By Harkesh Chahal21st September 2011

GTVTS HDR teaching

AimsStudy leave

Examination leave

What to use study leave for

Study leaveIs intended to allow trainees to address areas

of professional development relevant to their chosen career that will enhance the learning and experience from their training programme

Is ‘courses or other learning activities to achieve the GP curriculum competencies required for CCT’

Study leaveExcludes professional development focussed

on post CCT work such as GPwSI status in a specialty or completing other qualifications commenced before starting the GP training programme

The focus of study leave should be addressing learning needs rather than the acquisition of qualifications e.g. family planning skills would be appropriate but not necessarily via the DFSRH route

Study leaveWhere officially organised and suitable day

release courses are available in the East Midlands, approval will not normally be given for attending courses outside the Region unless special circumstances exist

Retrospective applications will not be considered

Study leaveFunding is £500 per 12 month contract

Therefore £325 left for those who went to Eastwood

30 days available per 12 month contract20 days taken up by HDR teachingTherefore 10 days left

Unused study leave cannot normally be carried over to a subsequent placement

Study leaveStudy leave time is defined within contractual

arrangements with the employerStudy leave funding is provided by the

deanery through the programme

The two should be considered separately and on occasions ‘non-funded’ study leave may be grantedLeave available but no fundsDay before exam

GPSTR and Educational Supervisor identify learning needs and record in PDP on e-portfolio

GPSTR identifies course which should fulfil that need

GPSTR completes study leave form and submits to Office for approval along with course details and a copy of PDP (at least 6 weeks in advance)

Leave approved and signed by PD

GPSTR receives notification of approval by email along with relevant reimbursement forms

GPSTR will receive expenses after the course from East Midlands Deanery

Signatures requiredClinical Supervisor or GP Trainer:

Where: Study leave form Why: they agree this episode of study leave is

appropriate for you

Rota co-ordinator (for hospital posts): Where: Study leave form Why: your absence has been recorded and approval is

given for your absence

Educational Supervisor: Where: PDP Why: PDP has been reviewed and this episode of

study leave contributes to an identified objective

.

Successful applicationYou will receive confirmation from the Office

together with an expenses claim formAll receipts or proof of payment and

attendance must be attached to your claim form and forwarded to the Office

All payments will be made by cheque or BACSA record of your study leave should be made

in your e-portfolio Prompt payment of expenses may not be

possible unless claims are received within 4 weeks of attending the course

Unsuccessful applicationYou may appeal to Head of North West

Academy (Dr Kevin Hill) to review the decision

Appeal should be made within 5 working days of the receipt of the refusal to ensure that due process can still take place as regards leave planning

Examination LeaveExamination fees are not reimbursableExamination leave will normally only be granted

when an examination is taken as a natural culmination of an approved course of study or a stage of GP Training

Examination leave will be approved with pay and expenses for the first two attempts at any one part of an examination. Salary, travelling expenses to the examination centre and subsistence may be paid but not examination fees

Private study will not be covered by study leave except for one day prior to an examination

Category 1 study leaveMandatory

CPR (Basic Life support & AED, or ILS) Child protection level 3

Category 2 study leaveCore

CSA preparation (basic deanery courses for all) Family planning (provided within deanery-we

have to find provider-recommended to do in 2nd year)

Developmental paediatrics (3 days – 3rd year)End of life care (2 days – 3rd year)Leadership development framework

Category 3 study leaveRelevant pre-CCT

CSA additional course e.g. Deanery, RCGP or other after first fail

AKT preparation (only after first fail) Cervical cytology – Deanery online theory

module only

Category 4 study leaveRelevant post-CCT

Minor surgery trainingCervical cytology ALS/ATLS

What to do?Anything you’re interested in

RCGP courses Statistics & Critical Reading - £80 ENT for the GP curriculum - £165 Dermatology in Primary Care - £180

RCGP Annual Conference

Key pointsUse it or lose it

Get forms in early (at least 6 weeks in advance)

Referenceswww.derbygpvts.co.uk

Study leave update - July 2011 (September 2011)

Study Leave Application ProcessStudy Leave Application FormStudy Leave Flow ChartStudy Leave Guidelines