Post on 13-Dec-2015
Bringing Books on Bases to your Chapter
It’s easy to bring Books on Bases to your community. It is a
rewarding experience that requires dedication and some
advanced planning.
You will want to begin by asking yourself the following
question:
How can you reach the most military families and make the biggest impact?
Before you begin planning a Books on Basesevent make sure you have done the following: Completed your Books on Bases Training Gone over the Books on Bases Handbook
STEP ONE
Organize the details of your event.
Location Date Type of Event Number of kids How many volunteers do you need? Will you have expenses? Guest Reader
LOCATION
Possible locations for your event.
Installation Library or Military Impacted Library Installation School or Military Impacted School Military Fair or Community Fair Youth Center Child Development Centers Community Centers
DATE
When choosing a date for your event consider
Books on Bases Campaigns Installation or community events School events Military Organization events
Remember that your events need to be planned 5-6 weeks in advance!
TYPE OF EVENT
What type of event do you want to have?
Themed Events Holidays Special Occasions BOB Campaigns
Large or small events Open events or closed events Congressional Events
NUMBER OF KIDS
How many kids do you expect to attend?
Know your installation – past events How do you plan to advertise your event? Program Manager can help
VOLUNTEERS
How many volunteers will you need?
Chapter Volunteers BSF Members PTA / PTSA Volunteers Teens Military Family Services
Membership will be able to help you with volunteer recruitment.
EXPENSES
Will you have expenses?
Snacks or drinks Decorations Crafts MISC Supplies
You will need to be able to list out all your expected expenses with an approximate cost on your event declaration.All expenses must be approved by membership BEFORE you purchase anything
GUEST READER
Will you have a guest reader?
Important Figures in the Military community Teachers Blue Star Families staff and members Principals Authors
STEP TWO
EVENT DECLARATION FORM
Needs to be submitted 5-6 weeks in advance of
your event. Program Manager will review your form and
notify you if your event has been approved or
denied.
STEP THREE
BOOK & SUPPLY REQUEST FORM Needs to be submitted a minimum of 4 weeks
in advance of your event. Program Manager will review your form and
notify you of any changes made to your request. Program Manager will process your request. Will be notified when supplies have been
shipped
BOB IN A BOX
• Request appropriate items for events :− Books − Book plates (to be placed on the inside front cover of
every book distributed)− Bookmarkers− Pencils− T-shirts for Volunteers or giveaways− Books on Bases One Pagers− Blue Star Families One Pagers
• Special supplies for Campaigns
BOOKS
Books are divided into 4 age groups: 0-3, 4-7, 8-10, and 11-
13
Classroom Events – 25 HB Books for classroom library
School Events – 25 HB Books for school library
Library Events – 25 HB Books for the library
STEP FOUR
AFTER ACTION REPORT Needs to be turned in within 7 days after your event
You will need to provide a minimum of 3 pictures of your
event.
You will need to send the name and address / email
information for any guest readers
One week check in email from Program Manager
Post event email from Program Manager