Breakfast After the Bell Grant Application WebinarCATRINA PETERS, MS, RD NEVADA DEPARTMENT OF AGRICULTURE, FOOD & NUTRITION DIVISIONAUGUST 2015

What Are We Covering Today?

How to use the web based grant application system Step by Step instructions

Housekeeping: Webinar is being recorded and will be posted to our youtube channel We will answer questions at the end After the webinar, use log ins will be distributed The manual on how to use the grant application website will be

distributed with the user logins

Nevada’s Breakfast After the Bell Grant Application

Who Can Apply?• Must be >70% Free/Reduced Lunch Eligibility• Do not already serve breakfast after the bell• Grant application pre-populated for all schools that qualify• List of eligible schools found here:

• http://nutrition.nv.gov/data/

When are grants open for me to submit an application? After webinar is over the site will be open for application submissions

When are grants due? Rolling application deadlines Get them submitted as soon as possible!

Step One-System Login

http://breakfast.nv.gov/

• NDA Assigned Username/Password

• Contact FND with login issues, questions, or other assistance• (775) 353-3758• FND@agri.nv.gov

School Breakfast Grant ApplicationEnter information Login

Step Two-Application Submission

Dashboard

Dashboard Buttons & Functions• Schools: Lists all eligible schools in district, shows application status• Open: Shows any open school applications, allows you to edit and submit application• Submitted: Shows submitted applications awaiting NDA Review and Approval• Denied: Lists any denied applications, the denial reason can be found at the bottom of the

application (An email with status update will be sent to contact person at email address provided)

• Reviewed: Shows any applications that have been reviewed and are awaiting approval• Approved: Shows all complete and approved applications (An email with status update will be

sent to contact person at the email address provided)

To view the list of all eligible schools and the status of their applications, Click on the Schools button at the top of the Homepage

Or use the search box on the right to quickly pull up an individual school.

Schools Tab

Individual School Application

• Enter School Breakfast Program Contact Information

• Enter Grant/Fiscal Contact Information• Describe Challenges to Implementation• Summarize Plan to Implement• Describe How Success Will be Measured

Once Complete Click Save Button (at bottom)

Contact Info

Provide email address for 1 Program Contact & 1 Grant/Fiscal Contact for each School Program Contact-Food Service Director Grant Fiscal Contact-Grants Manager or fiscal contact if applicable

There is a box you can “uncheck” to opt out of application status notifications– Will receive an email when application is reviewed, approved, or denied unless box is unchecked

BUDGETSix Budget Categories:• Personnel• Fringe Benefits• Travel• Equipment• Supplies• Miscellaneous

BUDGET: PersonnelEnter the staff person by title, the hourly rate and the number of hours per weekInclude description of what duties this person will be performing in respect to the grant

BUDGET: Fringe BenefitsEnter the staff person by title, the hourly fringe rate and the number of hours per weekIf the staff member(s) mentioned in the personnel section do not receive fringe, enter “0”

BUDGET: Travel Enter the travel costs including the destination of the trip, the purpose of the trip and the staff members that will be traveling

BUDGET: EquipmentItemize each equipment item—Equipment is items that costs > $5,000

BUDGET: Supplies Itemize all supplies needed

BUDGET: Miscellaneous Catch all for other items such as a survey on breakfast menu items, breakfast promotion materials, etc

Step Three-Review Your Submission

Review Grant Application

Check that all information entered on application is correct.• Select Submit if information is correct

and application is complete (Will not be able to re-open to edit)

• Select Edit (Application or Budget) to make updates or changes

• To come back at a later time, go to Homepage or Logoff, Information will be saved (Application will appear under “Open”)

Submit Grant Application

Grant Application SubmissionOnce application is submitted, you will see this message in the green box. To view, it will be listed under “Submitted”

Cannot edit or change Application once it’s Submitted

Grant Application Submitted

Step Four-NDA Review and Approval

Grant Application- ApprovedClick on the Approved Button on the Dashboard:

Unless you have opted out of notifications, you will receive an

automated email when your application is approved

Grant Application ApprovedAt the Bottom of the Application:

Grant Application- DeniedIf you have an application that has been denied, Click on the school and scroll to the bottom of the application. Under Notes you should see the reason it was denied.

Checking Application StatusClick on Schools Button on the Dashboard

A list of all eligible schools will appear “Status” column will show where in the process each application is currently By clicking on the school name, it will bring up the saved application (if

started) or a blank application

Once the Application is Approved

Grant funds dispersed based on a reimbursement basis Reimbursement request instructions will be distributed Back up documentation will be required for reimbursement

Advances can be requested if needed, contact NDA

Frequently Asked Questions

Can schools serve breakfast before and after the bell? Yes, the legislation requires that breakfast be available to all students after the instruction day

has officially begun but you may also offer breakfast before school starts we well

What if I submit an application but want to change it? Contact NDA at 775-353-3758

I’m getting push back from my Administrators, how can I get help? FAQ document on the NDA Websitehttp://agri.nv.gov/uploadedFiles/agrinvgov/Content/Media/SB%20503%20FAQ.pdf NDA is available to answer questions, attend meetings or present information if requested

I’m stuck in the application and need help, who do I call? Contact NDA at 775-353-3758

Catrina Peters, MS, RDSchool Nutrition Services Managercpeters@agri.nv.gov (775) 353-3751

QUESTIONS?