Bidder’s ConferenceNew Supportive Housing Program Bonus Projects

2011 Continuum of Care CompetitionSeptember 8, 2011

Agenda

1. Background on the Continuum of Care 2. Annual Competition - Overview 3. Permanent Supportive Housing Bonus &

Amount Available 4. Eligible applicants 5. Application Timeline 6. Eligible uses & budget scenarios

Agenda, continued

7. Leveraging Documentation 8. Local Scoring 9. Other requirements 10.Electronic submission – e-snaps11.Resources 12.Q&A

Continuum of Care• More than 4,500 people are homeless on any given night in Sonoma

County. • A "Continuum of Care" is:

– A funding stream from the federal Department of Housing and Urban Development, dedicated to services and housing to end homelessness; and

– The local planning process required in order to access those funds.

• The Continuum of Care (CoC) brings together government, service providers, and community activists to develop collaborative strategies to reduce homelessness and address the needs of many varied homeless sub-populations. The Continuum of Care brings about $2.6 million annually to Sonoma County to end homelessness!

Annual Competition

• Collaborative application• Exhibit 1 – Continuum of Care• Exhibit 2 – Project Application– 2 parts: Applicant Documentation (SF424) and

Exhibit 2• CoC registration completed earlier this

summer• Full NOFA released August 30, 2011

Permanent Supportive Housing Bonus

• $135,541 in bonus funds available • For permanent housing with supportive

services for disabled homeless• Cash match requirements• Renewable annually• Can be used for Supportive Housing Program

or Shelter Plus Care project – different rules

Eligible Applicants

• States • Units of general local government • Special purpose units of government, e.g.,

PHAs • Private nonprofit organizations • Community Mental Health Agency • Health Centers that are public nonprofit

organizations

Dates to Remember

• Tomorrow: TA session – e-snaps• September 22 -TA session – Exhibit 2• September 30 – Local Project Applications Due

in e-snaps• October 4 – New project presentations, review

& selection• October 5-26 – Technical review & correction• October 27 – Final submission

Eligible Activities

• Acquisition • Rehabilitation • New construction • Leasing • Operating costs • Supportive services • HMIS • Rental Assistance

Supportive Housing Program (SHP) Budget Scenario #1

1 year project budget Required match Total project budgetCase Management (up to 20% of program expense, requires $1 cash match for every $4) $25,817 $6,455 $32,272Leasing (no match required) $103,269 $103,269

Program subtotal $129,086 $6,455 $135,541Administrative Expense (up to 5% of Program subtotal) $6,455 $6,455

Total request $135,541 $6,455 $141,996

Sample budget with Master Leasing HUD rounds all amounts less than $1 DOWN.

SHP Budget Scenario #21 year project

budget Required match Total project budgetCase Management (up to 20% of program expense, requires $1 cash match for every $4) $25,817 $6,455 $32,272Housing operations (requires $1 cash match for every $3) $103,269 $34,423 $137,692

Program subtotal $129,086 $40,878 $169,964Administrative Expense (up to 5% of Program subtotal) $6,455 $6,455

Total request $135,541 $40,878 $176,419

Sample budget with Housing Operations

Shelter Plus Care Program (S+C)

• Application is made only by a Housing Authority in partnership with one or more non-profit service provider Sponsors.

• The Sonoma County Housing Authority manages all Shelter Plus Care programs by mutual agreement.

• Rental assistance partnership:– The Housing Authority manages rental assistance – Service provider provides the services disabled residents need

to remain stably housed.

Shelter Plus Care Rules• Award is for the Fair Market Rent for a specific number of units. Can be:

– Tenant-Based Rental Assistance (portable)– Project-Based Rental Assistance (remains with a specific facility)– Sponsor-Based Rental Assistance (tied to the Sponsor)

• Initial award minimum: 5 years (60 months)

• After 5 years, the project is renewed annually for the current Fair Market Rent equivalent

• Service providers must demonstrate a 100% “soft cash” match – delivery of the monetary equivalent of the rental assistance as in kind services

Shelter Plus Care Notes

• Award must be matched dollar for dollar (“soft cash”) with services funded through a non-McKinney-Vento source

• Services must be committed to in writing, and delivery of services must be documented on an annual basis

• On completion of the initial award, HUD allows renewal of all existing units and encourages consolidation of S+C awards.

Sample Shelter Plus Care BudgetSize of Units Number of

UnitsFair Market

RentNumber of

MonthsTotal Soft Cash

Match

1 bedroom 2 $1,024 60 $122,880 $122,880

Total 2 $1,024 60 $122,880 $122,880

• This is a 5-year S+C budget based on the 2011 Fair Market Rent (FMR) for a 1-bedroom apartment in Sonoma County

• Could use a combination of apartment sizes to maximize the dollars available

• Rental assistance is provided at 30% of tenant income. Shelter Plus Care budgets are set up based on no income and rental assistance at 100% of FMR. As incomes rise, Housing Authority can use to expand the number of people housed

• Housing Authority can use up to 8% for administrative expense

Match vs. Leveraging

• Match = Cash match required for your SHP proposal Match = hard cash dollars that are paying for the services or

housing being provided in the program you describe. • Dollars that pay for other programs are only acceptable

match if they are paying for services simultaneously being used by your SHP program.

• Only non-HUD McKinney Vento dollars can be used as match.

• Supportive Services – Match $1 for every $4 from HUD• Housing Operations – Match $1 for every $3 from HUD• Leasing – No match required

Leveraging

• Leveraging = ALL the services and other resources being brought to bear to assist the clients you are targeting in your proposal

• Not simply WITHIN your agency, but all the volunteers, all the services provided by other agencies

• Anything you can document with a written commitment

• Must have written commitment in hand at the time of application

Leveraging, continued

• Sample commitment letters in handouts• Entry into e-snaps:

Scoring – Project Criteria (60 pts)

• Project description – up to 25 pts• Alignment with 10-year plan goals – up to 10

pts• Project readiness – up to 10 pts• Serve chronically homeless individuals or

families – 5 pts• Housing Emphasis – up to 5 pts• Leveraging – up to 5 pts

Scoring – Capacity (40 pts)

• Organizational capacity and experience (25 pts)

• Application accuracy and appropriateness, including match amount and source (15 pts)

• Possible bonus points for HMIS-participating agencies: “A” score on data quality report card

Other Requirements

• Participation in Homeless Management Information System

• Membership in Continuum of Care• Energy Star - promote energy efficiency through the

use of Energy Star techniques and products, and also encouraged to use green development techniques

• Section 3 - hire low/very-low income employees & contract with businesses that are either owned by or substantially employ low/very low-income persons

Key websites

• HUD listserv: www.hudhre.info/index.cfm?do=viewJoin

• E-snaps: www.hudhre.info/esnaps/ • Training site for e-snaps:

http://esnaps.hudhre.info/ • Sonoma County RFP web page:

http://sonoma-county-continuum-of-care.wikispaces.com/2011+Continuum+of+Care+NOFA

Next Steps

• DUNS Number - by phone at 866-705-5711 or on line at http://fedgov.dnb.com/webform

• Register with the Central Contractor Registry, www.ccr.gov - requires annual renewal

• Set up a user ID in e-snaps• If you have a DUNS # and CCR Registration,

set up your organization’s Applicant profile in e-snaps

Questions?

Jenny Helbraun Abramson(707) 824-2852

continuumofcare@comcast.nethttp://sonoma-county-continuum-of-care.wikispaces.com