BOARD COORDINATOR GENESEE COUNTY BOARD OF COMMISSIONERS

1 10 1 B E A CH S T RE E T , RO O M 3 12 F L INT , M IC H IG A N 4 8 5 0 2

_________________________

TELEPHONE: (810) 257-3020 FAX: (810) 257-3008

AMY ALEXANDER COORDINATOR

GOVERNMENTAL OPERATIONS COMMITTEE

Monday, July 11, 2016, 9:00 a.m.

AGENDA

I. CALL TO ORDER

II. ROLL CALL

III. MINUTES – June 20, 2016

IV. PUBLIC COMMENT TO COMMITTEE

V. COMMUNICATIONS

VI. OLD BUSINESS

VII. NEW BUSINESS

A. G071116VIIA: County Bills – Attached

B. G071116VIIB: Circuit Court/Family Court Division: Request approval to

extend FY 2016 contract agreements with Spectrum Child and Family

Services, Genesee Intermediate School District, Ennis Center for Children

and Genesee County Youth Corporation (REACH) 40,000. Agreements

provide various services to youth under The Court’s jurisdiction – Attached

(ROLL CALL VOTE REQUESTED)

C. G071116VIIC: Circuit Court/Family Court Division: Request approval to

apply for Grant to expand Girls Court – Attached (ROLL CALL VOTE

REQUESTED)

D. G071116VIID: Circuit Court/Family Court Division: Request approval to

Reimburse Judge Theile $491.90 for attendance of Governor’s Task Force

On Child Abuse and Neglect Summit, Sec and Employment Trafficking

Which was held May r-t, 2016 in Traverse City, Michigan – Attached

E. G07111611E: GCCARD: Request approval to accept a two

year grant from W.K. Kellogg Foundation in the amount of $500,000.00

Funds to be allocated to GCCARD to help mitigate potential health

issues related to the water and lead crisis in the city of Flint – Attached

(ROLL CALL VOTED REQUESTED)

GOVERNMENTAL OPERATIONS COMMITTEE

July 11, 2016

F. G07111611F: Health Department: Request approval of contract

between Genesee County Health Department and United Way –

Attached

G. G07111611G: Health Department: Request approval of contract

between Genesee County Health Department and Greater Flint Health

Coalition – Children’s Healthcare Access Program – Attached

H. G07111611H: Prosecutor: Request approval to apply for the FY2017 Crime

Victims Rights grant in the amount of $315,900 to provide State-mandated

crime victims’ rights programs for the period October 1, 2016 - September

30, 2017 – Attached (ROLL CALL VOTE REQUESTED)

I. G07111611I: Prosecutor: Request approval to apply for a non-

matching Byrne JAG grant in the amount of $200,000 from the Michigan

State Police titled “Major Cases Bureau Prosecution – Phase V” for the

period October 1, 2016 - September 30, 2017– Attached (ROLL CALL VOTE

REQUESTED)

J. G07111611J: Sheriff’s Office: Request approval of an Inter-Local

Agreement between the City of Flint, City of Burton, Township of Flint,

Township of Mt. Morris and County of Genesee to reallocate the 2016

Byrne Justice Assistance Grant funds – Attached

K. G07111611K: Treasurer: Request approval of overnight travel for Deborah

Cherry, Kelly Rau and Carla Vandefifer to attend the Michigan

Association of County Treasurers 2016 Summer Conference in Marquette,

Michigan August 7-10, 2016 - Attached

L. G07111611L: Treasurer: Request approval of overnight travel for Kelly Rau

to attend the 2016 Association of Public Treasurers Annual

Conference in Grand Rapids, Michigan August 14-16, 2016 - Attached

VIII. OTHER BUSINESS

IX. ADJOURNMENT

Genesee County, Michigan

Summary of Payments-Week Ending 06/17/16

Finance/Budget Committee

Beginning Ending Total General

Check Check Number Total Fund

Agency Number Number Of Checks Amount Amount

General Unit-GEMS 10209410 10209883 474 $29,904,549.89 $198,142.84

EFT Deposits 21703 21754 52 $38,666.97

Parks and Recreation 40131285 40131379 95 160,071.27

EFT Deposits 0 0 0 0.00

Planning 0 0 0 0.00

Insurance Trust 5281 5281 1 75.00

Restitution Payments 0 0 0 0.00

Jury Payments 7135885 7135983 99 2,520.50 2,520.50

Jury Payments-68th DC 0 0 0 0.00

(Reimb. By City of Flint)

Total NA NA 721 $30,105,883.63 $200,663.34

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Genesee County, Michigan

Summary of Payments-Week Ending 06/24/16

Finance/Budget Committee

Beginning Ending Total General

Check Check Number Total Fund

Agency Number Number Of Checks Amount Amount

General Unit-GEMS 10209884 10210206 323 $3,534,110.58 $320,695.85

EFT Deposits 21755 21807 53 $104,486.57

Parks and Recreation 40131380 40131564 185 212,579.07

EFT Deposits 14172 14172 1 4,091.30

Planning 0 0 0 0.00

Insurance Trust 0 0 0 0.00

Restitution Payments 0 0 0 0.00

Jury Payments 0 0 0 0.00 0.00

Jury Payments-68th DC 0 0 0 0.00

(Reimb. By City of Flint)

Total NA NA 562 $3,855,267.52 $320,695.85

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Genesee County, Michigan

Summary of Payments-Week Ending 07/01/16

Finance/Budget Committee

Beginning Ending Total General

Check Check Number Total Fund

Agency Number Number Of Checks Amount Amount

General Unit-GEMS 10210207 10210539 333 $534,737.32 $183,757.99

EFT Deposits 21808 21857 50 $162,074.44

Parks and Recreation 0 0 0 0.00

EFT Deposits 0 0 0 0.00

Planning 0 0 0 0.00

Insurance Trust 0 0 0 0.00

Restitution Payments 0 0 0 0.00

Jury Payments 7135984 7136347 364 13,489.60 13,489.60

Jury Payments-68th DC 0 0 0 0.00

(Reimb. By City of Flint)

Total NA NA 747 $710,301.36 $197,247.59

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M E M O R A N D U M TO: Hon. Bryant Nolden, Chair, Governmental Operations Committee and Members of the Board FROM: David S. Leyton, Genesee County Prosecutor DATE: June 30, 2016 (July 11th Gov Ops Mtg.) RE: Crime Victim Rights Grant FY2017

The Prosecutor’s Office is mandated under the Crime Victim Rights Act, P.A. 87

of 1985 and Article 1, Section 24 of the Michigan Constitution to provide victims

of crimes with certain services and advocacy in the criminal justice system.

To help meet our responsibilities in this area, the Prosecutor’s Office has for

many years received a Crime Victims Rights grant from the Michigan Department

of Health and Human Services to help pay for wages for two crime victim

advocates and one secretary.

The grant allocation from the State for FY2017 is in the amount of $315,900 for

services. This grant does not require local matching funds.

ACTION REQUESTED

The Prosecutor’s Office respectfully requests approval to apply for a Crime

Victims Rights grant in the amount of $315,900 to provide State-mandated crime

victims rights programs for the period 10/01/2016 through 09/30/2017.

Victim Rights Prosecutor-2017

Facesheet for Victim Rights Prosecutor-2017Agency: Genesee County

Application: Victim Rights Prosecutor-2017

6/30/2016

__________________________________________________________________________

FOR OFFICE USE ONLY: Version # ______ APP # ______

Fiscal Agent Information

1. Fiscal Agent Informationa. Fiscal Agent Name Genesee Countyb. Organizational Unit 2386004849c. Address 900 S. Saginaw Streetd. Address 2 2nd Floor Easte. City Flint State MI Zip 48502-1515f. Federal ID Number 38-6004849 Reference No. 126149983

g. Fiscal Agent fiscal year (beginning month and day) October-01

h. Agency Type

Private, Non-Profit Public

1. Select the appropriate radio button to indicate the agency method of accounting.

Accrual

Cash

Modified Accrual

2. Program Informationa. Program Name Victim Rights Prosecutor-2017b. Is implementing agency same as Fiscal Agent Yes No

c. Implementing Agency Named. Project Start Date Oct-01-2016 End Date Sep-30-2017e. Amount of Funds Allocated $315,900.00 Project Cost $315,900.00

__________________________________________________________________________Page: 1 of 13

FOR OFFICE USE ONLY: Version # ______ APP # ______

3. Certification / Contacts Information

a. Authorized Official

Name David Leyton

Title Prosecuting Attorney

Mailing Address 900 S. Saginaw St.

City Flint State MI Zip 48502

Telephone (810) 257-3210 Fax

E-mail Address dleyton@co.genesee.mi.us

b. Financial Officer

Name Patrick Ricker

Title Accountant

Mailing Address 1101 Beach St.

City Flint State MI Zip 48502-1515

Telephone (810) 257-3861 Fax

E-mail Address pricker@co.genesee.mi.us

c. Project Director

Name John Potbury

Title Administrator

Mailing Address 900 S. Saginaw St.

City Flint State MI Zip 48502

Telephone (810) 257-3215 Fax

E-mail Address jpotbury@co.genesee.mi.us

Facesheet for Victim Rights Prosecutor-2017Agency: Genesee County

Application: Victim Rights Prosecutor-2017

6/30/2016

__________________________________________________________________________

__________________________________________________________________________Page: 2 of 13

Certifications

Certifications for Victim Rights Prosecutor-2017Agency: Genesee County

Application: Victim Rights Prosecutor-2017

6/30/2016

__________________________________________________________________________

FOR OFFICE USE ONLY: Version # ______ APP # ______

4. Assurances and Certifications

A. SPECIAL CERTIFICATIONS

a By checking this box, the individual or officer certifies that he or she is authorized to approve

this grant application for submission to the Department of Health and Human Services on

behalf of the responsible governing board, official or Contractor.

b By checking this box, the individual or officer certifies that he or she is authorized to sign the

agreement on behalf of the responsible governing board, official or Contractor.

__________________________________________________________________________Page: 3 of 13

Narrative

Narrative for Victim Rights Prosecutor-2017Agency: Genesee County

Application: Victim Rights Prosecutor-2017

6/30/2016

__________________________________________________________________________

FOR OFFICE USE ONLY: Version # ______ APP # ______

5. Program Synopsis

The Genesee County Prosecutor's Office provides a number of services to assist victims of crime pursuant to the Crime

Victim Rights Act, P.A. 87 of 1985. We ensure that the victims are properly notified of their rights under the law, give them

a voice in the system, and guide them toward various resources that are available to victims of crime.

6. Program Target Area

Counties

Counties project will serve (check all that apply):

Alcona Alger Allegan

Alpena Antrim Arenac

Baraga Barry Bay

Benzie Berrien Branch

Calhoun Cass Charlevoix

Cheboygan Chippewa Clare

Clinton Crawford Delta

Dickinson Eaton Emmet

Genesee Gladwin Gogebic

Grand Traverse Gratiot Hillsdale

Houghton Huron Ingham

Ionia Iosco Iron

Isabella Jackson Kalamazoo

Kalkaska Kent Keweenaw

Lake Lapeer Leelanau

Lenawee Livingston Luce

Mackinac Macomb Manistee

Marquette Mason Mecosta

Menominee Midland Missaukee

Monroe Montcalm Montmorency

Muskegon Newaygo Oakland

Oceana Ogemaw Ontonagon

Osceola Oscoda Otsego

Ottawa Out Wayne Presque Isle

Roscommon Saginaw Sanilac

Schoolcraft Shiawassee St. Clair

St. Joseph Tuscola Van Buren

Washtenaw Wayne Wexford

U.S. Congressional, State and House Districts

U.S. Congressional Districts

US Congress District 5

State Senate Disctrict

State Senate District 14 State Senate District 24 State Senate District 32

__________________________________________________________________________Page: 4 of 13

Narrative for Victim Rights Prosecutor-2017Agency: Genesee County

Application: Victim Rights Prosecutor-2017

6/30/2016

__________________________________________________________________________

State House Discticts

State House District 34 State House District 48 State House District 49

State House District 50 State House District 51

7. Mission Statement

The Crime Victim Services division of the Genesee County Prosecutor’s Office is committed to assisting crime victims

through the criminal justice system. We will treat victims professionally in a caring manner and strive to meet or exceed

the requirements set forth in the Crime Victim Rights Act, P.A. 87 of 1985.

8. Project Resources

Provide a general description of staff needed to implement Victims Rights in your county. Identify the mostcritical activities that you perform when providing victim rights.

Our county currently has two crime victim advocates and one secretary funded by thisgrant..  The description for each of these is as follows:The Crime Victim Advocate ensures that crime victims who have a case in the criminaljustice system receive the assistance and services guaranteed to them as victims underMichigan’s Constitution and statutes. This is accomplished in a number of ways including,but not limited to, providing victims with information about their rights; keeping them notifiedof the status of their case including all court dates; serving as a liaison between them andthe Prosecutor’s office, especially the assistant prosecutor assigned to a case; and helpingthe victim seek State funding for reimbursement on funeral expenses, medical costs, andcounseling services that are the result of a crime. In addition, the crime victims advocateassists the victim in getting prepared to testify at trial by providing information about thelocation of courtrooms and parking and other such “non-testimonial” advice. They alsoassist victims with providing allocution at sentencing and signing up with DHS or JuvenileProbation to receive future probation information. Victims are also assisted through anyappeals process and given help during a new trial and sentencing.The Crime VictimsAdvocate routinely meets with victims and helps to familiarize them with the criminal justiceprocess. The advocate makes referrals to local service and counseling agencies, providesinformation with regard to victims' compensation, and offers individual support. Together,the 4 advocates cover 10 District Courts, 5 Circuit Courts, 5 Family Courts, 1 Probate Courtand 5 Family Court Referees in two separate buildings.Secretaries (we actually have two secretaries who support crime victim servies butonly one is funded by this grant) update the computer database with current victim information, including

next-of-kin, address, telephone, and type of victim (i.e., assault, CSC, murder, etc.). They generate notification letters for

upcoming events, adjournments, dispositions, and follow-up procedures. They also give general information over the

telephone.

If you utilize the services of volunteers in the provision of Victim Rights, please explain how this is accomplished.

Our county provides an internship opportunity to college students who need to have field

experience. We generally have between 2 - 4 Criminal Justice, Social Work or Political Science

majors assigned to our Crime Victims' Services staff each semester. They assist the Social Workers

with getting the victims to the proper courtroom, explain to the victims/witnesses how the system

generally works, and help to process the huge volume of paperwork associated with victim

__________________________________________________________________________Page: 5 of 13

Narrative for Victim Rights Prosecutor-2017Agency: Genesee County

Application: Victim Rights Prosecutor-2017

6/30/2016

__________________________________________________________________________

notification.

9. Michigan Victim Information and Notification Everyday (MI-VINE)

Does your agency participate in MI-VINE? Yes No

Provide the number of victims registered to use MI-VINE in your county for court events

during the past calendar year.

To ob ta in s ta t i s t i c s f o r number o f V i c t ims Reg i s te red w i t h M I -V INE v i s i t t he webs i t e

h t t ps : / /www.v inewa tch . com/v inewa tch /

Please describe your programs efforts to utilize MI-VINE.

N/A

10. Community Coordination

1. Community Coordination Activity 1 - Describe any community activities, projects, or coordination councils thatyour office is involved in to promote Victim Rights and services.

Elder Abuse - the Genesee County Prosecutor's Office works with the Sheriff's Elder Abuse and Exploitation Team to

ensure safe treatment of senior citizens in nursing and extended care facilities. This elder abuse team also responds to

reports of abuse and exploitation of seniors who still live in single family residences either on their own or with family or

others.

2. Community Coordination Activity 2 - Describe any community activities, projects, or coordination councils thatyour office is involved in to promote Victim Rights and services.

We are involved with the Weiss Advocacy Center/Child Abuse Protocol - Working with local social service, law

enforcement and criminal justice groups to reduce the trama to child victims by limiting the number of times the child has

to recount the abuse suffered.

3. Community Coordination Activity 3 - Describe any community activities, projects, or coordination councils thatyour office is involved in to promote Victim Rights and services.

Annual Crime Victims Rights Week Activities - every year, coinciding with National Crime Victims Rights Week, the

Genesee County Prosecutor's Office pays tribute to crime victims from Genesee County through the presentation of a

"Crime Victim Advocate of the Year Award" at an annual Law Day luncheon attended by over 300 students, teachers, and

lawyers. Our crime victim advocacy staff also conducts a large bake sale at the Circuit Courthouse during Victims Rights

Week to raise money for services and to bring awareness to crime victims rights in Michigan.

__________________________________________________________________________Page: 6 of 13

Work Plan

Work Plan for Victim Rights Prosecutor-2017Agency: Genesee County

Application: Victim Rights Prosecutor-2017

6/30/2016

__________________________________________________________________________

FOR OFFICE USE ONLY: Version # ______ APP # ______

11. Work Plan

Objective : Implement the requirements of the William Van Regenmorter, Crime VictimRights Act, P.A. 87 of 1985.

Activity : Provide victims with information outlining charges, their rights and the name ofthe person in the Prosecutor's Office with information relative to their case.

Responsible Staff : Victim AdvocatesDate Range : 10/01/2016 - 09/30/2017Expected Outcome : Victims will be notified of their rights.Measurement : ACT/JCT or comparable case tracking program.

Activity : Provide the Victim with information relative to the Victim Impact Statementprocess.

Responsible Staff : Victim AdvocateDate Range : 10/01/2016 - 10/30/2016Expected Outcome : Victims given opportunity for written expression of impact of crime.Measurement : ACT/JCT or comparable case tracking program.

Activity : Providing victims with compensation information.Responsible Staff : Victim AdvocateDate Range : 10/01/2016 - 09/30/2017Expected Outcome : Assault victims can apply for reimbursement of out-of-pocket costs.Measurement : ACT/JCT or comparable case tracking program.

Activity : Attendance at a PAAM training.Responsible Staff : Victim AdvocateDate Range : 10/01/2016 - 09/30/2017Expected Outcome : Victim rights staff development; increased awareness, empathy & self-care.Measurement : Evaluation for increased retention, higher morale, increased satisfaction.

Activity : The grantee will fulfill reporting requirements of the Victim Rights contract.Responsible Staff : Program Manager, Financial Manager, Victim AdvocateDate Range : 10/01/2016 - 09/30/2017Expected Outcome : All budget reports are entered correctly and on a timely basis.Measurement : Online grant system.

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Budget

Budget Detail for Victim Rights Prosecutor-2017Agency: Genesee County

Application: Victim Rights Prosecutor-2017

6/30/2016

________________________________________________________________________________________________________________

FOR OFFICE USE ONLY: Version # ______ APP # ______

Line Item Qty Rate Units UOM Amount Total

DIRECT EXPENSES

Program Expenses

1 Salary & Wages

AdvocateNotes : Lisa Jaworski, CVA. FTE with full benefitspackage.Attachment :ADVT_1_Crime Victim Advocate Positio.DOC

1.0000 64354.000 0.000 FTE 64,354.00 64,354.00

AdvocateNotes : Patrice Gilmore, CVA. FTE with fullbenefits package.Attachment :ADVT_2_Crime Victim Advocate Positio.DOC

1.0000 66972.000 0.000 FTE 66,972.00 66,972.00

SecretaryNotes : Michelle Anicra, Secretary. FTE with fullbenefits package.Attachment :SECTRY_3_Secretary Position Descript.DOC

1.0000 50528.000 0.000 FTE 50,528.00 50,528.00

Total for Salary & Wages 181,854.00 181,854.00

2 Fringe Benefits

All Composite Rate

Notes : FTE receive a complete fringe benefits

package other than tuition reimbursement.

0.0000 73.711 181854.000 134,046.00 134,046.00

3 Travel

4 Supplies & Materials

5 Contractual

6 Equipment

7 Other Expense

________________________________________________________________________________________________________________Page: 8 of 13

Budget Detail for Victim Rights Prosecutor-2017Agency: Genesee County

Application: Victim Rights Prosecutor-2017

6/30/2016

________________________________________________________________________________________________________________Line Item Qty Rate Units UOM Amount Total

Total Program Expenses 315,900.00 315,900.00

TOTAL DIRECT EXPENSES 315,900.00 315,900.00

INDIRECT EXPENSES

Indirect Costs

1 Indirect Costs

Total Indirect Costs 0.00 0.00

TOTAL INDIRECT EXPENSES 0.00 0.00

TOTAL EXPENDITURES 315,900.00 315,900.00

________________________________________________________________________________________________________________Page: 9 of 13

Budget Summary for Victim Rights Prosecutor-2017Agency: Genesee County

Application: Victim Rights Prosecutor-2017

6/30/2016

________________________________________________________________________________________________________________Category Amount Total Narrative

DIRECT EXPENSES

Program Expenses

1 Salary & Wages 181,854.00 181,854.00 The two victim advocates and one secretary on this grant each receive a salary

plus longevity pay and a complete fringe benefits package.

2 Fringe Benefits 134,046.00 134,046.00 All FTE's receive a full fringe benefits package.

3 Travel 0.00 0.00

4 Supplies & Materials 0.00 0.00

5 Contractual 0.00 0.00

6 Equipment 0.00 0.00

7 Other Expense 0.00 0.00

Total Program Expenses 315,900.00 315,900.00

TOTAL DIRECT EXPENSES 315,900.00 315,900.00

INDIRECT EXPENSES

Indirect Costs

1 Indirect Costs 0.00 0.00

Total Indirect Costs 0.00 0.00

TOTAL INDIRECT EXPENSES 0.00 0.00

TOTAL EXPENDITURES 315,900.00 315,900.00

Source of Funds

Category Amount Cash Inkind Total Narrative

1 Source of Funds

Fees and Collections 0.00 0.00 0.00 0.00

State Agreement 315,900.00 0.00 0.00 315,900.00

Local 0.00 0.00 0.00 0.00

________________________________________________________________________________________________________________Page: 10 of 13

Budget Summary for Victim Rights Prosecutor-2017Agency: Genesee County

Application: Victim Rights Prosecutor-2017

6/30/2016

________________________________________________________________________________________________________________

Federal 0.00 0.00 0.00 0.00

Other 0.00 0.00 0.00 0.00

Total Source of Funds 315,900.00 0.00 0.00 315,900.00

Totals 315,900.00 0.00 0.00 315,900.00

________________________________________________________________________________________________________________Page: 11 of 13

Miscellaneous

Miscellaneous for Victim Rights Prosecutor-2017Agency: Genesee County

Application: Victim Rights Prosecutor-2017

6/30/2016

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FOR OFFICE USE ONLY: Version # ______ APP # ______

15. Supporting documentation, if required

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Attachments Index

List Of Attachments for Victim Rights Prosecutor-2017Agency: Genesee County

Application: Victim Rights Prosecutor-2017

6/30/2016

__________________________________________________________________________

FOR OFFICE USE ONLY: Version # ______ APP # ______

# Section Title File Name

1 Budget Detail Advocate ADVT_1_Crime Victim Advocate Positio.DOC2 Budget Detail Advocate ADVT_2_Crime Victim Advocate Positio.DOC3 Budget Detail Secretary SECTRY_3_Secretary Position Descript.DOC

__________________________________________________________________________Page: 13 of 13

M E M O R A N D U M TO: Hon. Bryant Nolden, Chairman, Governmental Operations Cmte.

and Members of the Board

FROM: David S. Leyton, Genesee County Prosecutor

DATE: June 30, 2016 (July 11th Gov Ops Mtg.)

RE: Request to Apply for Renewal of an MSP - Byrne JAG Grants for FY2017

Background The Genesee County Prosecutor’s Office presently has two Byrne Justice Assistance Grants (Byrne JAG) that are administered through the Michigan State Police. Each grant funds two assistant prosecutors and one legal assistant. These grants are part of the State’s “High Crimes Cities Prosecution Efforts” targeting high crime rates and violence in the cities of Flint and Saginaw. Recently, we were informed that grant funding will be cut in half for FY2017 from $400,000 to $200,000. Accordingly, we will be requesting a renewal for just one of these two grants to cover two assistant prosecutors and one legal assistant. The grant we wish to continue is the Major Cases Bureau grant. The Major Cases Bureau prosecution grant works closely with a law enforcement task force comprised of local police, Michigan State Police, and federal agents in an ongoing effort to reduce violent crime rates in the City of Flint. The goal is to provide for the efficient and aggressive investigation and prosecution of violent crimes primarily involving homicide and its attempt, felonious assault, 1st degree CSC, armed robbery, criminal child death cases, and home invasions. The application deadline is July 15th so a roll call vote will be required. ACTION REQUESTED: The Genesee County Prosecutor’s Office respectfully requests a ROLL CALL VOTE to authorize the Prosecutor’s Office to apply for a non-matching Byrne JAG grant in the amount of $200,000 from the Michigan State Police titled “Major Cases Bureau Prosecution - Phase V” for the time period October 1, 2016 – September 30, 2017.