Becoming aRegistered Training Organisation

Welcome and please join in!

Why be an RTO

A training organisation must become registered with the Training Accreditation Council if it wants to:• Deliver and assess nationally recognised

training in WA and VIC; and • Issue Australian Qualifications Framework

qualifications and Statements of Attainment.

Benefits of Registration

Nationally recognised training expands potential client groups

Ability to tender for government funds www.futureskillswa.wa.gov.au

Training and assessment services listed on the national register www.training.gov.auwww.myskills.gov.au

Use of Nationally Recognised Training logos

Other Options

A partnership arrangement allows your organisation to partner with an RTO in order to be able to assure the quality of delivery, assessment and recognition of training.

Which VET Regulator for me?

RTOwww.asqa.gov.au

www.vrqa.vic.gov.au

Key references

Vocational Education and Training Act 1996

Vocational Education and Training (General) Regulations 2009

The Australian Qualifications Framework

The Standards for VET Regulators 2015

The Standards for Registered Training Organisations (RTO) 2015

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2

3

4

5

More information on Standards

User’s Guide to the Standards for RTOs

Fact Sheet

Frequently Asked Questions

Professional Development

Other Agencies in the Sector?

www.ncver.edu.au

www.usi.gov.au

www.aisc.net.au

www.dtwd.wa.gov.au

Initial Registration Application Process & Evidence Requirements

RTO1a application for initial registration form

Complete Application Form

Conduct a self‐assessment checklist

Submit application including application fee and supporting 

evidence to TAC

Initial Registration Application Process & Evidence Requirements

TAC self-assessment template

Complete Application Form

Conduct a self‐assessment checklist

Submit application including application fee and supporting 

evidence to TAC

Initial Registration Application Process & Evidence Requirements

Evidence with application

• Business Plan

• Staff Information

• Self- Assessment Checklist

• Training and Assessment Strategies

• Validation Schedule

• Assessment Instruments

• Third Party arrangements

Complete Application Form

Conduct a self‐assessment checklist

Submit application including application fee and supporting 

evidence to TAC

Initial Registration Application Process & Evidence Requirements

Financial Information

• Financial Projections for the first two years of operation, specifically;

• Profit and Loss Statements

• Balance Sheets

• Cash Flow Statements

• Statement of review from qualified accountant

Financial Viability Assessment Guidelines for the Registration of Training Providers 2012

Initial Registration Application Process & Evidence Requirements

Application Fee

• Application Lodgement Fee - $800

Application Assessment Fee

• Base Fee - $8000 (4 qualifications, 20 units, 2 delivery sites)

• Each additional qualification - $145

• Each additional unit - $50

• Each additional delivery site - $1395

Initial RegistrationApplication Process & Evidence Requirements

Initial RegistrationAudit Process

Auditors• Allison Burnett• Mairead Dempsey • Russell Docking• Cherrie Hawke• Julie Large• Amy Lennox• David Love• Sharon Stewart• Michaela Tarpley• Claire Werner• Pamela Vlajsavljevich

1• Regulation officer allocates the audit to an auditor

2• RTO notified of the audit details

3• Auditor contacts organisation to schedule the site visit

4• Auditor undertakes desktop review of evidence

5• Site audit conducted

Initial RegistrationAudit Process

Auditor

Co Auditor

Technical Advisor

Observer

Initial RegistrationAudit Process

During the Audit

1. Entry Interview

2. Review Evidence

3. Exit Interview

Initial RegistrationAudit Process

MINORMINOR

SIGNIFICANTSIGNIFICANT

CRITICALCRITICAL

CRITICAL (risk of injury of death)

CRITICAL (risk of injury of death)

Non-compliant

Compliant Non-compliant

Auditor emails organisation within 7 working days with the audit report including the date the rectification

response is required (20 working days)

Organisation provides auditor with evidence to address the non-compliances

Auditor reviews rectification response within 10 working days and submits audit

report to the TAC Secretariat

Audit ProcessCompliant

Auditor submits audit report to TAC Secretariat within 7 days

Training Accreditation Council considers application and makes a decision

What Happens Next?

Maintaining Compliance

Issuing certificates

Reporting requirements

Records management

Annual fee

Audits

What Happens Next?

Maintaining Compliance

Issuing certificates

Reporting requirements

Records management

Annual fee

Audits

• comply at all times with the Standards for Registered Training Organisations (RTOs) 2015 ,

• comply with the Australian Qualifications Framework (AQF)• comply with relevant Commonwealth, state or territory legislation and

regulatory requirements• notify TAC of any changes to the RTO's details or changes that may affect

the operations of the RTO • provide information and co-operate with TAC when requested• comply with TAC's policies• comply with any other condition(s) that TAC may impose.

What Happens Next?

Maintaining Compliance

Issuing certificates

Reporting requirements

Records management

Annual fee

Audits

• The AQF Qualifications Issuance Policy

• Schedule 5 of the Standards for Registered Training Organisations (RTOs) 2015

• Training Accreditation Council (TAC) logo guidelines

• Nationally Recognised Training (NRT) logo guidelines

What Happens Next?

Maintaining Compliance

Issuing certificates

Reporting requirements

Records management

Annual fee

Audits

• Quality Indicators ( Learner & Employer Surveys)

• Total VET activity (AVETMISS)

• Client Qualifications Register (CQR).

What Happens Next?

Maintaining Compliance

Issuing certificates

Reporting requirements

Records management

Annual fee

Audits

Guideline on Records Management

What Happens Next?

Maintaining Compliance

Issuing certificates

Reporting requirements

Records management

Annual fee

Audits

• 0-4 qualifications $1,130(any number of units)

• 5-10 qualifications $3,220• 11-60 qualifications $6,975• 61 or more qualifications $10,730

What Happens Next?

Maintaining Compliance

Issuing certificates

Reporting requirements

Records management

Annual fee

Audits

Audits initiated by applications:• Initial registration audits• Amendment to scope audits• Renewal of registration audits

Audits initiated by TAC:• Post-initial audits• Monitoring audits• Complaint audits • Strategic Industry Audits• Compliance Monitoring Audits

RTONet

RTONet

Online Applications

Surveys

Learner & Employer Surveys

CQR

TAC and NRT Logos

Download extracts

www.tac.wa.gov.au

Professional Development

The Audit Experience: Facts and FictionThursday, 8 September 16

Standards for RTOs Amount of Training, Validation and MarketingWednesday, 12 October 16

The Accreditation ProcessThursday, 13 October 16

Summer Shorts & 2016 National VET Conference

Questions

Contact us Training Accredita on CouncilPO Box 1766OSBORNE PARK WA 6916Telephone: (08) 9441 1910Email: tac@des.wa.gov.auWeb: www.tac.wa.gov.au 

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