BFMS

UNEP Training on Project Management and Administration

Processes

BFMS

I. BFMS Services

II. Core Elements of Fund Management

III. Common Areas of Concern

I. BFMS Services – Fund Management and more

SupportServices

Budget Accounts

Treasury

FundManagement

BFMS

II. Core Elements of Fund Management

A. Project Management and Administration

B. Oversight Functions

C. Reporting

II. Core Elements – A. Project Management + Administration

Project formulation – guidance, requirements, costing, etc

Project review and approval process – administrative requirements

Project implementation (administration and financial reporting)

Financial management• Internal projects – analysis, guidance, certification• External projects - analysis, guidance, monitoring,

reporting

Donor agreements – guidance on financial rules and design

Recording and monitoring expenditure

Monitoring income

Creating of allotments in IMIS

Creating suballotments to outposted offices

Developing and clearing MOU’s

Preparing payments

Processing travel requests, advances and claims

Maintaining data on third parties

II. Core Elements – A. Project Management + Administration II

II. Core Elements – B. Oversight Functions

Upholding Financial Regulations and Rules

Ensuring consistency - across projects, programmes and Divisions

Certifying functions

Monitoring financial progress

Financial reporting to donors

II. Core Elements – C. Reporting

Project allotment / expenditure reports

Monthly divisional allotment reports

Obligations reports

Financial reporting to donors

Trust fund balance reports

III. Common Areas of Concern

A. Role of PMO vs. FMO

B. Role of OAH vs. HQ

C. Costing – preparing a budget

D. Programme Support Costs, PSC

E. Memoranda of Understanding, MOU’s

F. Funds release to partners