Avon Automotive ERP

Agenda

About Us

Introduction

Overview Of Avon ERP Modules

Technology Deployed

Implementation Approach

Support Program

Benefits

Value Proposition

At The Finish Line

Avon Technologies

Focused on Enterprise Solutions for select verticals

Exports software solutions to USA, Korean and East African Markets apart from the domestic market

ERP for Automotive, Food Processing, Garment and trading verticals and has strong domain knowledge

Follows strict quality standards (undergoing ISO: 9000: 2000 audit)

Working with leading companies like Tata Steel, Apex Auto, Eureka Forbes , Arthur Andersen India, Max New York Life India, Circata Inc USA, Glutech Inc, USA etc.

Introduction

Introduction

Our premier product is a manufacturing ERP for Automobile manufacturers and OEMs

It blends solid accounting and manufacturing practices in an easy to use and implement package that has gone through continuous critique and improvement

This application has been designed exclusively for the industries dealing with automotive components

Current Scenario

Affordability of ERP Solutions Such As SAP, Oracle, BAAN, etc.

Implementation Complexity and Long Implementation Cycle

Customization Requirements/Issues

High Training & Maintenance Costs

Customer’s Expectations

Availability Of An ERP Solution That Has The Features The Customer Expects

Needs A Modest Amount Of Training

Minimum Implementation Cycle & Complexity

Easy To Use

Affordability

Avon’s ERP Solution

With A Thorough Understanding Of The Current Market Situation Avon has Developed An ERP Solution:

With Low Total Cost Of Ownership And High Return On Investment.

User Friendly And Flexible In Usage.

Adopts Plug & Play Method.

Scalable Architecture.

Embodies Features Most Required For An Automotive Manufacturer

Avon ERP Modules

An Overview

Avon ERP Modules

Ad

min

istr

atio

n &

Sec

uri

tyInventory Control

Purchasing

Sales

Production

Finance

HR and Pay Roll

Plant Maintenance

Solution Highlights

Sales Order Processing

Assemble-to-Order approach

Back-flushing

Supplier/Vendor Performance

Safety Stock, Re-order Point -Fixed Order Quantity(FOQ) method

JIT concept

Blanket PO and Staggered Delivery

Multi-level Taxation

Flexible Income Statement, Balance Sheet, and Cash Flow Layout

How it is Integrated

SGR

SR

SO

QT

PL

DO

TM

SI

ST

CT

ARGL

CM

AS

SP

SU

PFI

SN

MRInter Company

Billing

FM

WH

CS

MTO

PS

PP

MS

CRPSFC

BOM MRP

CPO

SB

PO PR

GR

PIAP

QA

BarCoding

Tooling

Avon Automotive ERPAvon Automotive ERP

Sales Order Entry

Sales Order Capture

Blanket/Standard Sales Order

Supplier Quotation Reference

Billing and Shipping Sites.

Tax details as per Shipping Site

Sales account responsibility and Sales Credit

Delivery Schedule (Releases)

Purchase Order reference.

Release Management

Quantity based Discount.

Staggered Delivery

Sales Order Entry

List of Products

Order Status

Sales Order Delivery Schedule & Staggered Delivery

Delivery Date Break ups

Order Amendments

Capture Sales Order Amendments (Reviews) related to

Price

Quantity

Design (Part modifications)

Terms and Conditions

Order Amendments

Amendment No

Amendment Price

Delivery Ref

Bills of Materials

Input for MRP(Materials Requirement Planning)

Generation of MPS(Master Production Schedule)

Gives an Idea about

Products and Sub-products combinations

Store Item requirement

Raw materials usage & Scrap Factor

Operation precedence

Ideal time(Man Hours)

Bills of Materials

Sub Products

Quantity and UOM

Hierarchical Tree Structure

Pick-to-Order/Assemble-to-Order

Pick-to-Order

Happens based on Sales forecasts and planned Orders

Completely assembled and kept on hand

Simply packed and shipped to the Customer

Assemble-to-Order

Initiated because of an Individual Customer Order

Options are used by Work In Process to Assemble as per configuration

Configured Product is picked,packed and shipped to the Customer

Production Planning and Control

Production Planning takes care of Order Sequencing

Delivery Priority setting

Resource(Time,Manpower,Machine,Material etc) Planning and Allocation

Location planning

Human Resource allocation and shift arrangements

Materials Requirement Planning

Materials Requirement Planning(MRP)

Inputs from BOM(Bills of Materials)

Master Production Schedule(MPS)

Order delivery deadlines

Lead Time consideration

Safety Stock Level

JIT(Just in Time) concept

Purchase Indents

Purchase Indent Captures

Cost Center (Department) and User

Purpose of Indent

Required by Date and Urgency

Item Details

Indent Status(In process, Approved, Complete)

Auto Indent Number Generation

Pre-defined Sequence

Purchase Indents

Auto updating from Receipts

Priority setting as per Need

Date

Approving Authority

Purchase Orders

Purchase Orders Captures

Standard/Blanket Purchase Order

Supplier Site

Billing and Shipping Location

Quotation Reference

Purchase Terms & Conditions

PO status (Incomplete, Approved, Cancelled, Complete)

Capture Delivery Schedule

Allows for Staggered Delivery

Purchase Orders

Productive / Non-productive

Quotation Reference

PO Delivery Schedule & Staggered Delivery

List of Materials as per Purchase Order

Date Break ups for Deliveries

Material Receipt

Goods Receipt Entry

GRN (Goods Receipt Note)

Material Receipt at the gate.

Physical inspection cross check with the PO

Maintains PO reference

Additional Costing

Excise amount

Sales Tax amount

Transportation amount

Capture Serial/Lot details

Goods Inspection & Stock entry

Enter Serial/Lot Details

Purchase Order Reference

Auto updating after Inspection

Material Receipt

Merchandise Receipts Report

Merchandise Receipts Report allows to analysis the material Inflow

Vendor Performance Analysis by capturing

Late deliveries

Irregular deliveries

Below order deliveries(in-sufficient deliveries)

Frequent delivery of Materials with poor Quality

Merchandise Receipts Report

Purchases and Payables

Payables are generated after material receipt and captures

Purchase Reference

Supplier and Supplier Sites

Terms and Conditions

GL postings

Tax details

Automatically update invoice paid status upon payment

Allows for Payables approval and cancellation

Supplier Reference

Line Accounts Detail

Tax detail

Purchases and Payables

Payments

Bank Branches

Payables

Pending GRN for Inspection

Double Click to view GIN Detail

Choice of Selecting an

Option

QC and Inspection

Inspection Process

Follows Material Receipt

Considers Checklist parameters

Updates Stock along with its status

Enforces quality control

Ensures that standards are met

Inspection before Stock Entry

Click to Enter Inspection Serial/Lot

and Checklist parameters

GIN ReferenceRejections

Material Requisition Note

Material requisition captures

Requirement Details

Department & User reference

Need by Date

Requisition purpose

Requisitions can be prioritised by

Date/Time or

Urgency

Material Requisition Note

Requisition Approval

Requisition Authorization

Selection of Material from List

of Values

Pending Requisitions for Issue

Double Click to view Requisition Detail

Click to Issue Materials against

Requisition

Select an option

Requisition Based Material Issue

Requisition based Issue

Requisition sorting

Priority setting

Stock verification

Department and User reference

Alerts if quantity-on-hand is below requested amount or goes below re-order level.

Automatic generation of Issue Code

Requisition Based Material Issue

List of Materials as per Requisition

Issued to Employee

Issue Serial/Lot

Production Detail

Capture Production detail such as

Sales Order reference

Part details

Production Location

Part serial no

Production process supports

Back flushing

Quality control & Inspection

Compare Production Plan and Actual Production Output to find out Deviation

Production Detail

Part details

Part serial

Work in Process

Work-in-Process

Materials already Procured and in the Assembly Line

Finished Products awaiting Delivery

Storage Locator

WIP status

Inventory control

Sales Challan/Invoice

Sales Challan serves as the primary document reference for

Order Delivery confirmation

Material & Quantity dispatched

Customer Sites(Billing & Shipping)

Shipment details

Sales Order reference

Part serial no

Tax Details

Basic Excise Duty, CST, GST and localised Tax

Packing and forwarding charges

Sales Challan/Invoice

Sales Order Reference

List of Parts

Serial No

Receivables

Integrated To Sales Order

Automatically generates Receivables transaction upon Invoicing

Captures

Invoice no

Customer & Customer sites

Tax details

GL postings

Automatically update receivables status upon receipt of funds

Allows for Receivables Approval and Cancellation

Receivables

Customer reference

Account No

Invoice Posting

Material Movement Through Gate Pass

Movement Type Include

Returnable

Non-returnable or

Job work

Capture Supplier details

Dispatch mode, authorisation and receipt details are captured as security checks.

Check Returned Quantity

Material movement through Gate pass

Date Picker to Select a Date

Returnable / Non-Returnable / Job Work

Breakdown Reports/Work Orders

Allows for Capturing details such as

Type of breakdown(Electrical,Mechanical etc)

Urgency

Breakdown Date & Time

Maintenance history

Department and User details

Attention alerts

Breakdown Reports/Work Orders

Breakdown Equipment Attention Priority

Attention as per Breakdown Report Status

Double click to view Report Detail

Click to Attend the Report

Breakdown Attention and Repairing Details

Breakdown Attention captures

Attention Status

Attention Detail along with Date & Time

External Repairing details

Spare parts used

Breakdown History

Breakdown duration

Frequency of breakdown

Major actions taken

Preventive measures

Breakdown Attention and Repairing Details

Spare parts used during repair

Details in case of external repair

Value Sets

Value Set for each accounting segment

Parent Child relationship

Validity

Type

Postings not allowed for parent segments

Balance sheet, P/L statement depends upon the segment type(Assets,Liabilities,Expenditure & Revenue)

Value Sets

COA Segments

Value SetsValue Type

Defined only for the Basic Accounting Segment

Chart of Accounts

User Definable Chart of Accounts

Flexible and dynamic

Segment Positioning

Segment Length

Numeric or Character type

Posting or Non-Posting

Budgeting allowed or not

Chart of Accounts

Segment Position in the Flex field

Segment Length

General Journal

Gateway to Finance Module

Expenditure,Revenue or Adjustments

Online or Batch Processing of Journals

Selection of Pre-defined Accounts

Provision to create Account definitions dynamically

Posting of Journal Entries

General Journal

Payments/Receipts/Adjustments

Accounting Detail

Journal Posting

Ledger Postings

Ledger postings details

Account details

Transactions (debit,credit)

Order of posting date

Ledger Postings

Account Description

Employee Master

Captures Employee’s Personal details such as

Name,Gender,Parent/Guardian Name

Date Of Birth,Marital Status

Blood Group

Photograph(image)

Address, Telephone No, Educational Qualification Etc.

Stores Official Details Like

Date Of Joining, Department, Designation

Immediate Superior, Training Details, Overtime Eligibility And ESIC.

Employee Master

Communication Details Employee

Photograph

TAB Structure with Communication, Education and Training Details

List of Departments

Time Sheet Management

Shift wise maintenance

Transaction Capture

Time-in & Time-out

Early Arrival, Late Arrival , Early leaving, Late Stay (Over Time)

Time based reports

Shift Transitions

Hours Worked Calculated Accurately When Transition after mid-night

Time sheet management

Time-in

Late arrival, Early leaving

etcShift

Leave Management

Leave allotment and approval

Based On Leave Earned

Leave approvals

Leave encashment

Emergency Leave

Automatic accumulation of Earned Leaves

Leaves can be carried forward

Leave allocation by Designation

Employee details during leave period can be maintained for reference.

Leave Management

Leave Days

Leave Duration

Calendar Year

Contact Details

Salary Management

Salary Processing

No. of working days in that month

No-of-days worked

Loss of Pay, Basic earnings and deductions, Taxation etc.

Advance adjustments

Integrates with

Time sheet management

Leave management

Caters To Ad Hoc Earnings & Deductions

Salary Management

Total AmountEarnings and

Deductions

Salary Advance

User Management

User Access Control

User Creation

Unique ID & Password

Validity Period

Employee No Reference

Profile assignment

User Management

Password validation for

security

Validity

Profiles and Privileges

User level Security

User profile creation

Menus assigned to Profile

Accessibility defined

Menu Hierarchy will be generated depending upon the profile and menu assigned

Profiles and Privileges

ValidityAssigned menus as

per profile

Click on the button to select menus

Avon Automotive ERP Technology

Technology and Architecture

Technology Supported

Technology Deployed

Technology Supported

Application Development Tool

Oracle Forms 6i

Database Engine Oracle 9i Database Server

Application Server Oracle 9i Application Server (Forms Server)

Reporting Tool Oracle Reports & Oracle Reports Server

Typical Physical Architecture

Remote LocationRemote Location

Firewall

Local Area Network Users

Switch

Router

Internet

Router

Application

Server

Application

Server

Database Server

Database Server

Switch

Oracle

Switch

HQHQ

Firewall Server

Firewall Server

Local Area Network Users

DNSServerDNS

ServerIDS IDS ServerServer

IDS IDS ServerServer

At The Finish Line…

Small is Beautiful….Low Prices Never Hurt Anyone.

Thank You

Q&A