceptable6/12/2008 Card access changes at
entry door10/11/07 $1,440.36 $1,440.36 Price acceptable
8/28/2008 Move sprinkler heads for smart boards
$588.94 $588.94 Price acceptable
8/14/2008 Bollards at turnaround $57,842.71 $57,842.71 Price acceptable4/26/2008 Revise AHU sequence of
operation4/04/08 $25,209.86 $25,209.86 Approved
9/22/2008 Elevator Maintenance Credit (168.43*8)
($1,347.44) ($1,347.44) Approved
5/14/2008 Gas pipe shroud $1,368.38 $1,368.38 Pricing acceptedTotal for CO #10 $96,733.16
Other Proposed Change Orders – awaiting pricing or approvals7. Dr. Argenziano School at Lincoln Park: Budget (4)
PCO Date Description Date Submitted Outstanding Approved Status4/26/2008 Duct smoke detectors - HVAC $4,665.81 $4,665.81 Returned for revisions - expected
Tuesday 9/9; not received yet2/1/2008 Changes at bike rack $2,366.01 $2,366.01 J&J to justify
8/13/2007 Tectum Panels $16,195.01 $0.00 Rejected9/26/2008 Credit for casework veneer ($15,000.00) ($15,000.00) City to Approve
10/5/2007 Fire alarm pull stations $2,728.41 $2,728.41 SMMA to propose costs
10/5/2007 Transoms $30,099.03 $0.00 Rejected2/11/2008 Electrical changes from SKE - 5 $8,240.60 $0.00 void3/11/2008 Credit for deleted exterior door hardware ($1,403.00) ($1,403.00) Returned for revisions - SMMA to
determine costs9/19/2008 Smoke dampers $16,762.21 $16,762.21 Rejected2/18/2008 Mag holder for door A125 $4,177.41 $4,177.41 Returned for revisions - J&J to
updateStainless steel column covers Waiting on pricing - work not
complete9/25/2008 Additional area drains at playing fields 4/07/08 $25,235.41 $25,235.41 SMMA to review with City
6/12/2008 Replace missing irrigation controller $2,310.98 $2,310.98 Never Submitted - will reject7/1/2008 Irrigation repairs $7,266.58 $7,266.58 SMMA to review
9/22/2008 Punchlist credits 6/12/08 ($714.15) ($714.15) SMMA to reviewShotclock and scoreboard switch J&J to provide pricing
9/25/2008 Locate, repipe and install drain in field (original missing)
$7,136.30 $7,136.30 SMMA to review with City
TOTALS $1,232,747.94 $55,531.97 $723,938.71
Proposed Change Order Log
8. Dr. Argenziano School at Lincoln Park: Schedule
ProjectedExtendedDelayedCompleted
Legend
Argenziano School ConstructionAug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov
Sitew ork, including ballf ield ProjectedActual
Furnishings & Equipment Delivery & Install ProjectedActual
Substantial Completion ProjectedActual
Punch list ProjectedActual
Final Completion ProjectedActual
20082007
on hold
9. Dr. Argenziano School at Lincoln Park: Still To Do
OUTSTANDING ISSUES
• Playground signage – GB drafted and submitted language to principal for review• Granite anti-skateboard protection – CPMD soliciting three quotes for additional measures –
low quote to Santini for $5,700• Fence behind school – Law is working to get a permanent easement (AT negotiat’g w/ MBTA)• Graffiti – see three options on separate slide• Bollards at entrance – decorative sleeves due end of November• Casework credit – J&J proposes $12K worth of work and $15K credit• HVAC comprehensive plan and warranty extension for systems – ongoing• HVAC – Trane, Honeywell, Snowden – ongoing punch list work • Ornamental fence at Washington Street - CPMD reviewing low quote by Santini of $6,300• Elevator – City has taken over maintenance• J&J back charge spreadsheet - $50K ongoing with SMMA• Final Completion of J&J contract by December 31• Final MSBA reimbursement request of $1,021,427 can be made after Final Completion
10. Dr. Argenziano School at Lincoln Park: Graffiti Removal (1)
• Least expensive option: chain link fence w/ ivy.• Pros and cons of each option?
Option Description Linear feet Item Quantity Unit price Total
Arborvitae
Plants 3' on center 2701 arborvitae planted every 3' 90 $250.00 $22,500.00
Trellis w/ivy 270 8' x 8' trellis installed 40 $1,500.00 $60,000.00270 Boston ivy 270 $20.00 $5,400.00
$65,400.00
Chain link fence w/ivy 2708' chain link with Type A fabric 270 $28.00 $7,560.00
270 Boston ivy 270 $20.00 $5,400.00$12,960.00
Argenziano School Rear Wall Options for Graffiti
11. Dr. Argenziano School at Lincoln Park: Graffiti Removal (2)
Arborvitae Option:would be planted against building wall and grow upward
14. Dr. Argenziano School at Lincoln Park: Grant Project
Massachusetts Technology Collaborative (MTC) Grants• for PV array to be mounted on roof of school• $200K total for design and installation
Status• Draft MA-CHPS scorecard under review • Have started initial design phase (see schedule next slide)
Cost• Design = $85K ($50 from grant, $35 from City)• Installation = $150K (from grant)• Process for receiving grant funds:
• MTC shall reimburse City in same FY as work performed• CPMD to set up grant account
• MTC requires grant funds be expended by end of FY09• Future savings = $2,000/year
15. Dr. Argenziano School at Lincoln Park: Grant Project (2)Design Phase Schedule
Dr. Albert Argenziano School
Task/Milestone Due Date Responsible Party Deliverables to MTC
Project Kick Off Meeting (Supply date) City of Somerville and SMMA
None
MA-CHPS Materials Submission to MTC
11/21/08 SMMA and City of Somerville
All supporting documentation for MA-CHPS certification – goes to MTC.
If the MTC reviewers report back on the MA-CHPS submission with a score of 30 points or greater, then the project moves on to renewable energy system design. If the score is less than 30, then the project stops here.
MTC review may take 4-6 weeks.
None
PV System Design (Initial) 2/1/09 SMMA and PV Design Consultant
Schematic drawings of the proposed system
PV System Design (Complete) 3/1/09 SMMA and PV Design Consultant
Bid documents of System including specifications and drawings
Bids due 4/1/09
PV System Commissioning (Final)
6/30/09 SMMA and PV Design Consultant
A complete Cx report on the PV system.
16. Capital Needs Assessments
UPCOMING MILESTONE TO BE MET
Contractor to submit revised assessments for Main Library and West Branch Library
BUILDINGS
City Hall, Engine 7, Main Library, West Branch Library
CONTRACT
Contractor: HMFH
Budget: $16,250
MAJOR MILESTONES MET
1) Updated drafts received for City Hall & Engine 7
2) Engine 7 identifies $221K , exclusive of back wall and full ADA study
3) City Hall identifies $875K for repairs
17. Capuano Soccer Field: Budget and Next Steps
BUDGETCapuano Bond……...$689,711City Capital Plan….…$159,134 TOTAL……………….$848,845
Proposed Change Orders• Amount of $32,490
Status• Substantial completion reached• Ribbon cutting was September 24th
• Punch list and final completion delayed – expecting update from general contractor
Next Steps• Contractor to continue work on punch list• Change order to be processed
18. Capuano Soccer Field: Proposed Change Order
RFP # RFP Date Description Submitted/EstimateOutstanding Approved Add'l Time Status
01 Temp irrigation service to Community Gardens Pending02 Irrigation design changes to address unforeseen
conditions$8,500.00 Price Acceptable
03 Provide poles and netting for Franklin St. abutter $3,990.00 Price Acceptable04 Additional curbing and wider ramps at SW corner Pending05 Added curbing for ramp code compliance Pending06 Offsite disposal of additional excess fill $16,700.00 Price Acceptable07 Replace two treees at N walkway Pending08 Additional chain link sections per SW curb
changesPending
09 Replace two trees at SW corner $3,300.00
TOTALS $32,490.00 $0.00 $0.00
Capuano Field Change Order Proposal Log
19. Capuano Soccer Field: Schedule
Final Completion and Punch List work will continue through November 2008
Capuano Field Turf Schedule March April May June July August September October November10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 1 8 15 22 29 6 13 20 27 3 10 17 24
Item
HMFH contract approvedKick off meetingDesign developmentDesign review90% contract documentsCommunity meetingBid Advertised (2 weeks)Pre-Bid meeting (5/13)Bids due - 2 weeks (5/22)Bid review and recommendationContracts executedPre-Construction Meeting (June 5)Mobilization and submittalsSite work (commence June 16)Masonry/Paving/FencingIrrigation/LandscapingSynthetic Turf InstallationSubstantial completionFinal completion (incl. punch list)Ribbon cutting
20. Buena Vista Garage: Budget and Status
$ BUDGET $City Budget $150,000Supplemental $ 30,000
TOTAL: $180,000
STATUS
1) Initial contract complete pending submission of warranty documentation.
2) Additional leaking from sidewalk area.
3) Engineer investigated leaking area. $50,000 to address additional leaking.
21. Additional ProjectsCity Sign Work Group
Participate in planning to install unifrom signage across the City. Work with vendor on signs for CPMD projects.
Eric Friedman Jerry Boyle Debbie Mitrano
Participate in ESCS Task Force Manage Maguire Group contractManage process of cleaning/removing items from buildingManage selective demolition process and contractorAssist in putting together costs to do code upgrades
Central Hill Park (ON HOLD)
Debbie responsible for communication and coordination among all city departments. CPMD assisted w/ phasing review.
Debbie Mitrano
Review existing documentsAwaiting appropriation of $150K budget.
Conway Park Retaining Wall
Jerry Boyle
ESCS Jerry Boyle
22. Contracts Due to Expire
COMMODITY VENDOR NAMECONTRACT # BID NO START DATE END DATE DEPARTMENT
VENDOR # MAX VALUE NOTES
DESIGN SERVICES SYMMES MAINI & MC03-025 DPW 3/18/2002 12/31/2008 DPW COMMISS 28956 $3,824,350 AS OF 7/6/06 AMEND
TRUMFIELD RENOVATIONS J.B.M. GENERAL CO 07-117 07-47CD 4/23/2007 9/25/2008 SPCD 10/9/08-2 18386 $2,898,492 TRUM; C.O.#1-$375,
SOLID YARD WASTE & RECYCL LANGTON & DOUGLA05-010R1 EXEMPT 1/1/2008 12/31/2008 DPW 19921 $2,000,000 bid released 10/15
STREET RECONSTRUCTION PRO D & R GENERAL CON08-025 08-15 10/01/2007 9/30/2008 DPW 12435 $911,816 renewed until 10/31/09
DELTA DENTAL PLAN SERVICE DELTA DENTAL PLAN08-071 CITY/EXEM0/01/2007 9/30/2008 TREASURY/PER 12912 $820,000 no new contract in system, waiting for proposal
DEV.OF A MUN.COMPREHENSIV HMFH ARCHITECTS, 07-066R2 RENEWAL 1/1/2008 12/31/2008 DPW 17730 $750,250
Contracts ending 9/08 thru 12/08
• Contracts highlighted involve CPMD
• Extend J.B.M. contract through 12/31/08 or later?