Budget Monitoring System(BMS)

Budget Division

Financial and Management Service

Budget Monitoring System (BMS)

- ABM- SARO- Sub-ARO - ObR

Source Documents:

SAOB, QFRO, RAOs, Detailed Breakdown, etc...

OutputInput

ABM - Agency Budget MatrixSARO - Special Allotment Release OrderSub-ARO - Sub-Allotment Release OrderObR - Obligation Request

SAOB - Statement of Allotments, Obligations and BalancesQFRO - Quarterly Financial Report of OperationsRAO - Registry of Allotments and Obligations

BMS

Budget Monitoring System

Developed using Microsoft Access. It runs on computers with Microsoft Office 2003/2007/2010 installed.

Main objective of this system is to help the person-in-charge in the region, division and secondary school with financial staff.

To keep and maintain electronic-data on a yearly basis pertaining to allotments received and obligation requests issued

To generate an accurate and timely budget accountability reports

To monitor real-time balances of allotments by program/project/activity

To segregate/organize allotment by source

And by using the earmarking module, it can be a tool to monitor the status of utilization of a particular program or activity

• Program/Project/Activity (PPA) and Allotment Releases

• Registry of Allotments and Obligations

• Earmarking

Budget Monitoring System

Data Entry Modules:

• Statement of Allotments, Obligations and Balances (BAR 4)– By Allotment Class, By Program/Project/Activity– By Object of Expenditure, By Program/Project/Activity

• Quarterly Financial Report of Operation (BAR 2)– By Allotment Class, By Program/Project/Activity (per quarter)– By Object of Expenditure, By Program/Project/Activity (cumulative)

• Detailed Breakdown of Expenditures– By Object of Expenditure, By Program/Project/Activity (cumulative)

Other Reports:• RAOPS, RAOMO, RAOCO, RAOFE, RLIP• Earmarking Reports• List of SARO/ABM/SUB-ARO• Utilization by SARO/ABM/SUB-ARO

Budget Monitoring System

Reports:

Consolidate Reports

– Region Level• Secondary Schools with Financial Staff, Division Proper

and Region Proper

– Division Level• Secondary Schools with Financial Staff and Division Proper

Reports:Statement of Allotments, Obligations and Balances (BAR 4)

By Allotment Class, By Program/Project/ActivityBy Object of Expenditure, By Program/Project/Activity

Quarterly Financial Report of Operation (BAR 2)By Allotment Class, By Program/Project/Activity (per quarter)

Budget Monitoring System

Consolidation Module:

Budget Monitoring System (BMS)

Regional Office

Region

IU-Sec School 1

IU-Sec School 2

Division Office 1

Division Office 2

Consolidation Module

IU-Sec School 3

Budget Monitoring System (BMS)

Division

IU-Sec School 1

IU-Sec School 2

Division Office

Consolidation Module

IU-Sec School 3

Main Interface

Budget Monitoring System

Data Entry

Program/Project/Activity (PPA) and Allotment Releases

Registry of Allotments and Obligations

Data Entry

Data Entry for Earmarking

Budget Monitoring System

Click and Print

Budget Monitoring System

Budget Monitoring System

Budget Monitoring System

Budget Monitoring System

Program/ Project/ Activity(Structure)

A. PROGRAMS

I. General Administration and Support

II. Support to Operations

III. Operations

B. PROJECT(s)

I. Locally-Funded Project(s)

II. Foreign-Assisted Project(s)

SPECIAL PURPOSE FUNDS (SPF)

Program/ Project/ Activity(Central & Region Proper)

A. PROGRAMSI. General Administration and Support

a. General Administration and Support Services

1. Central Office a. General Management and Supervision

1. General administrative services 2. Regional Offices a. General Management and Supervision

14. Region XISample:A.I.a.1.a.1 - General administrative servicesA.I.a.2.a.14 - Regional Office Proper

Program/ Project/ Activity(Region)

A. PROGRAMSI. General Administration and Support

a. General Administration and Support Services 2. Regional Offices a. General Management and Supervision

1. NCR 9. Region VI2. Region I 10. Region VII3. CAR 11. Region VIII4. Region II 12. Region IX5. Region III 13. Region X

6. Region IV-A 14. Region XI7. Region IV-B 15. Region XII8. Region V 16. Region XIII

Program/ Project/ Activity(Regionwide Lump-sums)

A. PROGRAMS

III. Operations

e. Regional Operations

14. Region XI

a. Lump-sum Expenditures

1. Hardship Pay2. Repair and Maintenance of School Buildings

a. Elementary Education

b. Secondary Education

3. Cash Allowance

a. Elementary Education

b. Secondary Education

4. Lump-sums for ERFs, MT Position, Reclassification

Sample:

A.III.e.14.a.2.b - Repair & Maint. of School Bldgs. – Secondary Education

Program/ Project/ Activity(Division Offices)

A. PROGRAMSIII. Operations

e. Regional Operations 14. Region XI a. Lump-sum Expenditures

b. Division Offices1. Division of Compostela Valley2. Division of Davao del Norte3. Division of Davao del Sur4. Division of Davao Oriental5. Division of Davao City6. Division of Digos City

Program/ Project/ Activity(Division Offices)

A. PROGRAMSIII. Operations

e. Regional Operations 14. Region XI a. Lump-sum Expenditures

b. Division Offices7. Division of Panabo City8. Division of Tagum City9. Division of Island Garden City

of Samal10. Division of Mati City

Program/ Project/ Activity(Division and Secondary School)

A. PROGRAMSIII. Operations

e. Regional Operations 14. Region XI a. Lump-sum Expenditures

b. Division Offices 1. Division of Compostela Valley a. Elementary Education

b. Secondary Education10. Compostela NHS

PPA Number DescriptionA.III.e.14.b.1.a - Elementary Education A.III.e.14.b.1.b - Secondary EducationA.III.e.14.b.1.b.10 - Compostela National High

School

Agency Budget Matrix (ABM)Region VIII (Sample)

P/A/P Code DESCRIPTIONA.III.e.11.b.1.c.9 Maripipi National Vocational School

Types of Allotment

• Regular

• Automatic

• Special Purpose Funds

• Continuing

Automatic Appropriations

• Retirement and Life Insurance Premiums (RLIP)• Grant Proceeds• Customs Duties and Taxes

Special Purpose Funds

• Miscellaneous Personnel Benefits Fund (MPBF)• Retirement Benefits Fund (Pension and Gratuity Fund)• Priority Development Assistance Fund (PDAF)• Calamity Fund• Contingent Fund• E-Government Fund• International Commitments Fund • Unprogrammed

PPA NO. DESCRIPTION

PDAF Priority Development Assistance Fund

PDAF SARO

PPA NO. DESCRIPTION

PGF Pension and Gratuity Fund

PGF SARO

MPBF SARO

PPA NO. DESCRIPTION

A.I.a.1.a.1-PS-3rdTranche NBC No. 530 – 3rd Tranche-Salary Adjustment

Regular

SARO

PPA NO. DESCRIPTION

A.III.e.17.g Support to Special Programs in Arts and in Sports

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