Post on 29-Dec-2015
Annual General Meeting 2014Education Students’ Association
“So...what exactly do you do?” Collaborate with all exec members to
ensure partnerships are working and actions are being completed on time
• Represent the ESA in meetings with the Dean, Assoc. Dean, and Director of Finance & Admin
• Provide leadership in managing exec relationships
“What are your goals as Chair?”1) Ensure that executive operations are running smoothly and effectively by active participation in projects and supportive oversight2) Continue to improve ESA's internal affairs towards a respectable business model
• emails, professional development, dropbox, turnover reports, business cards, branding
3) Manage constitution changes
• executive roles and titles
• ESA election guidelines4) Facilitate the co-creation of the first 5 year ESA strategic plan5) Act as a primary liaison between our organization, the TEO, and the Dean's Office, and other members of ESA (NITEP/WKTEP)
“so….what HAVE you done?”1) Transitions and Strategic Planning
Meeting2) Internal database: Dropbox3) Professional Emails4) Office furniture and reorganization5) Constitution6) Focus meetings with the TEO7) One on one meetings with exec members
and support
“so...what’s left to do?”Two major projects:1) ESA official election guidelines2) 5 year strategic plan for the ESA
What Has Been Done • Coordinating and organizing a group of B.Ed. students to
attend the WestCAST Conference in Winnepeg.▫ The WestCAST conference stands for the Western Canadian Association for
Student Teaching, it is “held annually in one of the four western provinces, is a unique conference
in that it brings together a diverse audience of educators, from university instructors and administrators to student teachers.”
▫ (www.westcast2014.ca)
• Every student currently in the Bachelor of Education program had to opportunity to submit a one-page application describing why they would want to attend the WestCAST conference and I was responsible for deciding which students to attend.
• There will be 8 teacher-candidates attending the WestCAST conference, 2 members from the Education Student Association are included in those 8 students.
Plans For the Year• As the vice-chair, I plan to provide assistance to all
members of the ESA in any of their projects. • I am very involved with the Social Committee; we have
some great events planned for the 2nd part of the year. I have been working alongside Laura to ensure that this year is a success in regards to social events and getting students to participate in events outside of the classroom.
• I will be actively involved in the Grad Event that the ESA will be hosting near the end of the year. Our Grad Committee Coordinator, SeWon has been doing a fantastic job so far with planning this event. I hope to provide her and the Grad Committee with support in planning this event.
Accomplished Tasks
•Drafted and organized the new ESA logo•Formatted the ESA letterhead, Agenda,
and Minute templates•Organized cleaning and office hours for
Executives
Jobs in Progress
•Will be helping Executives organize and submit year end reports in preparation for the 2014-2015 Executives.
Treasurers' Role
•Take income generated from different committees and deposit into our account
•Reimburse different members who have made purchases for the club
•Report our financial summaries during weekly ESA meetings
Totals Up to Date
•Earnings ▫$9575.80
$6000 Student Fees $2430.05 Lockers $950 Clothing Sales $70.50 Donations/Coat Check $125.25 Social Committee
•Accounts▫$25, 284.07 AMS Account▫$6000.00 Education Endowment Fund
Spending Up to Date:
•$4929.67: Clothing Order: $2056.65 ESA Logo Design: $170.00 Hot Chocolate Event: $46.40 Welcome Back Donut Event: $315.00 Meet Your ESA Event: $140.80 Telephone: $260.80 Simply Voting Fee: $230.00 ESA Bursary Donations: $1000.00 West Cast Subsidy: $500.00 ESA Orientation: $202.02
Grad
•$9575.80•$4929.67•($4646.13) Net Subsidy
Accomplished Tasks
•Set up UBC B.Ed. 2014 Lesson Plan Database Dropbox file.
•Relayed students’ concerns to the TEO in cooperation with Natalie (President) and Trevor (Ombudsperson)
Jobs in Progress
•Represents the Faculty of Education on UBC Senate (highest academic governing body at UBC).▫Attends UBC Senate meetings and Senate
Committee meetings.•Monitors the UBC B.Ed. 2014 Lesson Plan
Database Dropbox file.Also in the Works:•Alumni Career/Networking Night
NITEP •NITEP began as an
elementary teacher education program in September of 1974 in response to needs expressed by Aboriginal people throughout BC for a more effective and relevant teacher education program.
NITEP • Aboriginal people want a teacher education program
that addresses educational issues pertinent to public and band schools settings where their children attend school. These issues include curriculum, teaching methodology, testing and assessment. Aboriginal people want a teacher education program that honours and builds upon the individual’s culture.
• There is a shortage of Aboriginal teachers in BC, and an increasing number of Aboriginal people desire to become teachers. NITEP was designed to meet these particular needs
AMS Rep, Photo Coordinator, & Locker Coordinator – Cassandra
Email: ams.esa@ubc.ca
AMS Councillor
Lockers!
•If you have not paid locks can be cut and contents removed.There are still lockers available for rental for $10."
Graduation Photos
•Artona is our faculty photographer.Get your photos taken before March 17 to be included in the class composite.
Ombudsperson & Athletics Coordinator – Trevor
Email: ombudsperson.esa@ubc.caAnd athletics.esa@ubc.ca
What Has Been Done So Far
•Three personal complaints for term to date
•All three concerns have been noted and addressed with the individuals, with two of the files being closed
Major initiative to ensure student voices and concerns were addressed by the TEO •Accepted petitions from concerned
students •Had meeting with the TEO on Friday,
January 17th regarding the scope of the semester
•Emphasized fact-gathering meeting on Monday, January 20th
•Continued to hear student concerns with regards to the secondary program
Athletics Report
•Nothing to report currently, will be looking into the creation of teams for the annual Storm The Wall competition in March
•Reminder to all students to support the UBC Thunderbirds during the varsity team review; games are on weekends and are posted on the official website: http://gothunderbirds.ca/
Dalyce – Product Coordinator Click icon to add picture
Email: sales.esa@ubc.ca
Social Chair & Communications Coordinator – Laura
Email: ubcesa.social@gmail.com And communications.esa@ubc.ca
Social Report•Had great events in first semester:
▫Coffee Day, Ugly Holiday Sweater Day, Welcome Back with the TEO
•Up Coming Events▫Pub Nights / Super Socials
March and May▫Movie Nights
New members are welcome! You can get a hold of me by email ubcesa.social@gmail.com
Communications Report
•Facebook▫Page: UBC Education Student Association ▫Group: UBC Education Students’
Association Class 2014•Twitter
▫@UBC_EdSA•Website
▫http://ubcesa.ca/
Role and Projects
•My Role:▫organizing the year-end grad banquet▫chairing the grad committee
•The project that I have been working on:▫finding a venue (Science World!)▫planning the B.Ed. Grad Banquet 2014 with
the grad committee
ESA Constitution a newly drafted amendment
Why do we need a new Constitution?
• outdated (2008)
• sparse
• need to clarify
• desire to change structuring of executive roleso uneven distribution of duties and powers
• aid in transparency, accountability, and turnover
What’s in the Constitution?
• Objectives
• Membership
• AGM
• Referendum
• Council
• Executives (duties and powers)
• Non-voting members of council
● Committees● Records● Amendments● Financial
Accountability● Elections● Attendance
and Recall
Executive ChangesCurrent Executive titles Proposed Executive titles
Executive Chair President
Vice-Chair Director of External Affairs
Secretary Director of Administration
Treasurer Director of Finance
Senate Representative Academic Coordinator
Graduation Coordinator Graduation Coordinator
Photo CoordinatorLocker Coordinator
Director of Internal Affairs
Social Coordinator Social Coordinator
Website/Communication Coordinator
Director of Communications
Product Coordinator Sales Coordinator
Positions that aren’t changing
Before After
Athletics Coordinator Athletics Coordinator
AMS Representative AMS Representative
Ombudsperson Ombudsperson
NITEP representative NITEP representative
WKTEP representative WKTEP representative
Where can I look at this document?
The current and the newly proposed Constitution will be available on our website:
www.ubcesa.ca
any comments, concerns, and suggestions to the document can be directed to president.esa@ubc.ca
There will be a second AGM in the summer after practicum, to vote in the new document