Post on 17-Feb-2021
Signature and seal of the tenderer
1
BHARAT SANCHAR NIGAM LIMITED
(A Govt. of India Enterprise)
OFFICE OF THE GENERAL MANAGER
BSNL KANNUR, KANNUR-670002
BID DOCUMENT
E-TENDER FOR SUPPLY INSTALATION AND COMMISSIONING OF
SURVEILANCE CAMERA AND CENTRAL MONTORING SYSTEM FOR
VARIOUS EXCHANGES IN KANNUR BA (2020-21)
e-Tender No: GMT/PLG/MM/E-TENDER/SURVEILANCE CAMERA/2020-21/9
Dated 07/10/2020
Assistant General Manager (PLG)
O/o General Manager, BSNL Kannur
PIN-670 002
Signature and seal of the tenderer
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e-Tender No: GMT/PLG/MM/E-TENDER/SURVEILANCE CAMERA/2020-21/9
Dated 07/10/2020
SECTION No TITLE NAME PAGE NO.
SECTION -1 NOTICE INVITING TENDER 3-4
SECTION -2 SCOPE OF WORK 5
SECTION -3 GENERAL (COMMERCIAL ) CONDITIONS 6-15
SECTION -4 E-TENDERING INSTRUCTION TO BIDDERS(ERP) 16-20
SECTION -5 FINANCIAL BID 21
SECTION -6 TECHNICAL SPECIFICATIONS 22-23
SECTION -7 SCHEDULE OF REQUIREMENT 24
ANNXURE-1 BID FORM 25
ANNXURE-2 TENDERER/BIDDERS PROFILE 26
ANNXURE-3 PERFORMANCE SECURITY BOND 27-28
ANNXURE-4 LETTER OF AUTHORISATION FOR ATTENDING BID
OPENING
29
ANNXURE-5 DECLARATION ON CLAUSE BY CLAUSE COMPLIANCE 30
ANNXURE-6 AGREEMENT TO ACCOMPANY THE TENDER 31
ANNXURE-7 CERTIFICATE TO NON PARTICIPATION OF NEAR
RELATIVES
32
ANNXURE-8 CERTIFICATE FOR TENDER DOCUMENT DOWN LOADED
FROM INTERNET
33
ANNXURE-9 MANDATE FORM FOR TRANSFER OF PAYMENT
THROUGH ELECTRONIC CLEARANCE FUND TRANSFER
SCHEME
34
ANNXURE-10 REQUEST FOR REFUND OF EMD 35
ANNXURE-11 ADVANC STAMPED RECEIPT 36
ANNXURE-12 AGREEMENT 37-44
ANNXURE-13 CHECK LIST 45
Signature and seal of the tenderer
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SECTION-I
BHARAT SANCHAR NIGAM LIMITED
(A Govt. of India Enterprise)
NOTICE INVITING TENDER (NIT)
No: GMT/PLG/MM/E-TENDER/SURVEILANCE CAMERA/2020-21/ 9 Dated 07/10/2020
On behalf of Chairman and Managing Director, Bharat Sanchar Nigam Limited,
e-Tenders are invited by General Manager, BSNL Kannur for the supply, installation and
commissioning of Surveillance camera and Monitoring system in various exchanges of Kannur
BA from the prospective experienced manufactures/authorized dealers / reputed Private Ltd
Companies/Firms.
The prospective bidders should have minimum one year experience in the supply, installation and
commissioning of Surveillance camera and Monitoring system.
The eligible bidder should be an Indian Company/ manufactures/authorized dealers / reputed
Private Ltd Companies/Firms registered in India.
Tender document can be obtained/ downloaded from the website
https://etender.bsnl.co.in/irj/portal.
Sl.No Description of Activity
Estimated cost in Rs EMD in Rs
Tender form fee in Rs
1
Supply, installation and
commissioning of Surveillance
camera and Central Monitoring
system in various exchanges of
Kannur BA 784875 15697 590
Schedule to the invitation of tender
1 Designation and address of the
authority inviting tender
Assistant General Manager (Plg), O/o General
Manager, BSNL Kannur ,BSNL Bhavan,Kannur-02
2 Tender No No:GMT/PLG/MM/E-ENDER/SURVEILANCE
CAMERA/2020-21/9 Dated 07/10/2020
A Availability of Tender documents for
downloading
https://etender.bsnl.co.in/irj/portal
From 15/10/2020 17:00 hrs
https://etender.bsnl.co.in/irj/portalhttps://etender.bsnl.co.in/irj/portal%20from%2028/05/2020
Signature and seal of the tenderer
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B Last date and time of submission of
bid ( online)
09/11/2020 12:00 hrs
C Last date and time of submission of
Hard copy
09/11/2020 14.00 hrs
D Date and time of opening of technical
bid (on line)
09/11/2020 15:00 hrs
F Validity of the tender offer 180 days from the date of opening of the tender
G Cost of tender document Rs 590
H EMD Rs 15697
j Total No. of xges and central office 30+ 1 central office
Eligibility Criteria
1. The prospective bidders should have minimum one year experience in the supply, installation and
commissioning of Surveillance camera and Monitoring system.
2. The eligible bidder should be an Indian Company/ manufactures/authorized dealers /
reputed Private Ltd Companies/Firms registered in India.
3. GST Registration
Each bid shall be accompanied by an EMD (Bid Security) for Rs 15697./-in the form of a Demand Draft
obtained from any Public Sector/Scheduled Bank in favor of “The Accounts Officer(Cash), BSNL
Kannur”, payable at Kannur. Tenders without proper EMD will be rejected outright. However firms
registered under NSIC/MSME (for the same purpose) are exempted from remitting EMD/Form fee for the
specific work on production of valid certificate. Submission of UAM number is compulsory, failing which
the benefits will not be available.
The tender in the enclosed proforma should be submitted in sealed cover and superscripted as “E-Tender
For the supply, installation and commissioning of Surveillance camera and Monitoring system in
various exchanges of Kannur BA” and addressed to AGM(Plg),BSNL Bhavan, Kannur-670002. Tenders
may be dropped in the Tender Box kept for the purpose at Office of General Manager, III Floor, BSNL
BHAVAN, Kannur 670002 or sent by Registered Post with Acknowledgement Due .Address: AGM (Plg)
BSNL Bhavan,Kannur-670002).No separate acknowledgement will be given. The letter of authorization
shall be indicated by written power-of-attorney accompanying the bid.
-sd-
Assistant General Manager (PLG)
O/o of General Manager, BSNL Kannur
Signature and seal of the tenderer
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SECTION-II
SCOPE OF WORK
Supply, installation and commissioning of Surveillance camera for the following exchanges and
Central Monitoring system at Telephone Bhavan ,Computer cell/NIB , Kannur.
Sl.No Name of Exchange
1 Alavil
2 Pallikunnu
3 Anjarakandi
4 Echur
5 Kadachira
6 Munderi
7 Peralassery
8 Varam
9 Thottada
10 Azhikode
11 Dharmadam
12 Kodiyeri
13 Thoovakunnu
14 Chittariparamba
15 Kadirur
16 Mambaram
17 Kololam
18 Poolakutty
19 Cherukunnu
20 Kunhimangalam
21 Mattool
22 Karivellur
23 Mathamangalam
24 Mathil
25 Mayyil
26 Bellikoth
27 Pallikkara
28 Uduma
29 Kalanad
30 Kumbala
IP camera with 128Gb SD RAM and POE switch will be deployed at Exchanges. Motion
detection sensor can be enabled in IP camera, so that Video recording will start, only when
some type of motion is detected. This will reduce volume of recorded video data. Approx
10 days Video will be stored in SDRAM of IP Camera. At Central location Telephone
Bhavan Kannur, NVR(32 channel)(2Nos), Switch, 4TB Hard Disk (4Nos) and LED TV must
be deployed for Display.
Signature and seal of the tenderer
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SECTION-III
GENERAL (COMMERCIAL) CONDITIONS
1. Bidder Eligibility:
• The prospective bidders should have minimum one year experience in the supply,
installation and commissioning of Surveillance camera and Monitoring system.
• The eligible bidder should be an Indian Company/ manufactures/authorized dealers /
reputed Private Ltd Companies/Firms registered in India.
• GST Registration
2. Submission of Tender
The bid contains two parts–
Part A: The First part relates to uploading of scanned documents required for Technical Bid
in the appropriate place of the e-Tender Portal.
Part B: The Second part relates to uploading of Financial Bid containing the Price schedule
in excel format filled carefully in the appropriate place of the e-Tender Portal.
a) All the clauses of the bids must be complied with and price bids must be quoted online by the
bidders before the locking/closing time of the bid as specified in NIT
b) Bids shall remain valid for 180 days from date of opening of the bid. A bid valid for a shorter
period shall be rejected by BSNL as substantially non-responsive bid; the concerned bid shall
be rejected at the opening stage itself.
c) The BSNL may, at its discretion, extend this deadline for the submission of the bids by
amending the bid document in accordance with NIT in which case all rights and obligations of
the BSNL and bidders previously referred to the deadline will thereafter be subject to the
extended deadline.
2.1.The bidder shall submit the original tender form duly filled in and signed on all pages
along with the prescribed EMD and the cost of the tender documents (in the form of Demand
Draft/ cash receipt as prescribed )shall also be submitted as part of the Bid before the last date
and time for submission of Tender document as mentioned in NIT. . Firms registered under
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MSME/NSIC are exempted from remitting EMD/ Cost of tender document on production of
valid certificate
2.2 All overwriting/erasures/corrections in the bids hall be attested with date by the person
signing the bid.
2.3.The tender with all eligibility documents mentioned in clause 3 of this section should be
submitted in sealed cover and superscribed as ““E-Tender For the supply, installation and
commissioning of Surveillance camera and Monitoring system in various exchanges of
Kannur BA” and addressed to AGM(Plg),BSNL Bhavan, Kannur-670002. Tenders may be
dropped in the Tender Box kept for the purpose at Office of General Manager, III Floor,
BSNL BHAVAN, Kannur 670002 or sent by Registered Post with Acknowledgement Due
.Address: AGM (Plg), BSNL Bhavan,Kannur-670002).No separate acknowledgement will be
given. The letter of authorization shall be indicated by written power-of-attorney
accompanying the bid.
2.4 A clause-by-clause compliance on the purchaser’s Technical specifications and commercial conditions demonstrating substantial responsiveness to the technical
specification and commercial conditions should be submitted. In case of deviations, the
bidder shall give a statement of deviations and exceptions to the provision of the
technical specifications and commercial conditions. Bid without this will be summarily
rejected. In case of no deviation, nil statement is to be given.
Price Bid should be submitted through e-tender portal only.
2.5 Bids shall be received only up to the closing date &time prescribed in the NIT. In case the
closing date prescribed happens to be an official holiday for the BSNL office, the closing date
shall stand extended to the next working day without any change in the closing time.
2.6 Bids received after the last date and time shall be rejected and returned to the bidder
unopened. BSNL shall not be responsible for any postal delays or other reason by which the
delivery of the bid is delayed and no demands for consideration of such bids shall be
entertained by BSNL.
3. Power of Attorney
The power of Attorney should be submitted and executed in the non-judicial stamp paper of
appropriate value as prevailing in the BA and the same be attested by a Notary public or
registered before Sub-registrar of the state(s) concerned.
In case of the bidder being a firm, the said Power of Attorney should be executed by all the
partner(s) in favour of the said Attorney.
Attestation of the specimen signatures of authorized signatory by the Company’s/ firm’s
bankers shall be furnished. Name, designation, Phone number, mobile number, email address
and postal address of the authorized signatory shall be provided.
4. List of Documents to be submitted as Part of the Bid
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1) Notice Inviting Tender / bid document duly signed in all pages 2) EMD & Tender Form cost as specified 3) Tender form duly filled and signed 4) Technical compliance with deviation if any 5) Agreement to accompany the Tender duly filled in and signed 6) Technical brochures in support of products quoted meeting specification. 7) Copies of Company registration certificate if any 8) Certificate Regarding close relative working in BSNL 9) Certificate for Tender document downloaded from website
PRICE SCHEDULE UNDER SECTION V SHOULD NOT BE SUBMITTED OFFLINE
Original documents should be submitted for verification as and when demanded by BSNL
5. Earnest Money Deposit (EMD):
a) Each bid shall be accompanied by an EMD (Bid Security) for Rs 15697./-in the form of a
Demand Draft obtained from any Public Sector/Scheduled Bank in favor of “The Accounts
Officer(Cash), BSNL Kannur”, payable at Kannur. Tenders without proper EMD will be
rejected outright. However firms registered under NSIC/MSME (for the same purpose) are
exempted from remitting EMD/Form fee for the specific work on production of valid
certificate. Submission of UAM number is compulsory, failing which the benefits will not be
available.
b) The tender offer shall remain open for acceptance for 180 days from the date of opening of
the tender. The EMD will be forfeited to BSNL in case, after submitting the tender, the bidder
withdraw his offer or fails to execute the agreement when called for to do so
c) The EMD of the bidders whose tenders are not accepted will be refunded after finalization of
the tenders.
6. Opening of Bids
The bids will be opened in single. The Tendering Authority will open both technical bid and
financial bid on the date mentioned in the NIT. The venue of opening will be the chamber of
the AGM( Plg), O / o General Manager, BSNL BHAVAN, Kannur–670002 or any other
office authorized for the purpose by the General Manager ,BSNL ,Kannur, in the presence of
the bidders or their authorized representative as may be present at the prescribed time and date
of opening of the tender. The bidders can view the opening details after the Tendering
Authority opened them. The date fixed for opening of bids, if subsequently declared as
holiday by BSNL, the revised date of schedule will be notified in the e-Tender Portal.
However, in the absence of such notification, the bids will be opened on the next working day,
time remaining unaltered.
7. Bid Evaluation
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Prior to detailed evaluation, BSNL will determine the substantial responsiveness of each bid
to the bid document. A substantially responsive bid is one, which conforms to all the terms
and conditions of bid documents without material deviation. A bid determined as
substantially non-responsive will be rejected by BSNL. Usually work will be awarded to the
bidder who quotes the lowest rate
Financial Bids shall be evaluated to determine whether they are complete, whether any
computational errors have been made, whether documents have been properly signed and
whether bids are generally in order. If there is a discrepancy between words and figures the
amount in words shall prevail.
The rates not quoted in the format as given in the Financial Bid ( Online only) Form will
be rejected. The rates should be inclusive of all taxes, freight, and other levies if any
excluding GST. Any reduction in duties / taxes etc which comes into effect during and after
finalisation of tender will be passed on to the BSNL. BSNL will not be liable for any increase
in duties / taxes during the period.
Evaluation of the bids will be made on total contract charge for Sl.No. 1 to 11 . ie, on the basis of the total cost obtained by multiplying the quoted rate for each item with quantity.
Information brochures with complete specifications of the items quoted must be attached
along with the tender. All supplies should be accompanied with handbooks, motherboard
layout, jumper / DIP switch settings of all boards & circuit details especially motherboard
layout cards. Such items should be supplied free of cost with each item supplied.
Documentary proof of item meeting specifications mentioned must be submitted.
8. Letter of Intent
BSNL shall consider placement of letter of intent to those bidders whose offers have been
found technically, commercially and financially acceptable. The bidder shall within 2 weeks
of issue of letter of intent, give his acceptance along with performance security in conformity.
9. Security Deposit:
All suppliers (including MSME/NSICs who are registered with the designated MSME/NSIC
bodies, like National Small Scale Industries Corporation etc.) shall furnish performance
security paid in the form of Demand Draft drawn in favour of Accounts Officer (Cash),BSNL,
O/o the General Manager, BSNL Kannur,Kannur-670 002 or by Bank Guarantee as per
Annexure 3 valid for 12 months to the purchaser for an amount equal to 5% of the value of
Advance purchase order+ Corresponding GST within 14 days from the date of issue of
Advance Purchase Order by the Purchaser. In case BSNL extends the CONTRACT beyond
one year, PBG validity shall have to be extended accordingly as per relevant tender clauses.
The EMD and Security Deposit will not bear any interest
Performance Security will be discharged after completion of Service Provider’s performance
obligations under the contract.
10. If the Service Provider fails or neglects any of his obligations under the contract it shall be
lawful for BSNL to forfeit either whole or any part of performance security furnished by the
bidder as compensation for any loss resulting from such failure.
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11. Right to vary quantities
BSNL reserves the right at the time of award of contract to increase or decrease up to 25% of
the required quantity of services specified in the schedule of requirements without any change
in hiring charges of the offered quantity and other terms and conditions
12. Agreement
The successful bidder will have to execute an agreement as per Annexure 12, after remitting the
security deposit, in a stamp paper of Rs 200/- value at his own expenses. After executing the
agreement, the approved rate and contract shall be valid up to 6 Months from the date of execution of
the agreement. The contract period can be extended on same terms and conditions for a period of 6
months, subject to satisfactory performance during the previous period by the contractor.
The specification enclosed is the minimum configuration required. Vendors can offer higher
configuration. In such cases, the specification of the product must be enclosed separately.
The cost evaluation will be made on the basis of the minimum configuration specified in the
tender form.
Signing of Agreement shall constitute the award of hiring contract on the bidder.
13. Supply, Installation and commissioning Orders: After execution of the agreement, supply orders will be placed with the firm for the quantity as and when required by the BSNL. Any
goods manufactured from a country which shares a land border with India will be eligible to
procure only if the bidder/goods is registered with the competent Authority
14. Requirement: The requirement mentioned in the requirement schedule is only approximate and the BSNL will have the right to increase/decrease the quantity by 25% during the contract
period.
15. Supply, Installation and commissioning: The successful tenderer will have to supply Install and commissioning the materials ordered as per the supply order within 21 days from the date
of Supply Order or by the date specifically mentioned in the Supply Order. Extension of
supply, Installation and commissioning (delivery) period may be granted on specific request
subject to clause 16.
16. Liquidated Damage: In case the supply, installation and commissioning is not received within the period of 21 days from the date of Purchase Order or date specifically mentioned
in the Purchase order, and when the supply, installation and commissioning period is
extended, liquidated damages at the rate of 1% of the total value of the supply order per week
or part thereof for a period up to 5 weeks and thereafter at the rate of 1.5% of the value of the
delayed supply. installation and commissioning for each week of delay or part thereof for
another 5 weeks of delay will be levied. Quantum of liquidated damages assessed and levied
by the purchaser shall be final and not challengeable by the supplier.
17. Period of validity of tender: The rate quoted shall be firm and valid for a period of 6 months from the date of final acceptance of tender, which may be extended further for a period of 3
months at the discretion of the General Manager Telecom District, Kannur.
18. Termination of Contract:
i)In case after issue of firm order, the successful tenderer fails to supply, installation and
commissioning the items as per the specified quality and required quantity according to the
delivery schedule as given in the supply, installation and commissioning order and even fails to
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complete the supply, installation and commissioning within the extended period, if any, given in writing by BSNL, the General Manager, Telecom District, BSNL Kannur will be within his
full rights to terminate the Contract and to forfeit the Security Deposit of the successful
tenderer to the BSNL, by giving a notice of 14 days in writing sent by Registered post to the address
given in the tender submitted or to any other address which may be recorded in the office at the
request of the Tenderer. The period of 14 days will be counted from the date of dispatch of the
notice.
ii)The General Manager, Telecom District, BSNL Kannur reserves the right to terminate the contract
without assigning any reason by giving a notice of 14 days to the successful tenderer by registered
post to the address given in the tender submitted or to any other address which may be recorded in the
office at the request of the tenderer. The period of 14 days will be counted from the date of dispatch
of the notice. In such cases, the Security deposit of the successful tenderer will be refunded soon on
getting demand from the tenderer. BSNL will not be liable for payment of any compensation for any
loss that the Contractor may be put to or alleged to have been put to on account of such termination.
In case of the notice sent by registered post to the address recorded in the office as per clause 18(i) or
18(ii) is returned undelivered with the remarks addressee not found or addressee refused to accept, the
notice shall be deemed to have been served and the termination will automatically take effect from the
15th day of dispatch of the notice.
The General Manager Telecom District, BSNL Kannur will have the full right to reject any or
all the tenders received without assigning any reason whatsoever and is not bound to accept
the lowest tender.
Any tender submitted that does not satisfy the terms and conditions set out in the tender is
liable to be rejected.
The Tendering Authority reserves the right to disqualify such bidders who have a record of
not making the contractual obligations against earlier contract entered into with BSNL at
same or any other station.
19. Annulment of Award
Failure of the successful bidder to comply with the requirement of clause 9 shall constitute
sufficient ground for the annulment of the award and forfeiture of the bid security in which
event BSNL may make the award to any other bidder at the discretion of BSNL or call for
new bids.
20. Warranty - Two year comprehensive onsite warranty from the date of installation and commissioning or 30 months from the date of supply whichever is earlier. The supplier shall
warrant that the stores to be supplied shall be new and free from all defects and faults in
materials used, workmanship and manufacture and shall be of the highest grade and consistent
with the established and generally accepted standards for materials of the type ordered and
shall perform in full conformity with the specifications.
The supplier shall be responsible for any defect that may develop under the conditions
provided by the contract and under proper use, arising from faulty material, design or
workmanship such as corrosion of the equipment, inadequate quantity of material to meet
equipment requirements, inadequate contact protection, deficiencies in circuit design and/or
otherwise and shall remedy such defects at his own cost when called upon to do so by the
Purchaser who shall state in writing in what respect the stores are faulty. This warranty shall
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survive inspection or payment for / and acceptance of goods, but shall expire (except in
respect of complaints notified prior to such date) 30 months after the stores have been taken
over. If it becomes necessary for the Supplier to replace or renew any defective portion(s) or
parts of the equipment under this clause, the provisions of the warranty clause shall apply to
the portion(s) of the equipment so replaced or renewed or until the end of the above
mentioned period, whichever may be later. If any defect is not remedied by the supplier
within ONE WEEK, the Purchaser may proceed to get the defects remedied from open market
at the supplier’s risk and expenses, but without prejudice to any other rights which the
purchaser may have against the supplier in respect of such defects. Replacement under
warranty clause shall be made by the supplier free of all charges at site including freight,
insurance and other incidental charges.
21. Fall Clause:
If at any time during the period of contract (within scheduled delivery period or during
extension)
a. Any vendor reduces the sale price, sells or offers to sell the same or similar equipment/service to any person or organization including Department of Central/State
Government or any central/state PSU at a price lower than the price chargeable under the
contract, he shall forthwith notify the price and date of such reduction to the purchaser
1. OR
b. It comes to the notice of purchaser regarding reduction of price for the same or the similar equipment/service
1. OR
c. The price received in a new tender for the same or the similar equipment are less than the prices chargeable under the contract.
b) The purchaser will determine and intimate the new price taking into account various related aspects such as quantity, geographical location, etc. and the date of its effect for the balance
quantity/service to the vendor. The purchaser will also recover any excess amount already
paid/payable to the vendor. In case the vendor does not accept the new price and the date of
its effect, the purchaser shall have the right to terminate the contract without accepting any
further supplies. This termination of the contract shall be at the risk and responsibility of the
supplier and purchaser reserves the right to purchase the balance-unsupplied quantity/service
at the risk and cost of the defaulting vendor besides considering the forfeiture of his
performance security.
22. Submission of bills: Bills are to be submitted in triplicate to the Consignee along with
document within 15 days of supply, installation and commissioning. For claiming GST in
addition to the accepted rate, the bidder should have GST Registration Number and the bill
should contain all the details as per input tax Credit Rules under GST. Further the tax invoice
should be uploaded in the GST Portal as per GST guidelines to facilitate to avail input tax
credit by BSNL. In case, the bills are not submitted to BSNL as per above schedule, BSNL
will not take responsibility for delay in payment
23. Payment of bills: On receipt of the Bill(s), the Consignee will inspect the items supplied and
if necessary carry out the quality test and after satisfying himself of the quality and size of the
items as well as correctness of quantity and also its satisfactory installation and
commissioning will certify on the bill and send it to the Office of the General Manager,
Telecom District, BSNL Kannur-670002 for arranging payment. On receipt of the documents
as above 100% of payment will be made.
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24. Every effort will be made by the BSNL for arranging payment within a reasonable period after receipt of certified bills in the Office of General Manager. However, it is
made clear that the successful tenderer will not be eligible to get any interest on the
amount of pending bills, in case, the bills are held up for any reasons.
25. Refusal to accept the items supplied: In case the items supplied are of lower quality than the specified, the Consignee shall report the matter to the General Manager, Telecom District,
BSNL Kannur-670002 for necessary action. On getting such information, the General
Manager shall inspect himself or through his representative the items supplied and assess its
quality. In case the quality is found to be unsatisfactory, the successful tenderer will have to
remove the item immediately at his own expenses and the items conforming to the
specification should be supplied afresh. Supply of lower quality items will also be entailed as
sufficient reason to terminate the Contract as laid down in clause 18 above.
26. Force Majeure:
If any time, during the continuance of this contract, the performance in whole or in part by
either party of any obligation under this contract is prevented or delayed by reason of any
war, or hostility, acts of the public enemy, civil commotion, sabotage, fires, floods,
explosions, epidemics, quarantine restrictions, strikes, lockouts or act of God (Hereinafter
referred to as events) provided notice of happenings, of any such eventuality is given by either
party to the other within 21 days from the date of occurrence thereof, neither party shall by
reason of such events be entitled to terminate this contract nor shall either party have any
claim for damages against the other in respect of such on performance or delay in
performance under the contract shall be resumed as soon as practicable after such an event
may come to an end or cease to exist, and the decision of BSNL as to whether the supplies
have been so resumed or not shall be final and conclusive, provided further that if the
performance in whole or part of any obligation under this contract is prevented or delayed by
reason of any such event for a period exceeding 60 days either party may, at his option
terminate the contract.
27. Arbitration:
In the event of any question, dispute or difference arising under this agreement or in
connection there-with (except as to the matters, the decision to which is specifically provided
under this agreement), the same shall be referred to the sole arbitration of the General
Manager ,BSNL Kannur,Kannur-670 002 or in case his designation is changed or his office is
abolished, then in such cases to the sole arbitration of the officer for the time being entrusted
(whether in addition to his own duties or otherwise) with the functions of the General
Manager ,BSNL Kannur,Kannur-670 002 or by whatever designation such an officer may be
called (hereinafter referred to as the said officer), and if the General Manager ,BSNL
Kannur,Kannur-670 002 or the said officer is unable or unwilling to act as such, then to the
sole arbitration of some other person appointed by the General Manager, BSNL
Kannur,Kannur-670 002 or the said officer. The agreement to appoint an arbitrator will be in
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accordance with the Arbitration and Conciliation Act 1996. Except as otherwise provided
elsewhere in the contract, in the event of any disputes, controversy of differences arising out
of or relating to this agreement or the breach, termination or invalidity thereof between the
parties, such party or parties shall make a request to the other party or parties to amicably
settle such differences or disputes and parties shall thereupon make every effort to settle the
same amicably within a period of 60 (sixty) days from the date of making of such request.
a) Where parties are unable to settle the disputes through conciliation, the same shall be referred
to the authority in BSNL (CMD/CGM/GM,BSNL Kannur,Kannur-670 002, as the case may
be) for referral of such disputes to a sole arbitrator (chosen from the names provided by
BSNL), to be mutually decided by the parties, as per the provisions of the Arbitration and
Conciliation Act 1996, any amendment thereof, and any notification issued or rules made
there under from time to time.
The arbitrator may from time to time with the consent of both the parties enlarge the time
frame for making and publishing the award. Subject to the aforesaid, Arbitration and
Conciliation Act 1996 and then the rules made there under, any modification thereof for the
time being in force shall be deemed to apply the arbitration proceeding under this clause.
The venue of the arbitration proceeding shall be the office of the General Manager, BSNL
Kannur,Kannur-670 002 or such other places as the arbitrator may decide.
28. Set Off (Recovery of Sum Due):
Any sum of money due and payable to the Service Provider (including security deposit
refundable to him) under this contract may be appropriated by BSNL and set off the same
against any claim of BSNL for payment of a sum of money arising out of this contract or
under any other contract made by Service Provider with BSNL.
In the event of said security deposit being insufficient, the balance of total amount
recoverable, as the case may be shall be deducted from any sum due to the Service Provider
under this or any other contract with Bharat Sanchar Nigam Limited. Should this amount be
insufficient to cover the said full amount recoverable, the Service Provider shall pay to Bharat
Sanchar Nigam Limited on demand the balance amount, if any, due to Bharat Sanchar Nigam
Limited within 30 days of the demand by BSNL.
If any amount due to the company is so set off against the said security deposit, the service
Provider shall have to make good the said amount so set off to bring the security deposit to
the original value immediately by not later than 10 days.
If the service provider discontinued the service during the contract period/ extended period the
entire performance security deposit will be forfeited.
29. NEAR-RELATIONSHIP CERTIFICATE
The bidder should give a certificate regarding the relationship of bidder with any BSNL staff
working in the units where he is going to apply for the tender. In case of proprietorship firm
certificate will be given by the proprietor. For partnership firm certificate will be given by all the
Signature and seal of the tenderer
15
partners and in case of limited company by all the Directors of the company excluding
Government of India/ Financial institution nominees and independent non-Official part time
Directors appointed by Govt. of India or the Governor of the state and full time Directors of PSUs
both state and central. Due to any breach of these conditions by the company or firm or any
other person the tender will be cancelled and Bid Security will be forfeited at any stage whenever
it is noticed and BSNL will not pay any damage to the company or firm or the concerned person.
The Company or firm or the person will also be debarred for further participation in the
concerned unit.
The near relatives for this purpose are defined as:-
(a) Members of a Hindu undivided family.
(b) They are husband and wife.
(c) The one is related to the other in the manner as father, mother, son(s) and Son's wife
(daughter in law), Daughter(s) and daughter's husband (son in law), brother(s) and
brother's wife, sister(s) and sister's husband (brother in law).
d) The format of the certificate is given in Annexure 7
Signature and seal of the tenderer
16
SECTION –IV
E-TENDERING (THROUGH ERP) INSTRUCTIONS TO BIDDERS
Note :-
Please refer to Bidders Manual, Guidelines to bidders & FAQ available at
https://etender.bsnl.co.in/irj/portal.
GENERAL
These Special Instructions (for e-Tendering) supplement ‘Instruction to Bidders’, as mentioned in
the tender documents.
BSNL has decided to use process of e-tendering for inviting this tender and thus the
physical copy of the tender would not be sold. Submission of Bids through online process is
mandatory for this Tender.
For conducting electronic tendering, BSNL, Kannur Telecom Circle, Kannur (BA) is using the
portal (https://etender.bsnl.co.in/irj/portal) of BSNL, a Government of India Undertaking.
1. Tender Bidding Methodology:
Sealed Bid System – ‘Two Stage’ – Using Two Envelopes’, Financial & Techno-commercial
bids shall be uploaded by the bidder at the same time.
2. Broad outline of activities from Bidders prospective:
1. Procure a Digital Signing Certificate (DSC) (Class-3)
2. Register on Electronic Tendering System® (BSNL ERP TENDER PORTAL)
3. Create Users and assign roles on BSNL ERP TENDER PORTAL
4. View Notice Inviting Tender (NIT) on BSNL ERP TENDER PORTAL
5. Download Official Copy of Tender Documents from BSNL ERP TENDER PORTAL
6. Clarification to Tender Documents on BSNL ERP TENDER PORTAL
i. Query to BSNL (Optional)
ii. View response to queries posted by BSNL, as addenda.
7. Bid-Submission on BSNL ERP TENDER PORTAL
8. Attend Public Online Tender Opening Event (TOE) on BSNL ERP TENDER PORTAL
Opening of Financial /Techno-commercial Part
9. View Post-TOE Clarification posted by BSNL on BSNL ERP TENDER PORTAL
(Optional) Respond to BSNL’s Post-TOE queries.
10. Participate in e-Reverse Auction on BSNL ERP TENDER PORTAL
For participating in this tender online, the following instructions need to be read carefully. These
instructions are supplemented with more detailed guidelines on the relevant screens of the BSNL
ERP TENDER PORTAL.
Note 1: It is advised that all the documents to be submitted are kept scanned or converted to PDF
format in a separate folder on your computer before starting online submission.
Signature and seal of the tenderer
17
Note 2: While uploading the documents, it should be ensured that the file name should be the
name of the document itself
3. Digital Certificates
For integrity of data and its authenticity/ non-repudiation of electronic records, and be compliant
with IT Act 2000, it is necessary for each user to have a Digital Certificate (DC). also referred to
as Digital Signature Certificate (DSC), of Class 3 or above, issued by a Certifying Authority
(CA) licensed by Controller of Certifying Authorities (CCA) [refer http://www.cca.gov.in].
4. Registration
Tender document can be downloaded from the website: https://etender.bsnl.co.in/irj/portal and
to be submitted in the e-format.
Amendments, if any, to the tender document will be notified in the above website as and when
such amendments are notified. It is the responsibility of the bidders who have downloaded the
tender document from the website to keep themselves abreast of such amendments before
submitting the tender document.
Intending bidders are requested to register themselves with BSNL Tender Portal through
https://etender.bsnl.co.in/irj/portal for obtaining user-id, Digital Signature etc., by paying
Vendor registration fee. Tender processing fee payment should be done during requisition of
tender on line.
BSNL has decided to use process of e-tendering for inviting this tender and thus the physical
copy of the tender would not be sold.
Note: After successful submission of Registration details and Vendor registration fee and
processing fee ( as applicable). Please contact BSNL ERP TENDER HELP DESK(as given
below), to get your registration accepted/activated.
Sr.
No. Type of Query Contact Person
1. For User ID/Registration
related assistance to
bidders/vendors.
Please write Email to
agm.srm@bsnl.co.in
Landline:
0120-2755008
0120-2755002
0120-2755042
2. For bid specific query Contact the person mentioned in the tender
document or the unit by whom tender is invited.
http://www.tenderwizard.com/STPBSNLhttp://www.tenderwizard.com/STPBSNL
Signature and seal of the tenderer
18
3. For any other assistance to
bidders/vendors viz.
query/suggestions/feedback
1. Neelesh Bansal
AM, ERP-MM
Email: neelesh.bansal@gmail.com
2. Amit Kumar Sharma
AM, ERP-MM
Email: aks7778@bsnl.co.in
3. Rajiv Verma
AGM, ERP-MM
Email: rajivverma95@gmail.com
BSNL Contact-1 AGM(PLG),O/o GMTD,BSNL BHAVAN,KANNUR
BSNL’s Contact Person BALACHANDRAN NAIR P
Telephone/ Mobile 9446300060
E-mail ID agmplgcnn@gmail.com
BSNL Contact-2 SDE(CP), O/o GMTD,BSNL BHAVAN,KANNUR
BSNL’s Contact Person ANIL KANI
Telephone/ Mobile 9446039911
E-mail ID anilkanibsnl@gmail.com
Bidding related Information for this Tender.
The entire bid-submission can be online on ETS.
Broad outline of submissions are as follows:
1. Submission of Bid Security/ Earnest Money Deposit (EMD)
2. Submission of digitally signed copy of Tender Documents/ Addendum/addenda
3. Eligibility proof
4. Techno-commercial /Financial in electronic form.
6. Offline Submissions:
The bidder is requested to submit the all the below documents offline to AGM(PLG),O/o
GM,BSNL kannur 2 in a sealed envelope. The envelope shall bear (name of the work), the tender
number and the words ‘DO NOT OPEN BEFORE’ (due date & time).
1. EMD : for Rs-15697-/-in the form of Demand Draft / Banker’s Cheque / Bank
Guarantee (original)
2. Tender fee for RS590/- in the form of DD/Bankers Cheque.
3. Power of Attorney, if applicable.
mailto:anilkanibsnl@gmail.com
Signature and seal of the tenderer
19
7. Public Online Tender Opening Event (TOE)
BSNL ERP TENDER PORTAL offers a unique facility for ‘Public Online Tender Opening
Event (TOE)’. Tender Opening Officers as well as authorized representatives of bidders can
attend the Public Online Tender Opening Event (TOE) from the comfort of their offices. For this
purpose, representatives of bidders, duly authorized are requested to carry a Laptop and Wireless
Connectivity to Internet. Every legal requirement for a transparent and secure ‘Public Online
Tender Opening Event (TOE)’ has been implemented on BSNL ERP TENDER PORTAL.
BSNL ERP TENDER PORTAL has a unique facility of ‘Online Comparison Chart’ which is
dynamically updated as each online bid is opened. The format of the chart is based on inputs
provided by the Buyer for each Tender. The information in the Comparison Chart is based on the
data submitted by the Bidders in electronic forms. A detailed Technical and/ or Financial
Comparison Chart enhance Transparency. Detailed instructions are given on relevant screens.
NOTE: In case of internet related problem at a bidder’s end, especially during ‘critical events’
such as – a short period before bid-submission deadline, during online public tender opening
event, during e-auction, it is the bidder’s responsibility to have backup internet connections. In
case there is a problem at the e-procurement/ e-auction service-provider’s end (in the server,
leased line, etc) due to which all the bidders face a problem during critical events, and this is
brought to the notice of BSNL by the bidders in time, then BSNL will promptly re-schedule the
affected event(s).
10. Other Instructions
For further instructions, the vendor should visit the home -page of the portal
(https://etender.bsnl.co.in/irj/portal).
Important Note: It is strongly recommended that all authorized users of Supplier organizations
should thoroughly peruse the information provided under the relevant links, and take appropriate
action. This will prevent hiccups, and minimize teething problems during the use of BSNL ERP
TENDER PORTAL.
The following ‘FOUR KEY INSTRUCTIONS for BIDDERS’ must be assiduously adhered to:
1. Obtain individual Digital Signing Certificate (DSC or DC) well in advance of your first tender
submission deadline on BSNL ERP TENDER PORTAL
2. Register your organization on BSNL ERP TENDER PORTAL well in advance of your first
tender submission deadline on BSNL ERP TENDER PORTAL
3. Get your organization’s concerned executives trained on BSNL ERP TENDER PORTAL well
in advance of your first tender submission deadline on BSNL ERP TENDER PORTAL
4. Submit your bids well in advance of tender submission deadline on BSNL ERP TENDER
PORTAL (There could be last minute problems due to internet timeout, breakdown, etc While
Signature and seal of the tenderer
20
the first three instructions mentioned above are especially relevant to first-time users of BSNL
ERP TENDER PORTAL, the fourth instruction is relevant at all times.
5. The Tender Inviting Authority (TIA) will not be held responsible for any sort of delay or the
difficulties faced during the submission of bids online by the bidders due to local issues.
6. The time that is displayed from the server clock at the top of the tender Portal, will be
valid for all actions of requesting bid submission, bid opening etc., in the e-Procurement
portal. The Time followed in this portal is as per Indian Standard Time (IST) which is
GMT+5:30. The bidders should adhere to this time during bid submission.
11. Minimum Requirements at Bidders end
Computer System with good configuration (Min P IV, 1 GB RAM, Windows XP) ,Broadband
connectivity.
Microsoft Internet Explorer 6.0 or above, Digital Certificate(s)
12. Vendors Training Program
Vendors may contact the BSNL ERP TENDER HELP DESK personnel given above for any type
of training/help, which they may require while uploading the bids.
Signature and seal of the tenderer
21
SECTION V
FINANCIAL BID
(Online submission only)
To
The General Manager ,GMT,Kannur
O/o. GMT, BSNL, Kannur 670002.
Sub: Our Financial bid for for the supply, installation and commissioning of Surveillance camera and Monitoring system in various exchanges of Kannur BA
Ref:: No: GMT/PLG/MM/E-TENDER/SURVEILANCE CAMERA/2020-21/ 9 Dated 07/10/2020
Dear sir,
With reference to your Tender cited above, we the under signed offer to undertake for the supply, installation and commissioning of Surveillance camera and Monitoring system in various exchanges of Kannur BA in conformity with the said specifications and conditions of contract at the rate quoted below
SL.NO ITEM DESCRIPTION COUNT UNIT
Quoted rate per unit
inclusive of all taxes &
levies but excluding
GST In figure
Quoted rate per unit
inclusive of all taxes
& levies but
excluding GST In
words
1 IP CAMERA 64 No
2 Power on Ethernet Switch 13 No
3 1 PORT POE +power Injector 26 No
4 Memory card 64 No
5 Co-box 64 No
6 Cable 2145 metre
7 Conduit 2145 metre
8 NVR 32 CHANNEL 2 No
9 Surveillance Hard Disk -4TB 4 No
10 LED TV 32" 1 No
11
Configuration Installation and
commissioning charge for
surveillance camera in exchanges &
monitoring system at Central office
TB kannur
31 No
Name and address of the Bidder:
Signature and seal of the tenderer
22
SECTION VI
TECHNICAL SPECIFICATIONS
EQUIPMENT/ ACCESSORIES TO BE DEPLOYED AT EXCHANGES
SL.NO ITEM DESCRIPTION SPECIFICATION
1
IP CAMERA
2 mega pixel (1080P), Day/Night IP67 Weather proof, Bullet Camera, , 4mm
fixed lens, Max IR LED length 30mtr, 3D DNR,DWR,FPS (192*1080) support for
upto 128GB SDRAM
2
Power on Ethernet Switch
4port 10/100mbps 30w output poe, 2 port 100mbps uplink, Complinace IEEE
802.3,IEEE 802.3u 100BASE-TX,,IIEEE 802.3x flow control,IEEE 802.3af
PoE,IEEE 802.3at PoE, 48 V DC input
3
1 PORT POE +power Injector 1 Ethernet Input (data only) port and 1 Output (data + power) port Power over
Ethernet Injector,48V DC input
4 Memory card Camera brand 128GB SDRAM memory
card built for Surveillance camera.
5 Co-box 4*4 Co-box
6 Cable CAT-6 Cable
7 Conduit
Ivory ISI lite pipe, Ivory Fittings
EQUIPMENT/ ACCESSORIES TO BE DEPLOYED AT CENTRAL LOCATION TB,KANNUR
SL.NO ITEM DESCRIPTION SPECIFICATION
1 NVR 32 CHANNEL
32 Channel NVR, H.265+/H.265 main stream video compression, Up to 32-ch cameras can be connected , support 2
SATA interfaces , Up to 8 MP resolution for recording. S/W Motion,face
andVandalism detection, Remote footage download, Smartphone, tablet,
window app and internet explorer Remote viewing. H/W cat-6 Eithernet to
Network , standard 3-prong wall plug , VGA monitor Out and 4K HDMI out for
TV/Monitors.
2 Surveillance Hard Disk 4TB 5400RPM, SATA, Size 3.5, Hard
Disc Drive
Signature and seal of the tenderer
23
3 LED TV 32"
Screen Size : 32 (80cm), Screen Type : LED, 1366 x 768 HD,Ready resolution
with 3 nos of HDMI ports
Signature and seal of the tenderer
24
SECTION VII
SCHEDULE OF REQUIREMENT(SOR)
REQUIREMENT AT EXCHANGES
SL.NO ITEM DESCRIPTION COUNT UNIT
1 IP CAMERA 64 Nos
2 Power on Ethernet Switch 13 Nos
3 1 PORT POE +power Injector 26 Nos
4 Memory card 64 Nos
5 Co-box 64 Nos
6 Cable 2145 Metre
7 Conduit 2145 Metre
REQUIREMENT AT CENTRAL OFFICE TB KANNUR
SL.NO ITEM DESCRIPTION COUNT UNIT
1 NVR 32 CHANNEL 2 Nos
2 Surveillance Hard Disk -4TB 4 Nos
3 LED TV 32" 1 No
Signature and seal of the tenderer
25
ANNEXURE-1
BID FORM
e-Tender No: GMT/PLG/MM/E-TENDER/SURVEILANCE CAMERA/2020-21/9 Dated 07/10/2020
From:
To
General Manager,
BSNL Kannur,BSNL Bhavan,
South Bazar,Kannur – 670002
Sir,
1 .We, undersigned, offer to supply, installation and commissioning of Surveillance camera and
Monitoring system in various exchanges of Kannur BA in conformity with the conditions of
contract and specifications
2. We undertake, to enter into agreement within one week of being called upon to do so and bear
all expenses including charges for stamps etc and agreement will be binding on us.
3. If our Bid is accepted, we will obtain the guarantees of a Scheduled Bank for the due
performance of the Contract.
4. We agree to abide by this Bid for a period of 180 days from the date fixed for Bid opening and
it shall remain binding upon us and may be accepted of any time before the expiration of that
period.
5. Until an agreement is signed and executed, this Bid together with your written acceptance
thereof in your notification of award shall constitute a binding contract between us.
6. Bid submitted by us is properly sealed and prepared so as to prevent any subsequent
replacement.
7. We understand that you are not bound to accept the lowest or any bid, you may receive.
Dated this …………………...........…..Day of ……….................………2020.
Signature of
In capacity of
Duly authorized to sign the bid for and on behalf of ……………...................................
Witness ……………………………………………………………
Address …………………………………….
Signature
Signature and seal of the tenderer
26
ANNEXURE-2
Tenderer/Bidder’s profile
General:
1. Name of the Tenderer/Firm……...........................................................................
2. Name of the person submitting the tender whose photograph is affixed:
Shri/Smt. …………………………………….................………………………..
(In case of Proprietary/Partnership firms, the tender has to be signed by
Proprietor/Partner only, as the case may be)
3. Address of the firm :
……………………………………………………............…………………………..........………
…………………………………………………………………………………………………......
..…………….
4. Telegraphic Address :
…………………………………………………………………………............………………….
5. Tel No. (with STD Code) : (Office) …………………..… (Fax) …….…………....……..
6. Registration & incorporation particulars of the firm:
(i) Proprietorship
(ii) Partnership
(iii) Private Limited
(iv) Public Limited
(Please attach attested copies of documents of registration/incorporation of your firm with the competent
authority as required by business law)
7. Name of Proprietor/Partners/Directors: …………………………………………….
……………………………………………………………………………………………………
8. Tenderer’s Experienced Certificate details:
9. Tenderer’s bank, its address and his Current Account Number:
……………………………………............…………………………………………………………………………………….........……………
…..
10. (a) Permanent Income Tax Number, Income Tax Circle :
………………………………………….............…………………
(Please attach a copy of last income tax return)
(b) GST No :
…………………………………………………………………………………………………......
....………………
(Please attach a copy of GST)
Passport size
Photograph of the
Tenderer/ Authorised
signatory holding
power of attorney
Signature and seal of the tenderer
27
ANNEXURE-3
PERFORMANCE SECURITY BOND
(To be typed on Non-judicial stamp paper of Rs.200/-)
1. In consideration of Bharat Sanchar Nigam Ltd., Kannur (here in after called the BSNL,
Kannur ) having agreed to exempt _________________________________________________
____________ (here in after called the said Service Provider(s) from the demand of security
deposit Rs. ______________on production of Bank Guarantee for Rs. __________For the due
fulfilment by the said Service Providers of the terms & conditions to be contained in an
Agreement in connection with the contract for supply of ___________________________we,
(name of the bank) ___________________________________(here in after referred to as “the
Bank”) at the request of _________________________________Service Provider’s do hereby
undertake to pay to the BSNL, ______________________an amount of not exceeding
___________________________________, against any loss or damage caused to or suffered or
would be caused to or suffered by the BSNL, ___________ by reason of any breach by the said
Service Provider’s of any of the terms & conditions contained in the said agreement.
2. We (name of the bank) ___________________________________________ do hereby
undertake to pay the amounts due and payable under this guarantee without any demur, merely
on a demand from the BSNL, ____________________ stating that the amount claimed is due by
way of loss or damages caused to or would be caused to or suffered by the BSNL,
________________ reason of breach by the said Service Provider’s of any of the terms &
conditions contained in the said agreement or by reason of the Service Providers failure to perform
the said Agreement. Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee where the decision of the BSNL,
________________ in these counts shall be final and binding on the bank. However, our liability
under this guarantee shall be restricted to an amount not exceeding Rs.___________/- (
Rupees______________________________________only).
3. We undertake to pay to the BSNL, _________________ any money so demanded not
withstanding any disputes raised by the Service Provider(s)/supplier(s) in any suit or proceeding
pending before any court or tribunal relating there to our liability under the present being absolute
and equivocal. The payment so made by us under this bond shall be valid discharge of our liability
for payment there under and the Service Provider(s)/ supplier(s) shall have no claim
against us for making such payment.
Signature and seal of the tenderer
28
4. We (name of the bank) ______________________________________________further
agree that the guarantee herein contained shall remain in full force and effect immediately for a
period of 12 months from date herein and further agrees to extend the same from time to time so
that it shall continue to be enforceable till all the dues of the BSNL,
______________________under or by virtue of the said agreement have been fully paid and its
claims satisfied or discharged or till BSNL, ____________________certifies that the terms &
conditions of the said agreement have been fully and properly carried out by the said Service
Provider(s) and accordingly discharges this guarantee.
5. We (name of the bank) further agree with the BSNL, ____________ that the BSNL,
__________ shall have the fullest liberty without our consent and without affecting in any manner
our obligations here under to vary and of the terms & conditions of the said agreement or to
extend time of performance by the said contractor(s) from time to time or to postpone for
any time to time any of the powers exercisable by the BSNL, _____________________ against
the said Service Provider(s) and to forbear or enforce any of the terms & conditions relating to the
said agreement and we shall not be relieved from our liability by reason of any such variation, or
extension being granted to the said Service Provider(s) or for any forbearance, and
or any omission on the part of the BSNL, ________________ or any indulgence by BSNL,
______________to the said Service Provider(s) or by any such matter or thing whatsoever which
under the law relating to sureties would , but for this provision, have effect of so relieving us.
6. This guarantee will not be discharged due to the change in the constitution of the Bank or the
Service Provider(s) / supplier(s)
7. This guarantee shall be irrevocable and the obligations of the Bank herein shall not be
conditional to any prior notice by BSNL.
Dated : _________________________
For ______________________________________
(Indicating the name of the bank)
N.B. This guarantee should be issued on non-judicial stamped paper, stamped in accordance
with the stamp act.
Signature and seal of the tenderer
29
ANNEXURE-4
LETTER OF AUTHORIZATION FOR ATTENDING BID OPENING
(To reach on or before date and time of bid opening)
To
TheAGM(PLG)
O/o General Manager, BSNL Kannur,
Sir,
Subject: Authorisation for attending bid opening on ____________ (date) in the tender for vehicle
for field and head quarters duties of Kannur BA
Following persons are hereby authorized to attend the bid opening for the tender mentioned above
on behalf of ________________________________________________________(Bidder) in
order of preference given below:
Order of Preference Name Specimen Signature
I.
II.
Alternate Representative Or
Officer authorized to sign the bid
Documents on behalf of the bidder.
Note:
Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one, first preference will be allowed. Alternative representative will be
permitted when regular representatives are not able to attend.
Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not received.
Signature and seal of the tenderer
30
ANNEXURE - 5
DECLARATION ON CLAUSE BY CLAUSE COMPLIANCE
e-Tender No: GMT/PLG/MM/E-TENDER/SURVEILANCE CAMERA/2020-21/9 Dated 07/10/2020
For understanding the terms & condition of Tender & Spec. of work
a) Certified that:
I/ We …………………………………………………………………………………………………
have read, understood and agree with all the terms and conditions, specifications included in the
tender documents & offer to execute the work at the rates quoted by us in the tender form. If I/ We
fail to enter into the agreement & commence the work in time, the EMD/ SD deposited by us will
stand forfeited to the BSNL
The tenderer hereby covenants and declares that:
1. All the information, Documents, Photo copies of the Documents/ Certificates enclosed along
with the Tender offer are correct.
2. If anything is found false and/or incorrect and/or reveals any suppression of fact at any time,
BSNL reserves the right to debar our tender offer/ cancel the LOA/Purchase/ work order if issued
and forfeit the EMD/ SD/ Bill amount pending with BSNL. In addition, BSNL may debar the
contractor from participation in its future tenders.
3. I/We hereby certify that I/We have read the entire terms and conditions of the tender
documents, which form part of the contract agreement and I/We shall abide hereby by all the
terms/conditions/clauses contained therein unconditionally.
Signature of Tenderer
Name of Tenderer………………..
(Along with date & Seal)
Signature and seal of the tenderer
31
ANNEXURE -6
AGREEMENT TO ACCOMPANY THE TENDER
1. Should the tender be accepted, I/we agree to abide by and fulfil the terms and conditions
outlined in the tender and to enter into a formal agreement with the BSNL in due course. Till such
time, acceptance of this shall be deemed to be the contract.
2. The sum of Rs. (Rupees ) remitted by me/us as Earnest Money Deposit
the full value of which is to be absolutely forfeited to the BSNL without prejudice to any other
rights or remedies of the BSNL should I/we withdraw the tender before final acceptance of the
tender of the successful tenderer or in the event of acceptance of tender fail to pay Security
Deposit and to execute the agreement within the due date. I/we will not claim interest on Earnest
Money Deposit while it is in the custody of the Asst. General Manager (MM), O/o the General
Manager Telecom, BSNL, Kannur.
3. I/we agree that the decisions of the General Manager Telecom District, BSNL Kannur,
regarding effects of this tender shall be final and legally binding on me/us.
Signature of Tenderer:
Place: Name :
Date: Full Address:
Witness:
Signature:
Name & address:
Signature and seal of the tenderer
32
ANNEXURE -7
CERTIFICATE FOR NON PARTICIPATION OF NEAR RELATIVES
(Certificate on Non-Participation of near Relatives in the tender called for supply, installation and
commissioning of Surveillance camera and Monitoring system in various exchanges of Kannur
BA)
I, ________________________________________ S/o_________________________________
R/o _______________________________________________ hereby certify that none of my
relative(s) as defined in Section-III clause 29 of Bid document is/ are employed in BSNL unit as
per details given in Bid document. In case at any stage, it is found that the information given by
me is false/incorrect, BSNL shall have the absolute right to take any action as deemed fit/
without any prior intimation to me.
Signed ______________________
For and on behalf of the Service Provider
Name(caps) _______________
Position ___________________
Date _____________________
Signature and seal of the tenderer
33
ANNEXURE -8
CERTIFICATE (FOR TENDER DOCUMENT DOWNLOADED FROM INTERNET)
I / We ,
………………………………………………………………………………………………………
………………hereby declare that the tender document submitted has been downloaded from the
website https://etender.bsnl.co.in/irj/portal and no addition/deletion/correction has been made in
the downloaded tender document. I also declare that I have enclosed a DD for Rs. 590/- towards
the cost of bid document along with the tender.
Signature of the tenderer
Name & Address:
Place
Date
Signature and seal of the tenderer
34
ANNEXURE-9
MANDATE FORM FOR TRANSFER OF PAYMENTS THROUGH ELECTRONIC
CLEARANCE / ELECTRONIC FUND TRANSFER SCHEME.
Authorisation for payment of Supplier’s/contractor’s Bills through E-payment proforma
1. Name of The Bidder
2. Address
3. Telephone Number
4. E-mail ID
5. Name of the Bank
6. Branch Name
7. Type of Account
8. Name of the Account Holder
(As per Bank Account)
9. Account Number appearing in
the Cheque Book
10. IFSC Code of Branch
11. Branch Address
12. Telephone Number of the
Branch
I hereby express my willingness to receive payment of the bills through Electronic Fund Transfer
Scheme. I do authorise the Accounts Officer (Cash) BSNL to arrange to credit the payment of my
bills through Electronic Payment System to my account given above.
Note: Copy of 1st page of bank passbook or cancelled cheque leaf is enclosed.
Signature and seal of the tenderer
35
ANNEXURE -10
REQUEST FOR REFUND OF EMD
From
……………………………….
……………………………….
……………………………….
……………………………….
To
The General Manager,
BSNL Kannur, Kannur – 670002
Sir,
Sub: Request for refund of EMD reg:
Ref: E-Tender No: GMT/PLG/MM/E-TENDER/SURVEILANCE CAMERA/2020-21/9 Dated
07/10/2020
I/We have submitted tender for Hiring of Vehicle for Kannur BA as per tender
notification cited above. In case my/our tender is not accepted, the EMD remitted by me/us may
kindly be refunded as soon as possible. An advance stamped receipt for the same is attached
herewith.
Thanking you
Yours faithfully,
Signature :
Name & Address:
………………………………………………………………………………………………..............
...................
Signature and seal of the tenderer
36
ANNEXURE- 11
ADVANCE STAMPED RECEIPT
Received an amount of Rs. /- (------------------) from Accounts Officer(Cash), Office of the
General Manager, BSNL Kannur towards refund of EMD amount remitted as per tender Tender
No. …………………………………………………………………
Signature:
Date : Name & Address:
Signature and seal of the tenderer
37
ANNEXURE -12
AGREEMENT
AGREEMENT FOR THE SUPPLY INSTALLATION AND COMMISSIONING OF
SURVEILANCE CAMERA AND CENTRAL MONTORING SYSTEM FOR VARIOUS
EXCHANGES IN KANNUR BA
No: GMT/PLG/MM/E-TENDER/SURVEILANCE CAMERA/2020-21/ 9 Dated 07/10/2020
(To be executed on Rs.200/- Non-judicial stamp paper)
This agreement is made on this_________________dayof_________________2020
between M/s_____________________________________________ (herein after called the
Service Provider whose term includes its successor sand assignees) whose registered office is at
______________________________________________________________________________
_and is registered Under_________________________________________________ and acting
through its authorized official Sri.
___________________________________________________ _____________
AND
Bharat Sanchar Nigam Ltd. ( herein after called the BSNL whose term includes its
successors and assignees) whose registered office is situated at Bharat Sanchar Bhawan, Janpath,
New Delhi-110 001 and acting through its authorized official AGM (MM), O/o the General
Manager, BSNL Kannur at Kannur. The Service Provider will provide supply, install and
commission the surveillance camera and central monitoring system for various exchanges in
Kannur BA on the terms and conditions herein contained, and rates as mentioned schedule in
appendix- I. The “Service Provider” has deposited Rs. (----------) as interest free Performance
Security (Security Deposit).
Now these present witnesses and it is hereby agreed and declared by and between the
parties to these present as followings.
1. The Service Provider shall during the period of this contract, that is to say from__________
to ___________ or until this contract is determined by such notice as herein after mentioned, will
supply, install and commission surveillance camera and central monitoring system for various
exchanges in Kannur BA on the rates accepted as described in schedule vide appendix-I
(separately attached) to this agreement. BSNL shall reimburse that amount of GST, if any, paid
by the Service Provider to the authorities on account of the services rendered by him to BSNL.
This reimbursement shall be admissible on production of proof of deposit of the same by the
Service Provider. It is agreed by the Service Provider that number of surveillance camera and
central monitoring system is likely to change and may be demanded according to the exigencies
of service by BSNL.
Signature and seal of the tenderer
38
2. The Service Provider shall comply with all the terms and conditions of Bid documents
contained which are part and parcel of this agreement and forms integral part of this agreement
and also the following.
3. The NIT( Notice Inviting Tender ), Bid documents (Qualifying and Financial), letter of
intent, approved rates, annexed hereto and such other additional particulars, addendums,
corrigendum, instructions, drawings, work orders as may be found requisite to be given during
execution of the work shall be deemed and taken to be an integral part of the contract and shall
also be deemed to be included in the expression “The Agreement” or “The Contract” wherever
herein used.
4. In case of any accident resulting in loss or damage to property of life, the sole
responsibility for any legal or financial implication would vest with the Service Provider. BSNL
shall have no liability whatsoever.
5. The Bid Document No: GMT/PLG/MM/E-TENDER/SURVEILANCE CAMERA/2020-21/9
Dated 07/10/2020 .Schedules of requirement /Annexure which we annexed to this agreement
shall form part and parcel of this Agreement and integral part of this agreement.
6. That Service Provider is/ shall be liable for any legal dispute/cases/claims that have arisen or
may arise during the currency of the agreement in respect of surveillance camera and central
monitoring system provided by Service Provider. BSNL shall not be liable for any loss, damages,
etc suffered/ to be suffered by Service Provider or third party as the case may be.
7. Service Provider shall not engage any person below 18 years of age.
8. Supply, Installation and commissioning Orders: After execution of the agreement, supply
orders will be placed with the firm for the quantity as and when required by the BSNL. Any
goods manufactured from a country which shares a land border with India will be eligible to
procure only if the bidder/goods is registered with the competent Authority
9. Requirement: The requirement mentioned in the requirement schedule is only approximate
and the BSNL will have the right to increase/decrease the quantity by 25% during the contract
period.
10. Supply, Installation and commissioning: The successful tenderer will have to supply
Install and commissioning the materials ordered as per the supply order within 21 days from the
date of Supply Order or by the date specifically mentioned in the Supply Order. Extension of
supply, Installation and commissioning (delivery) period may be granted on specific request
subject to clause 16.
11. Liquidated Damage: In case the supply, installation and commissioning is not received
within the period of 21 days from the date of Purchase Order or date specifically mentioned in
the Purchase order, and when the supply, installation and commissioning period is extended,
liquidated damages at the rate of 1% of the total value of the supply order per week or part
thereof for a period up to 5 weeks and thereafter at the rate of 1.5% of the value of the delayed
supply. installation and commissioning for each week of delay or part thereof for another 5
Signature and seal of the tenderer
39
weeks of delay will be levied. Quantum of liquidated damages assessed and levied by the
purchaser shall be final and not challengeable by the supplier.
12. Period of validity of tender: The rate quoted shall be firm and valid for a period of 6 months
from the date of final acceptance of tender, which may be extended further for a period of 3
months at the discretion of the General Manager Telecom District, Kannur.
13. Termination of Contract:
i. In case after issue of firm order, the successful tenderer fails to supply, installation and
commissioning the items as per the specified quality and required quantity according to the
delivery schedule as given in the supply, installation and commissioning order and even fails to
complete the supply, installation and commissioning within the extended period, if any, given in writing by BSNL, the General Manager, Telecom District, BSNL Kannur will be within his full rights to
terminate the Contract and to forfeit the Security Deposit of the successful tenderer to the BSNL, by
giving a notice of 14 days in writing sent by Registered post to the address given in the tender submitted
or to any other address which may be recorded in the office at the request of the Tenderer. The period of
14 days will be counted from the date of dispatch of the notice.
ii. The General Manager, Telecom District, BSNL Kannur reserves the right to terminate the contract without assigning any reason by giving a notice of 14 days to the successful tenderer by regis-
tered post to the address given in the tender submitted or to any other address which may be recorded in
the office at the request of the tenderer. The period of 14 days will be counted from the date of dispatch
of the notice. In such cases, the Security deposit of the successful tenderer will be refunded soon on get-
ting demand from the tenderer. BSNL will not be liable for payment of any compensation for any loss
that the Contractor may be put to or alleged to have been put to on account of such termination.
iii. In case of the notice sent by registered post to the address recorded in the office as per section III clause 18 (i) or 18(ii) is returned undelivered with the remarks addressee not found or addressee refused
to accept, the notice shall be deemed to have been served and the termination will automatically take
effect from the 15th day of dispatch of the notice.
iv. The General Manager Telecom District, BSNL Kannur will have the full right to reject any or all the tenders received without assigning any reason whatsoever and is not bound to accept the
lowest tender.
v. Any tender submitted that does not satisfy the terms and conditions set out in the tender is liable to be rejected.
vi. The Tendering Authority reserves the right to disqualify such bidders who have a record of not making the contractual obligations against earlier contract entered into with BSNL at same or
any other station.
14. Annulment of Award
Failure of the successful bidder to comply with the requirement of clause 9 section III shall
constitute sufficient ground for the annulment of the award and forfeiture of the bid security in
which event BSNL may make the award to any other bidder at the discretion of BSNL or call for
new bids.
15. Warranty - Two year comprehensive onsite warranty from the date of installation and commissioning or 30 months from the date of supply whichever is earlier. The supplier shall
Signature and seal of the tenderer
40
warrant that the stores to be supplied shall be new and free from all defects and faults in
materials used, workmanship and manufacture and shall be of the highest grade and consistent
with the established and generally accepted standards for materials of the type ordered and shall
perform in full conformity with the specifications.
The supplier shall be responsible for any defect that may develop under the conditions provided
by the contract and under proper use, arising from faulty material, design or workmanship such
as corrosion of the equipment, inadequate quantity of material to meet equipment requirements,
inadequate contact protection, deficiencies in circuit design and/or otherwise and shall remedy
such defects at his own cost when called upon to do so by the Purchaser who shall state in
writing in what respect the stores are faulty. This warranty shall survive inspection or payment
for / and acceptance of goods, but shall expire (except in respect of complaints notified prior to
such date) 30 months after the stores have been taken over. If it becomes necessary for the
Supplier to replace or renew any defective portion(s) or parts of the equipment under this clause,
the provisions of the warranty clause shall apply to the portion(s) of the equipment so replaced or
renewed or until the end of the above mentioned period, whichever may be later. If any defect is
not remedied by the supplier within ONE WEEK, the Purchaser may proceed to get the defects
remedied from open market at the supplier’s risk and expenses, but without prejudice to any
other rights which the purchaser may have against the supplier in respect of such defects.
Replacement under warranty clause shall be made by the supplier free of all charges at site
including freight, insurance and other incidental charges.
16. Fall Clause:
If at any time during the period of contract (within scheduled delivery period or during
extension)
a. Any vendor reduces the sale price, sells or offers to sell the same or similar equipment/service to any person or organization including Department of Central/State
Government or any central/state PSU at a price lower than the price chargeable under the
contract, he shall forthwith notify the price and date of such reduction to the purchaser
OR
b. It comes to the notice of purchaser regarding reduction of price for the same or the similar equipment/service
OR
c. The price received in a new tender for the same or the similar equipment are less than the prices chargeable under the contract.
OR
d. The purchaser will determine and intimate the new price taking into account various related aspects such as quantity, geographical location, etc. and the date of its effect for the balance
quantity/service to the vendor. The purchaser will also recover any excess amount already
paid/payable to the vendor. In case the vendor does not accept the new price and the date of its
effect, the purchaser shall have the right to terminate the contract without accepting any further
supplies. This termination of the contract shall be at the risk and responsibility of the supplier
and purchaser reserves the right to purchase the balance-unsupplied quantity/service at the risk
and cost of the defaulting vendor besides considering the forfeiture of his performance security.
17. Submission of bills: Bills are to be submitted in triplicate to the Consignee along with
document. For claiming GST in addition to the accepted rate, the bidder should have GST
Registration Number and the bill should contain all the details as per Cenvat Credit Rules i.e.
Hiring Charges, GST Registration No. etc. Further the tax invoice should be uploaded in the GST
Signature and seal of the tenderer
41
Portal as per GST guidelines to facilitate to avail input tax credit by BSNL. In case, the bills
are not submitted to BSNL as per above schedule, BSNL will not take responsibility for delay in
payment
18. Payment of bills: On receipt of the Bill(s), the Consignee will inspect the items supplied and
if necessary carry out the quality test and after satisfying himself of the quality and size of the
items as well as correctness of quantity and also its satisfactory installation will certify on the bill
and send it to the Office of the General Manager, Telecom District, BSNL Kannur-670002 for
arranging payment. On receipt of the documents as above 100% of payment will be made.
19. Refusal to accept the items supplied: In case the items supplied are of lower quality than the specified, the Consignee shall report the matter to the General Manager, Telecom District,
BSNL Kannur-670002 for necessary action. On getting such information, the General Manager
shall inspect himself or through his representative the items supplied and assess its quality. In
case the quality is found to be unsatisfactory, the successful tenderer will have to remove the
item immediately at his own expenses and the items conforming to the specification should be
supplied afresh. Supply of lower quality items will also be entailed as sufficient reason to
terminate the Contract as laid down in clause 18 above.
Every effort will be made by the BSNL for arranging payment within a reasonable period after
receipt of certified bills in the Office of General Manager. However, it is made clear that the
successful tenderer will not be eligible to get any interest on the amount of pending bills, in case,
the bills are held up for any reasons.
20. Force Majeure:
If any time, during the continuance of this contract, the performance in whole or in part by either