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Buying made easy – A webinar series from OpusCapita5 Steps for Taking Control of Your Procurement Processes

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Agenda

• Introductions• 5 Steps

– Performing an internal audit – Prioritization of your spend categories – e-Purchasing solutions and guided

buying– A ‘no-PO, no-Pay’ policy– Engaging with your suppliers to

provide you with e-catalogs and e-invoicing

• Closing remarks

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Rowan Lemley (host)

Our panel of experts

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Kati MyllyniemiManaging Consultant

Martin CasserdahlHead of Consulting & Training

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OpusCapita by the numbers

Company:

• Founded 1984

• Over 2100 employees

• Revenue €257 million (2015)

Buyer-Supplier Ecosystem:

• 8 000 customers in over 100 countries

• ~100 000 suppliers

• 600 million transactions annually, 200 million processed purely electronically

• 40 million different products bought and sold

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Helping organizations sell, buy and pay more effectively

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5 Steps for Taking Control of Your Procurement Processes

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Step 1: Performing an internal audit 

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The audit

• To ensure your procurement supports your business

• To manage by data not by gut feeling

Why do this?

• Spend Categories• Spend Analyses

based on invoice data

How to start? • Make management

decisions based on facts and figures

What is the value?

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Step 2: Prioritization of your spend categories

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Prioritization of Spend categories

• Focus• Get effect• Change

management

Why prioritize?

• Spend• Transactions• Relevance

How to start? • Compliance savings

• Relevant for end user

• Easy to do it right

What’s the value?

Avoid: Empty System and non-suitable call-off methods

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Step 3: Guiding buying with eProcurement solutions

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Guiding buying behavior

• Realize the value of negotiated contracts

Why do this?

• Make it easy to use

• Automate what can be automated

How to start? • On-contract

spend• Streamlining

processes

What is the value?

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Step 4: No-PO, No-Pay

NO PONO PAY

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No PO no Pay Policy

• Supplier collaboration

• Support Change

Why a policy?

• Select categories• Ensure Buying

channels• Supplier relation

How to start? • Change

happening• Supplier

collaboration• Easy to do it right

What’s the value?

Avoid: Putting all the effort on the Supplier

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Step 5: Improve Supplier Engagement

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The value behind better supplier engagement

•Continuous improvement of the Procurement process

•Find and realize the hidden savings from your processes

Why do this?

•Define expectations for both parties

•Articulate what you need from them (content)

How to start? •To engage your users to

the contract suppliers•Realize savings in future while showing commitment to your operational procurement

What is the value?

•Not to lose savings that you have Sourced & Contracted

What to avoid?

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Closing Remarks

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Closing Remarks

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Kati MyllyniemiManaging Consultant

Martin CasserdahlHead of Consulting & Training

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Thank YouSee you at the next ‘Buying made easy’ – webinar on eProcurementTopic: 5 ways data analytics adds value to Procurement (November 10)

Rowan Lemley