TheRotaryClubofBrantford-Sunrise

Handbook

RotaryYear2020–2021

RotaryInternationalMotto

RotaryOpensOpportunities

Rotary’sAreasofFocus1.PeaceBuildingandConflictResolution 2.DiseasePreventionandTreatment

3.Water,SanitationandHygiene 4.Maternal&ChildHealth

5.BasicEducationandLiteracy 6.CommunityEconomicDevelopment

7.SupportingtheEnvironment

InternationalPresident:HolgerKnaack-Germany

District7090Governor:FrankAdamson,Fonthill,ON

GuidingprinciplesObjectofRotary

TheObjectofRotaryistoencourageandfostertheidealofserviceasabasisofworthyenterpriseand,inparticular,toencourageandfoster:

FIRST:Thedevelopmentofacquaintanceasanopportunityforservice;SECOND:Highethical standards inbusinessandprofessions; the recognitionof theworthinessofallusefuloccupations;and thedignifyingofeachRotarian’soccupationasanopportunitytoservesociety;THIRD:TheapplicationoftheidealofserviceineachRotarian’spersonal,business,andcommunitylife;FOURTH: The advancement of international understanding, goodwill, and peace through a world fellowship of business andprofessionalpersonsunitedintheidealofservice.

TheFour-WayTest

The Four-Way Test is a nonpartisan and non-sectarian ethical guide for Rotarians to use for their personal and professionalrelationships. The test has been translated into more than 100 languages, and Rotarians recite it at club meetings:Ofthethingswethink,sayordo

1. IsittheTRUTH?2. IsitFAIRtoallconcerned?3. WillitbuildGOODWILLandBETTERFRIENDSHIPS?4. WillitbeBENEFICIALtoallconcerned?

AvenuesofService

Wechannel our commitment to service at homeand abroad through FiveAvenuesof Service,which are the foundationof clubactivity.

Club Service focuses onmaking clubs strong. A thriving club is anchored by strong relationships and an activemembershipdevelopmentplan.

VocationalServicecallsoneveryRotariantoworkwith integrityandcontributetheirexpertisetotheproblemsandneedsofsociety.

CommunityServiceencourageseveryRotariantofindwaystoimprovethequalityoflifeforpeopleintheircommunitiesandtoservethepublicinterest.

InternationalServiceexemplifiesourglobalreach inpromotingpeaceandunderstanding.Wesupportthisserviceavenuebysponsoringorvolunteeringoninternationalprojects,seekingpartnersabroad,andmore.

Youth Service recognizes the importance of empowering youth and young professionals through leadership developmentprogramssuchasRotaract,Interact,RotaryYouthLeadershipAwards,andRotaryYouthExchange.2020/2021Officers Directors–1YearTerm Directors–2YearTermPresident–GlenChristensen Jo-AnneProctor JasonCherry

PastPresident–RichardBoyington JustinBester MelissaJarman

PresidentElect–KenTota MikeBijman BruceDzuba

Treasurer–RegMoore KarenMoore MindyGulas

Secretary–BernardNeziol

Sergeants At Arms – Michael Bijman and Jason Cherry

Past Presidents’ Council JeffNoble(Chair) BillHarrow Jo-AnneProctor CamJohnstonJaniceMills BernardNeziol JustinBester PhilRaceRegMadison JohnColes KevinDavis MarkLittellBoydVanAllen RichardBoyington

Paul Harris Fellows

AdamMcInnis* EdDoucet* KarenWilliamson* NeziolInsuranceGroupBarryEnglish EnnioTrignani KentJ.Dixon NickRizzo*BernardNeziol* GlenChristensen* KevinCrouse* PaulHarding*Butterworth,Johnson GreggMoore KevinDavis* PhilRace*BillHarrow HarrySawchuk LenKesik RayBednarzBobCoyne JaniceMills* LisaHooper RealPerrasBoydVanAllen* JeffNoble* LizMartorano RegMadison*)BrantfordExpositor JimBoughner LouMestekemper RegMoore*CameronJohnston* Jo-AnneProcter* LucyMarco RickBullas*CathyBohemier JoePersia* MarkGaskin* RickSterneCharlieKopczyk JohnColes MarkLittell* RobCrocockChuckBeach JohnJohnson MaryWelsh RussWeir*ClarenceDick JohnUtley MichaelBijman* SusanBrown*ColleenMiller JoshBean MikeTerdik* VictorWitteveenCrawfordReid JustinBester* MillardsAccountants VirginiaBullas*DavidReeve KarenMoore* NadaAskic* WalterGretzky*WayneBranchaud LindaBazoian GlaydeRizzo BruceDzubaCarolCain DebbieBrown NancyGowing MindyGulasNancyTew-Sebbarras TimSimpson RickShaver* BrianWitteveenWayneVillamere MikeFoster ElsieHankinson KenPaulTota*

*DenotesMultiplePaulHarrisFellow

1. Sustaincurrentmembershipwhilealsogrowingmembership

2. Keepcurrentmembershappyandengaged

3. Dogoodinthecommunity

4. Establishanewfundraiser–lowereffort,highreturn

5. Holdmeaningfulsocialactivities,includingafamilyevent

6. Establishcommunitybased“hand-onprojects”.(Twoperyear)

ClubLevel

- Onesocialeventpermonth,inclusiveofFellowshipeventswith75%memberattendanceandfriends/familyandFridayRotarians

- 100%engagementbyallmembers–determineprocesstomeasure,monitorandensurethisisthecase

- FundRaisingevents–CinquodeMayo,CanadaDay,TripoftheMonth- EncouragePODStobookspeakersthreemonthsinadvanceandenterinformationoncalendar

minimum45daysinadvance/EachPODtointroduce1newpotentialmemberduringtheirmonth.- Increaseoverallmembershipbyfive.(Strivetoretain90%ofJune30members).Thiswillrequire

minimum7newmembers- SelectaBoardLiaisontokeepmembersinformedthroughourmonthlynewsletter- Holdoneclubfundraiserperyear(e.g.-winedraw)- Setaside1meetingatleasteveryquartertofocusoncommitteemeeting–followedbyclassification

talkfromexistingornewmember- Formcommitteetoidentifynewfundraiser(tobeinplacetoreplacepresentfundraiserwhen

required)CommunityLevel

- Providemoreoutreachtoandinteractionwithculturalgroups,youthgroupsetc.TheobjectiveisforourClubtobetterreflectourcommunityinordertobetterserveourcommunity(diversity)

- Donate$1000permonthtocommunityagenciesdirectedbyclubmembersthroughPODs.- ContinuewithmonthlyWhyNotdinners- Exploreclubandcommunitydesiretoimplement“DictionaryProject”- ContinueYouthExchangeandYouthServiceprogramswithongoingROTEXinvolvement.- FinancialsupportforKidsCanFly,ImaginationLibrary,SKIP,AlzheimerSociety,ARTC.- Initiateandfinalizeprocessfordeterminingtheclubsnextmajorproject(iftimelinesallow

determineprojectduring2020/21year)

2019-2020ClubObjectives2020-2021ClubObjectives

2020-2021StrategicPlan

VocationalLevel

- Re-introduceRotaryMinute- EncourageVocationsharing–moreclassificationtalks(newand“old”members).- Expandmentorship@WhyNotYouthCenters.- ContinuescholarshipatLaurierUniversityBrantfordCampusandtheadditionofnewscholarship

orbursary(maturestudent,meansbased,collegefocused,Brantfordbased).- Continuewith“goingtothecommunity”torecognizedeservingcommunityvolunteerswith3PHFs- Havetwo“major”speakersperyear–inviteFridayClubandcommunitytoattend

InternationalLevel

- EveryRotarianEveryYearSupportforTheRotaryFoundation–100%individualmembersupport(toreceiverecognitionfromDistrict)

- SupportPolioPlusfundraisersineffortstohavepolioeradicated(Minimum$2,500)- Activelyparticipateintheglobalgrantandthedistrictprojectgrantprocess–bothfinancialand

handsonsupport

CommitteeChairs&Committees*Boardrepresentative

1.AbusePrevention/Constitution&Bylaws

ChairMembers

BernardNeziol*BillHarrow,CaitlinTurner

Reviewandupdateby-laws2.CanadaDay

ChairViceChair

SusanBrownBruceDzuba*

Members RichardBoyington,BillClarridge,ShawnEliovitz,PaulHarding,KirbyBrown,BlaineField

3.CincodeMayo Chair

ViceChairKenTotaDarionBoyington

Members GeorgeMychailenko,KarenMoore*,KellyDzuba,LindaBazoian,LisaLarocque

4.Fundraising Chair

Vice-ChairMembersResponsibilities

JustinBester*KarenMoore,SusanBrown,JerryLawlor,AndreaBerestevenkoExplorefundraisingeventsandmakerecommendationstotheboard.Theseeventscanbeshort–termforimmediateactionandlong-termtoreplacecurrentfundraisers.

5.Global&DistrictGrants

ChairViceChairMembersResponsibilities

RichardBoyington*RegMadisonJustinBester,CamJohnstonSubmittingrecommendationstotheBoardforpotentialinternationalserviceprojectsthatwillqualifyforaGlobalGrant.OnceadoptedbyClubwillthenadministerglobalgrantapplication.SubmitrecommendationstotheBoardforaprojecttobefundedbyaDistrictProjectGrant.

6.MajorProjectsandDoneeLiaison

ChairViceChairMembers

JeffNobleBernardNeziol*JanMills,KellyDzuba,MelissaJarman,ShawnEliovitz,AndreaBerestevenko

Responsibilities Find,evaluateandrecommendforadoptionbytheClubofamajorproject(s)insupportoftheClub’srenewedvision.Liaisewithourrecurringandnewdoneestodeterminetheirfundingrequirements

7.Membership Chair KenTota* Vice-Chair PresidentElectNominee

MembersMentorsResponsibilities

PhilRace,RichardBoyington,JeffNoble,AndreaBerestevenko,GlenChristensen,RegMadison,PaulHarding,JanMills,JustinBesterCreateandimplementmembershiprecruitingandretentionstrategies.Vetandadministernewmembershipproposals.HoldFiresideChatswithinonemonthofnewmember’sinductions.Surveymembership,exitinterviews.Implementmentorshipprogram.

8.Nominating Chair RichardBoyington* Vice-Chair GlenChristensen

MembersResponsibilities

JeffNoble,ChairofthePastPresidents’CouncilSeekBoardmembersandP.E.N.

9.Donation Chair

Vice-ChairMembersResponsibilities

CamJohnstonJasonCherry*RegMoore,LisaLarocque,MelissaJarmanReviewdonationrequestsasneededandmakerecommendationstotheboard.MonitorandsuggestPODdonations.

10.PublicRelationsandClubCommunication

ChairViceChair

JustinBester*Jo-AnneProctor

MembersResponsibilities

SteveAssel(Instagram),JustinBester(Facebook,Instagram),LindaBazoian(Facebook),PaulHarding(Facebook,photography),JasonCherry(Facebook,Instagram),MikeBijman(Rotary.org)KellyDzuba(monthlynewsletter)Responsibleforallpublicrelationeffortsandpromotionoftheclub.Securefavorablepublicityfortheclubandincreasedexposureoftheclubthroughallformsofmedia,espFacebookandInstagram.EnsureallclubeventsarecommunicatedtothemembershipthroughClubRunnerandthenewsletter.Invitealumnitosocialandspecialevents.HookupmemberswithMyrotary.org.IncollaborationwiththeRotaryFoundationandAwarenesscommitteeseekPaulHarrisFellowshipcandidatestorecognizeatcommunityandclubevents.

11.RotaryFoundationAwarenessandEducation

ChairMembers

PhilRaceGlenChristensen*,RinoBedenti

Responsibilities PromotingtheFoundationtoclubmembersandencouragingeachmembertodonatetotheBequestsociety,EREY.IncollaborationwiththePublixRelationandClubCommunicationcommitteeseekPaulHarrisFellowshipcandidatestorecognizeatcommunityandclubevents..

12.HonouringIndigenousPeople(HIP)

ChairVice-ChairMembersResponsibilities

RegMadisonDarionBoyingtonJeffNoble,RichardBoyington*,Jo-AnneProctorSupportindigenouseducationaleffortsandencourageallmemberstobeawareofindigenousissues,historyandculture.

13.Sponsorship ChairViceChair

Jo-AnneProctor*PaulHarding

MembersResponsibilities

GinoCaputo,BlaineFieldSeekandliaisewithsponsorsforfundraisersandspecialevents

14.StrategicPlanning Chair

ViceChairJeffNobleKenTota*

MembersResponsibilities

BernardNeziol,RegMoore,RegMadison,CaitlinTurner,GlenChristensenCreateanew5yearplan,Review,maintain,updateandamendstrategicplanasrequired.

15.RookieCommittee

Advisors CamJohnston,GlenChristensen*

MembersResponsibilities

BlaineField,AndreaBerestevenko,,LisaLarocque,JerryLawlor$2500.00budget.Plananevent/activity/fundraiser/donation/serviceproject.Whateverdecideditmustmeetthe4-waytest.AnythingrelatedtoRotary.Anynewmembersareonthiscommitteeforayearfromdateofjoining.(flexibledependingontimeoftheRotaryyear)

16.TripoftheMonth Chair

Vice-ChairMembersResponsibilities

SteveAsselNadaAskicMikeBijman*,JosieKocsis,GeorgeMychailenko,KirbyBrownOrganizingTripoftheMonthDraw.WorkwithSponsorshipcommitteetoobtainsponsors.

17.YouthServices ChairExchangeChairServicesMembersResponsibilities

BernardNeziol*DarionBoyingtonMikeBijman,KellyDzuba,JoePersia,MindyGulasOverseeingandadministeringtheYouthExchangeProgram,RYLA/SlapshotandrejuvenatingEarlyact,InteractandRotaractclubs.Theoverridingpurposebeingpromotingandoverseeingprogramsandactivitiesthatengageyoungpeopleuptoage30intheircommunity,indevelopingleadershipskillsandfosteringtheirinterestinRotary.

18.“HandsOn”CommunityProjects

ChairMembersResponsibilities

JasonCherry*MelissaJarman,SusanBrown,MikeFoster,JerryLawlorSeekout“handson”projectsinthecommunitythatneedcompleting.Preferablywithanonfinancialcommitmentbutneedaworkforceofvolunteers.Theseprojectscanbecompletedbytheclubontheirownorinpartnershipwithanotherorganization.

2020-2021PodsandMeetingDates

Months PODLeaders PODMembers RotaryTheme

July8152229 ChipCherry SteveAssel StarttoRotaryYearJanuary132027 PaulHarding GinoCaputo VocationalService

BillHarrow George

Mychailenko

August121926 KirbyBrown LindaBazoian Membership,ClubDevelopment

February101724

BillClarridge BruceDzuba PeaceandConflictResolution

CameronJohnston

JeffNoble September916

2330PhilRace JustinBester BasicEducationandLiteracy

March10172431

RichardBoyington

KellyDzuba WaterandSanitation

JosieKocsis JosephPersia

October142128 RinoBidenti MichaelBijman Economic/CommunityDevelopment

April142128 MelissaJarman

ShawnEliovitz MaternalandChildHealth

LisaLarocque JoProctor

November41825

BernardNeziol (meetingon4before

RemembranceDay)

TheRotaryFoundation

May121926 AndreaBerestovenko

KarenMoore YouthService

DarionBoyington MikeFoster JanMills KenTota

December91623

NadaAskic DiseasePreventionandTreatment

June9162330 RegMadison (30ischangeover?)

RotaryFellowships

SusanBrown MindyGulas RegMoore

CaitlinTurner

EachPODisresponsibleforarrangingweeklymeetingsduringtheirmonth.Ourmeetingsareoneofourbestopportunitiestoshowcaseourmembers,ourClubandRotary.Createmeetingsthatarefun,informativeandprovidefellowship&networkingopportunitiesforourmembersandguests.SergeantsofArmsareavailabletohelp.

PODresponsibilitiesincludethefollowing:1) WedonothostmeetingsonthefirstWednesdayofeachmonth.ThePODwillarrangeforasocialeventthatwillbe

differenteachmonthanddesignedtoincludespouses,partners,familymembersandfriends.2) Checktomakesuremembernametagsareavailable.3) Arrangeprogramforyourmonth.Thisistoincludespeakers,otherthanthosearrangedbyBoard/President/Major

SpeakerCommittee.Becreative,membersarecomplainingwehavetoomany“charity”speakers.CoordinatespeakertopicswiththeRotarythemeforyourPODsmonth.PostspeakersonClubRunnercalendar.

4) YouthServiceshavemanypresentationsprescheduledthroughouttheyear,communicatewiththemtoensuretheyareawareofthedatesandareprepared.

5) Takememberattendance–“WeeklyAttendanceReport”–andselectspeakergift.6) Putthefollowinginthe(one)container:

a) 50/50ticketsb) Putallcashforthe50/50ticketsandbreakfastinonecontainerc) AllChits

7) Sell50/50drawtickets.When3ticketsareboughtatonetimepleaseripthemapartwhenputtingtheminthecontainer.Ticketsare$2eachor3for$5.

8) Recordthenamesofguestson“WeeklyGuestReport”includingmethodofpayment:a) Cashb) Chit(BrantfordGolf&CountryClubmembersonly)c) Invoice(membersmayhavetheirguestsaddedtotheirquarterlybreakfastinvoice).Besuretoaskfor‘method

ofpayment’forguestbreakfasts.d) Exceptionsincludeguestspeakers,chequerecipients,exchangestudents,potentialmembersfirstthree

meetings,spousewhoisattendinginplaceofmemberandaguestoftheclub.9) Inadvanceofeachmeeting,pleaseinformthePresidentwhowillperformtheseduties:

a) Attendanceb) Hostfornewguestsc) Graced) LeadOCanadae) Guestintroduction(followscript)f) CollectFines&HappyBucksg) Introducetheguestspeakerh) GuestSpeakerthank-you

10) EnsurethatthefollowingisgiventoBernard/Brendabeforebreakfast:a) Cash,Chits,50/50drawticketsand“WeeklyAttendanceSheet”b) DeckofCards(50/50)drawc) Binder

11) EnsurethatthefollowingisgiventoBernard,RegorBrendaafterbreakfast:a) “WeeklyGuestReport”(aftertheguestsareannounced)b) HappyBuck/FineMoney

12) Attheendofthemeetingthememberassignedthedutyofcollectingthenametagsfromthemembersshoulddosoandputtheminthepodium.

13) EveryPODwillbeeligibletodonate$1000duringtheirassignedmonthtoaqualifiedcharity.Theremustbearequesttothetreasurerviae-mailinordertoissuefunds.

14) EachPODisresponsibletobringatleastoneprospectivemembertoaclubmeetingduringyourmonth.

Also – Please post all programming for your month on Clubrunner at least 45 days in advance of your month and advise the President of POD member duties in advance of the meeting.