Post on 23-Feb-2016
description
Bringing Books on Bases to
your Chapter
Janet McIntosh,Program Manager
Bringing Books on Bases to your Chapter
It’s easy to bring Books on Bases to your community. It is a rewarding experience that requires dedication and some advanced planning. You will want to begin by asking yourself the following question:
How can you reach the most military families and make the biggest impact?
Before you begin planning a Books on Basesevent make sure you have done the following: Completed your Books on Bases Training Gone over the Books on Bases Handbook
STEP ONEOrganize the details of your event.
Location Date Type of Event Number of kids How many volunteers do you need? Will you have expenses? Guest Reader
LOCATIONPossible locations for your event.
Installation Library or Military Impacted Library Installation School or Military Impacted School Military Fair or Community Fair Youth Center Child Development Centers Community Centers
DATEWhen choosing a date for your event
consider
Books on Bases Campaigns Installation or community events School events Military Organization events
Remember that your events need to be planned 5-6 weeks in advance!
TYPE OF EVENTWhat type of event do you want to
have?
Themed Events Holidays Special Occasions BOB Campaigns
Large or small events Open events or closed events Congressional Events
NUMBER OF KIDSHow many kids do you expect to
attend?
Know your installation – past events How do you plan to advertise your event? Program Manager can help
VOLUNTEERSHow many volunteers will you need?
Chapter Volunteers BSF Members PTA / PTSA Volunteers Teens Military Family Services
Membership will be able to help you with volunteer recruitment.
EXPENSESWill you have expenses?
Snacks or drinks Decorations Crafts MISC Supplies
You will need to be able to list out all your expected expenses with an approximate cost on your event declaration.All expenses must be approved by membership BEFORE you purchase anything
GUEST READERWill you have a guest reader?
Important Figures in the Military community Teachers Blue Star Families staff and members Principals Authors
STEP TWOEVENT DECLARATION FORM
Needs to be submitted 5-6 weeks in advance of your event.
Program Manager will review your form and notify you if your event has been approved or denied.
STEP THREEBOOK & SUPPLY REQUEST FORM
Needs to be submitted a minimum of 4 weeks in advance of your event.
Program Manager will review your form and notify you of any changes made to your request.
Program Manager will process your request. Will be notified when supplies have been
shipped
BOB IN A BOX• Request appropriate items for events :
− Books − Book plates (to be placed on the inside front cover of
every book distributed)− Bookmarkers− Pencils− T-shirts for Volunteers or giveaways− Books on Bases One Pagers− Blue Star Families One Pagers
• Special supplies for Campaigns
BOOKS Books are divided into 4 age groups: 0-3, 4-7, 8-10, and 11-
13 Classroom Events – 25 HB Books for classroom library School Events – 25 HB Books for school library Library Events – 25 HB Books for the library
STEP FOURAFTER ACTION REPORT
Needs to be turned in within 7 days after your event You will need to provide a minimum of 3 pictures of your
event. You will need to send the name and address / email
information for any guest readers One week check in email from Program Manager Post event email from Program Manager
Questions???Leftover Books – Up to the discretion of
the Program Manager.
You Are Ready for Books on Bases!
Contact me today about planning your next Books on Bases event!!
Janet McIntoshBooks on Bases Program Manager
books @ bluestarfam.org Home – 770-686-3356Cell – 757-897-3269
I am here to help make your event a SUCCESS!!