Post on 23-Apr-2018
CLIENT ANDARCHITECTAGREEMENT
ReferenceCopy
AN10.01.131
April 2009
Published by Knowledge Services, © The Royal Australian Institute of Architects trading as Australian Institute of Architects ABN 72 000 023 012
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The ClientBy signing this Agreement the client authorises the architect to commence the services as soon as practicable.
If the client is an individual, individual trustee, partnership, or unincorporated association
orIf the client is an incorporated association
orIf the client is a corporation, executed in accordance with s.127 of the Corporations Act 2001
The ArchitectThis agreement has been developed as a formal basis for the relationship between a client and an architect. Under the Architects Acts in each state and territory, an architect is a person who is registered by the relevant Architects Registration Board (or equivalent).
The client should be aware that the person nominated as architect under this agreement may not be entitled to use the title ‘architect’ in the place the project is located. The client should check with the relevant Registration Board that the person named as architect is entitled to be described as an architect in that place.
If the architect is an individual, individual trustee, or partnership
orIf the architect is a corporation, executed in accordance with s.127 of the Corporations Act 2001
The Budget This budget may be reasonably relied on by the client and the architect in determining the architect’s fees. Estimates of the Cost of Works may be revised and the parties must agree any resultant changes to the scope of services and fees.
Name
ABN(ifany) Client’srepresentative
Address
Postcode
Telephone Facsimile
Signed
Signed officer Signed officer/secretary
Signed director/sole director Signed director/secretary
Date Date
Name
ABN RegistrationNo.
Address
Postcode
Telephone Facsimile
Architect’srepresentative
Signed
Signed director/sole director Signed director/secretary
Date Date
The Project Theprojectscope,itslocationandtheextentofworkwhichrequiresthearchitecturalservicesareasfollows:
AgreedinitialbudgetfortheCost of Works(referClauseC.2): $ (exclGST)
AND
FOR
Agreement made between:
©2009AustralianInstituteofArchitects Client and Architect Agreement �
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A. CoreArchitecturalServices 3A.1 ConceptDesign_________________________________ 3A.2 DesignDevelopment _____________________________ 3A.3 TownPlanning/DevelopmentApplication_________________ 3A.4 ConstructionDocumentation_________________________ 3A.5 ContractorSelection______________________________ 4A.6 ContractAdministration____________________________ 4
B. AdditionalArchitecturalServices 4B.1 FeasibilityStudy ________________________________ 4B.2 RecordDocuments_______________________________ 4B.3 TownPlanning/DevelopmentApplication:Negotiation_________ 5B.4 Illustration____________________________________ 5B.5 TradePackageDocumentation________________________ 5B.6 OtherServices__________________________________ 5B.7 ChangestoServices ______________________________ 5
C. Cost 5C.1 Total Project Cost _______________________________ 5C.2 Cost of Works__________________________________ 5
D. Time 6D.1 ProtractedServices_______________________________ 6D.2 SuspendedServices ______________________________ 6
E. Fees 6E.1 PercentageFees ________________________________ 6E.2 LumpSumFees_________________________________ 6E.3 HourlyRateFees ________________________________ 6E.4 FeeInvoices___________________________________ 6E.5 Disbursements _________________________________ 6E.6 PaymentofInvoices ______________________________ 6
F. OtherSpecialistConsultants 7F.1 SpecialistConsultantEngagement _____________________ 7F.2 AdditionalSpecialistConsultants ______________________ 7
G. IntellectualProperty 7G.1 Copyright ____________________________________ 7G.2 MoralRights___________________________________ 7G.3 ElectronicDataTransfer____________________________ 7
H. InsurancesandLiabilities 7H.1 Insurances____________________________________ 7H.2 LimitedLiability ________________________________ 7
I. ClientObligations 8J. ArchitectObligations 8K. GeneralConditions 8L. DisputeResolution 9M. Termination 9N. SpecialConditions 9O. Schedules 10
Contents Defined Terms
©2009AustralianInstituteofArchitects Client and Architect Agreement �
ThefollowingtermsaredefinedtermsunderthethisAgreement:
Total Project Cost (as set out in Clause C.1)
TheTotal Project CostisinclusiveofGSTandisdefinedastheCost of Worksplusallothercoststotheclientassociatedwiththeproject,includingbutnotnecessarilylimitedto:
• removalandrelocationcosts
• designandconstructioncontingencies,includingescalationcosts
• architectural,consultantandotherprofessionalfees
• authorityfeesandcharges
• legalfees
• landscaping
• loosefurniture,fittingsandequipment
• financecharges,marketingandpromotionalcosts
Cost of Works (as set out in Clause C.2)
TheCost of WorksisexclusiveofGSTandisdefinedasthefinalcostofallworkdesigned,specifiedorscheduledbythearchitect,includingallworkdesigned,specifiedand/orscheduledbyspecialistconsultantscoordinatedbythearchitect,including:
a thefinaladjustedcontractprice(excludingGST)inaccordancewithanybuildingcontract,plus
b theequivalentfinalcost(excludingGST)ofanyworkoritemssuppliedtothebuildingcontractorbytheclient(asifprovidedbythebuildingcontractorunderthebuildingcontract),plus
c thefinalcost(excludingGST)ofanypartoftheprojectprovidedunderacontractotherthanthebuildingcontract.
The Design (as set out in Clause G.1)
ThearchitectretainscopyrightinThe Design.The Designmeans,designconcepts,drawingsanddocumentsprovidedunderthisagreement.
Public Information (as set out in Clause G.2)
Public Informationmeansanyinformationcontaininga2-or3-dimensionalrepresentationoftheproject,orapartofitpublished,exhibitedorcommunicatedtopersonsotherthantheclientorarchitectortheirrepresentatives.
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©2009AustralianInstituteofArchitects Client and Architect Agreement �
Architect’s initials: Client’s initials:
A. Core Architectural Services
Core architectural services are the professional services required by most clients for a building project from the initial design to completion of construction. The majority of projects require all core architectural services. Some projects may not require them all, or may require additional services as described in Clause B.
The architect will provide the following services in relation to the project [strike out those services not required]:
A.� Concept Design
Pre-design
• obtaintheclient’sdesignbriefandotherrequirements
• arrange,attendandrecordmeetingswiththeclient
• providerecommendationsfortheappointmentofotherspecialistconsultantsasrequired,includingtheirfees
• attendthesiteandassesssiteconditionsandconstraints
• makeinitialinquiriesregardingauthorityregulationsandrequirements
• reviewtheprojectbudget
• otherPre-designservicesasshowninScheduleA
Design
• arrange,attendandrecordmeetingswiththeclient,authorities,otherconsultantsandotherrelevantparties
• undertakepreliminaryassessmentofauthorityregulationsandrequirements
• preparesketches,diagramsandotherinformationtoadequatelyexplaintheconcept
• preparedesignbriefsforotherconsultants
• coordinatepreparationofapreliminaryestimateoftheCost of Works
• undertakepreliminaryselectionofmaterialsandfinishes
• otherDesignservicesasshowninScheduleA
Approvals
• obtaintheclient’sapprovalofthedesignconcept
• obtaintheclient’sapprovaltoproceedwithDesignDevelopment
• obtaintheclient’sapprovaltopreparetheTownPlanning/DevelopmentApplication,whererequired
A.� Design Development
DevelopedDesign
• developtheapprovedDesignConceptandpresentdocumentsandotherinformationtoadequatelyexplainthedevelopeddesign
• arrange,attendandrecordmeetingswiththeclient
• arrange,attendandrecordmeetingswithauthorities,otherconsultantsandotherrelevantparties
• coordinatetheworkofotherspecialistconsultants
• providescheduleofproposedmaterialsandfinishes
• reviewthedevelopeddesignagainstthebudgetandcoordinatethepreparationofanupdatedestimateoftheCost of Works
• otherDesignDevelopmentservicesasshowninScheduleA
Approvals
• obtaintheclient’sapprovalofthedevelopeddesign
• obtaintheclient’sapprovaltosubmitTownPlanning/DevelopmentApplication,whererequired
• obtaintheclient’sapprovaltoproceedwithConstructionDocumentation
A.� Town Planning/Development Application
• confirmstatutoryauthorityrequirements
• attendpre-applicationmeetingswithrelevantauthoritiespriortosubmissionofformalapplication
• prepareapplication,includingplans,diagrams,analyses,studies,reportsandotherinformationforthesubmission
• assisttheclientincoordinatingrequiredspecialistconsultants
• assisttheclientwithlodgingformalapplication
• otherTownPlanning/DevelopmentApplicationservicesasshowninScheduleA
A.4 Construction Documentation
Documents
• arrange,attendandrecordmeetingswiththeclient
• coordinateandintegratetheworkofotherspecialistconsultants
• preparedrawingsincludingplans,elevationsandsections,togetherwithotherdetailsandschedulestoenablestatutoryapprovaltoconstructtheproject
• preparespecificationsinaccordancewiththedrawingsandtheclient’srequirementsdescribingthequalityofmaterials,finishesandqualityofworknecessarytoobtainstatutoryapproval
• submitrequireddocumentsforstatutoryapproval
• preparefurtherdrawings,specificationsandschedulestoenabletheconstructionoftheproject
• coordinatethepreparationofapre-tenderestimateoftheCost of Works
• providerecommendationstotheclientonthepreferredmethodofbuildingcontractorselection
• otherConstructionDocumentationservicesasshowninScheduleA
Approvals
• obtaintheclient’sapprovaltosubmitforstatutoryapproval
• obtaintheclient’sapprovalofallconstructiondocuments
• obtaintheclient’sapprovaltoproceedwithContractorSelection
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4 Client and Architect Agreement ©2009AustralianInstituteofArchitects
Architect’s initials: Client’s initials:
A.5 Contractor Selection
Undertake one of the following two methods for the selection of a building contractor [strike out the option not selected]:
Tender
• assistclientindeterminingthepreferredtenderprocess
• preparetenderdocumentsandissuetoalltenderers
• respondtoinquiriesfromtenderers
• receiveandopenthetenders
• togetherwiththecostconsultant,ifany,assessthetenders
• negotiatewiththepreferredtendererifrequiredtoobtainanofferacceptabletotheclient
• preparereportsontendersandrecommendationforclientacceptance
• otherservicesasshowninScheduleA,or
NegotiatedOffer
• assistclientindeterminingthepreferrednegotiationprocess
• issuerelevantdocumentstotheprospectivecontractortodescribethescopeoftheworks
• arrangeandcoordinatenegotiationsandenquirieswiththeprospectivecontractor
• togetherwiththecostconsultant,ifany,assessallsubmissionsfromtheprospectivecontractorrequiredtoestablishthecontractpriceandfinalprojectscope
• preparereportandproviderecommendationsforclientacceptance
• otherservicesasshowninScheduleA
Approvals
• obtaintheclient’sapprovaltopreparethecontractdocuments
A.6 Contract Administration
Pre-construction
• preparethecontractdocuments
• arrangeforsigningandexecutionofthebuildingcontractdocumentsbythebuildingcontractorandowner
Construction
• reportregularlytotheclientregardingtime,costandprogressoftheproject
• visitthesiteperiodicallytoobservethegeneralconformanceoftheconstructionworkswiththebuildingcontractdocumentsandinstructthebuildingcontractorregardingdesignqualitycontrol,materialsselectionsandperformanceinregardtothebuildingcontractdocuments
• arrange,attendandarrangeforrecordingofsitemeetingsatregularintervals
• reviewshopdrawingsandsubmissionsbythebuildingcontractor
• providethebuildingcontractorwithinstructions,supplementarydetailsandclarificationofthecontractdocuments
• coordinatetheconstructionservicesprovidedbyotherspecialistconsultants
• assessanddeterminevariationsandobtainclientapprovalswhererequired
• assessanddeterminethebuildingcontractor’sprogressclaimsandissueprogresscertificates
• assessthebuildingcontractor’sclaimsforextensionsoftime
• adjustprimecostandprovisionalsumsandothermonetarysums
• instructthebuildingcontractorinregardtoincompleteworkandrectificationofanydefects
• assessanddeterminepracticalcompletionandissuethenoticeofpracticalcompletion
• otherConstructionservicesasshowninScheduleA
Post-construction
• duringthedefectsliabilityperiod,instructthebuildingcontractorinregardtoincompleteworkandrectificationofdefects
• ifrequired,advisetheclientandcoordinatetheprocedurefortherectificationofanydefectiveworkbyothers
• assessanddeterminefinalcompletionandissuethefinalcertificate
• otherPost-constructionservicesasshowninScheduleA
B. Additional Architectural Services
This Clause describes project specific services that may be required in addition to the Core Architectural Services described in Clause A.
The architect will provide the following additional services in relation to the project [strike out those services not required]:
B.� Feasibility Study
• establishwiththeclienttheprojectobjectivesandconstraints
• arrange,attendandrecordmeetingswiththeclient,consultantsandotherrelevantparties
• reviewstatutoryplanningcontrolsandguidelines
• analysesiteopportunitiesandconstraints
• preparerelevantfunctionalrelationshipandspatialdiagrams.
• determinekeyfinancialindicatorsfortheproject
• providereportoffindingsandrecommendations
• otherFeasibilityStudyservicesasshowninScheduleA
B.� Record Documents
• undertakedetailedphotographicsurveyofexistingsiteandbuildings
• coordinatesurveyofexistingsiteandbuildingconditionsbyspecialistconsultants
• undertakedetailedexistingbuildingmeasurement
• preparedrawingsshowingexistingbuildings,visibleservicesandfinishes
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©2009AustralianInstituteofArchitects Client and Architect Agreement 5
Architect’s initials: Client’s initials:
• prepareRecorddocumentsshowingcompletedbuildings,visibleservicesandfinishes
• otherRecorddocumentsservicesasshowninScheduleA
B.� Town Planning/Development Application: Negotiation
• arrange,attendandrecordmeetingswiththeclient
• asdirectedbytheclient,negotiateandattendmeetingswithrelevantauthorities,adjoiningownersorotherrelevantparties
• prepareadditionaldrawingsanddocumentationand/oramendexistingdrawingsanddocumentationtocomplywithadditionalauthorityrequirements
• submitadditionalorreviseddocumentationtotherelevantauthorityforendorsement
• assisttheclientinpreparinginstructionsforrelevantspecialistconsultants
• prepareadditionaldocumentationorevidenceforplanningcourtsortribunals
• attendhearingsandgiveevidenceatplanningcourts/tribunals
• otherTownPlanning/DevelopmentApplication:NegotiationservicesasshowninScheduleA
B.4 Illustration
• provide2Dmarketingdrawings
• provide3Dillustrations
• providedigitalanimations
• otherIllustrationservicesasshowninScheduleA
B.5 Trade Package Documentation
• assistclientappointedprogrammer(orprogrammerappointedbyselectedbuildingcontractor/constructionmanager/projectmanager)inpreparationofagreedprogramtradedocumentationpackages
• providedocumentation,includingrelevantdrawings,specificationsandschedulesintradepackageformat
• providematchingspecificationforeachtradepackage
• providesetofstandardpreliminariessuitableforinclusionwithallTradePackageDocumentation
• coordinateclientappointedconsultantsinpreparingTradePackageDocumentationforspecialistsectionsoftheworks
• assistclientappointedbuildingcontractor/constructionmanager/projectmanagerinrespondingtoqueriesfromtradecontractors
• otherTradePackageDocumentationservicesasshowninScheduleA
B.6 Other Services
• OtherServicesasshowninScheduleA
B.7 Changes to Services
TheagreedservicesmaybechangedbymutualagreementinwritinginaccordancewithClauseIandClauseJ.
C. Cost
TheclientandthearchitectmustagreeaninitialbudgetfortheCost of Works.TheclientagreesthattheirinitialagreedbudgetfortheTotal Project CostappropriatelytakesintoaccounttheinitialbudgetfortheCost of Works.
EstimatesoftheCost of Worksmayberevisedduringtheprojectandsuchrevisionsmustbeinaccordancewithclientorconsultantadvice,tendersoroffersreceivedandanyadjustmentsduringconstruction.
AsrevisedestimatesoftheCost of Worksareprepared,theclientandthearchitectmustagreetheadjustedbudgetfortheCost of Works.AsrevisedestimatesoftheCost of Worksareprepared,theclientagreesthattheadjustedbudgetfortheTotal Project CostappropriatelytakesintoaccounttheagreedadjustedbudgetfortheCost of Works.
EstimatesoftheCost of Worksarenotaguaranteeoftheactualcost,aquotationoratender.
C.� Total Project Cost
TheTotal Project CostisinclusiveofGSTandisdefinedastheCost of Worksplusallothercoststotheclientassociatedwiththeproject,includingbutnotnecessarilylimitedto:
• removalandrelocationcosts
• designandconstructioncontingencies,includingescalationcosts
• architectural,consultantandotherprofessionalfees
• authorityfeesandcharges
• legalfees
• landscaping
• loosefurniture,fittingsandequipment
• financecharges,marketingandpromotionalcosts
ThearchitectisnotresponsibleformonitoringorcontrollingtheTotal Project Costfortheclient.
C.� Cost of Works
TheCost of WorksisexclusiveofGSTandisdefinedasthefinalcostofallworkdesigned,specifiedorscheduledbythearchitect,includingallworkdesigned,specifiedand/orscheduledbyspecialistconsultantscoordinatedbythearchitect,including:
a thefinaladjustedcontractprice(excludingGST)inaccordancewithanybuildingcontract,plus
b theequivalentfinalcost(excludingGST)ofanyworkoritemssuppliedtothebuildingcontractorbytheclient(asifprovidedbythebuildingcontractorunderthebuildingcontract),plus
c thefinalcost(excludingGST)ofanypartoftheprojectprovidedunderacontractotherthanthebuildingcontract.
AttheexecutionofthisAgreementtheinitialbudgetfortheCost of Works(excludingGST)isasstatedonpage1.
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6 Client and Architect Agreement ©2009AustralianInstituteofArchitects
Architect’s initials: Client’s initials:
D. Time
Theclientmustinformthearchitectoftheirinitialprogramfortheprojectandfromthis,theclientandthearchitectmustagreeaninitialprogramforthearchitect’sservices.
Theinitialprogrammayberevisedduringtheprojectbymutualagreementinwriting.
D.� Protracted Services
Ifthearchitect’sservicesareprotractedbyanycausebeyondthearchitect’scontrol:
a thearchitectmustnotifytheclientinwritingofthecauseandanticipatedextentoftheprotraction,and
b thearchitectisentitledtoadditionalfeesandtoareasonableextensionoftheagreedprogram.
D.� Suspended Services
Wherethearchitect’sservicesaresuspendedforanyreasonbytheclientorthearchitect,thearchitectisentitledtopaymentofallfeesandDisbursementsdue.
Wherethearchitect’sservicesaresuspendedbytheclient,thearchitectisalsoentitledtoreimbursementofanyassociatedcosts.
Ineithercase,allotherrightsandentitlementsofthearchitectcontinueasthoughthesuspensionhadnottakenplace.
E. Fees
Feesforthearchitect’sserviceswillbeonthebasisofatleastoneofthefollowing:
• apercentageoftheCost of Works
• alumpsumfee
• anhourlyratefee
• ifapplicable,acombinationofthese
TheagreedbasisoffeesissetoutinScheduleE1.
AllfeesareGSTexclusive,withaccountssubmittedunderthisagreementtobetaxinvoicesasapplicable.
Additionalservicesrequiredbytheclientafterthisagreementissignedwillbeassessedatanagreedhourlyrate,orasotherwiseagreedinwriting.
ThetotalpercentageorlumpsumfeeshowninScheduleE1takesprecedenceoveranyerror,omissionorambiguityintheamountsallocatedtoindividualservicesorinvoicedatstagespriortothefinalinvoice.
E.� Percentage Fees
WherePercentageFeesapply,thetotalpercentagefeeisallocatedtospecificarchitect’sservicesasshowninScheduleE1.
PercentageFeesarecalculatedandadjustedprogressivelyagainstthebudgetfortheCost of WorksadjustedinaccordancewithClauseC,subjecttofinaladjustmentagainsttheCost of Works,whendetermined.
E.� Lump Sum Fees
WhereLumpSumFeesapply,thetotallumpsumisallocatedtospecificarchitect’sservicesasshowninScheduleE1.
IfLumpSumFeesapplyandtheprojectscopeoranyofthearchitect’sservicesunderthisagreementarechanged,theresultingworkissubjecttothehourlyratesshowninScheduleE2,orasotherwiseagreedinwriting.
E.� Hourly Rate Fees
Wherehourlyratefeesapply,therespectiveratesfordifferentservicesordifferentpersonnelareshowninScheduleE2.
HourlyratesaresubjecttoannualreviewinlinewiththeConsumerPriceIndex.
Forfeescalculatedonthebasisofagreedhourlyrates,thearchitectmustprovide,ifrequested,timesheetsorotherrecordstosubstantiateallhoursclaimed.
E.4 Fee Invoices
FeeInvoicesmayinclude,butarenotnecessarilylimitedto:
a amountsdueforservicesprovideduptothedaybeforethedateofinvoice,and
b amountsforreimbursementofDisbursementsdueinaccordancewithClauseE6.
FeeInvoicesmaybesubmittedmonthlyorasotherwiseagreedinwriting.
E.5 Disbursements
Disbursementsnotincludedintheagreedfeesforarchitect’sservicesaretobepaiddirectlybytheclient,orpaidbythearchitectandreimbursedbytheclient,asshowninScheduleE3.
IfreimbursementofthearchitectrelatestoaDisbursementandaservicefeeisalsoshowninScheduleE3,theamountreimbursabletothearchitectwillbetheDisbursementplus15%.
E.6 Payment of Invoices
Amountsdueunderaninvoicemustbepaidwithin14daysofthedateoftheinvoice.
Amountsdueunderaninvoiceandnotpaidwithintheaboveperiodwillbesubjecttointerestatarateof15%perannum.
Interestwillbeappliedprorataontheoutstandingbalancebydividingtherateby365toobtainadailyrateandmultiplyingthatpercentagebythenumberofdaysthebalanceisoutstanding.
Thearchitectisentitledtosuspendprovisionofservicesifanypaymentinrelationtoaproperlysubmittedinvoiceisoverdue.
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©2009AustralianInstituteofArchitects Client and Architect Agreement 7
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F. Other Specialist Consultants
Most projects require additional specialist consultant services in support of the architectural services provided under this agreement.
F.� Specialist Consultant Engagement
ThearchitectandtheclientagreetheprojectwillrequiretheservicesofthespecialistconsultantsspecifiedinScheduleF.
ScheduleFindicatesthosespecialistconsultantstobeengageddirectlyandpaidbytheclientaswellasthosetobeengageddirectlyandpaidbythearchitectaspartofthearchitecturalfeesprovidedforinClauseEofthisagreement.
Inrelationtoanyspecialistconsultantengageddirectlyandpaidbytheclient,theclientwillengageeachsuchconsultantonthebasisthat:
a thearchitectisnotresponsiblefortheservicesprovidedbythespecialistconsultant;
b thearchitectisresponsibleforcoordinationofthespecialistconsultant’sservices,and
c theclientistopaythespecialistconsultantallitsfeesandDisbursements,buttheclientmayseekthearchitect’sconfirmationthattheconsultantservicesinvoicedhavebeenprovided.
F.� Additional Specialist Consultants
Wherethearchitectandtheclientagreethatadditionalspecialistconsultantservicesarerequiredbeyondthosespecifiedinthisagreement,suchadditionalconsultantsmaybe:
a engageddirectlyandpaidbytheclient,subjecttoClauseF1,or
b engageddirectlyandpaidbythearchitect,inwhichcasetheassociatedfeeswillbechargedinadditiontothearchitecturalfeesprovidedforinClauseEofthisagreement.
G. Intellectual Property
G.� Copyright
ThearchitectretainscopyrightinThe Design.The Designmeans,designconcepts,drawingsanddocumentsprovidedunderthisagreement.
ThearchitectgrantstheclientanexpressbutrevocablelicencetouseThe Designfortheprojectonthesiteforwhichitwasintended,subjecttotheconditionsthat:
a nolicenceisgrantedorimpliedunderthisagreementotherthantheexpresslicence;
b thelicencemayberevokedbythearchitectinwritingifanyinvoicethatthearchitectisentitledtosubmitunderthisagreementisoverdue,inwhichcasethelicenceisautomaticallyreinstatedonthearchitect’sreceiptofalloverdueamounts,and
c thelicenceisautomaticallyrevokedbyanyeventoractionbytheclientorathirdpartythatchangestheclient’sownershiporlegalinterestinthesiteinanyway,inwhichcasetheclientmayrequestinwritingthearchitect’sconsenttoreinstatethelicenceandsuchconsentmustnotbeunreasonablywithheld.
Oncompletionofallservicesunderthisagreement,andonfullpaymentofallinvoicesthatthearchitectisentitledtosubmitunderit,includingafterTerminationunderClauseM,thelicencebecomesirrevocable.
G.� Moral rights
ThearchitectmustbeattributedinanyPublic Informationabouttheprojectpromulgatedby,oronbehalfof,theclientorarchitect,whethertheprojectiscompleteornot.
TheformofattributionmustbeasstatedinScheduleG,andthearchitectmustobtainanyconsentoftheauthorsoftheprojectrequiredbytheCopyright Act 1968toenablethisformofattribution.
Public Informationmeansanyinformationcontaininga2-or3-dimensionalrepresentationoftheproject,orapartofitpublished,exhibitedorcommunicatedtopersonsotherthantheclientorarchitectortheirrepresentatives.
G.� Electronic Data Transfer
Theclientagreesthat:
a thearchitectmayissuedataelectronicallytoitandtoothersinvolvedintheproject;
b thearchitectisnotresponsiblefortheaccuracy,completenessoranycontaminationofelectronicallytransmitteddata;
c thecostofelectronicdatapreparationandfileconversionistobereimbursedbytheclient,asshowninScheduleE3.
H. Insurances and Liabilities
H.� Insurances
Thearchitectmustmaintain:
a professionalindemnityinsurance,notlessthanthevalueshowninScheduleH
b publicliabilityinsurance,notlessthanthevalueshowninScheduleH
c insurancetocoverliabilitytoemployees,tostatutoryrequirements.
H.� Limited Liability
Tothemaximumextentpermittedbylaw:
a subjecttob,canddbelow,thearchitect’stotalliabilitytotheclientunderthisagreement(includingtheperformanceornon-performanceofthearchitect’sservices),whetherunderthelawofcontract,intort,inequity,understatuteorotherwise,islimitedtotheamountspecifiedinScheduleH;
b thearchitecthasnoliabilitytotheclientinrespectofanyindirect,consequentialorspeciallosses,(includinglossofprofit,lossofbusinessopportunityandpaymentofliquidatedsumsordamagesunderanyotheragreement);
c thearchitecthasnoliabilityinrespectofthearchitect’sservicesaftertheexpirationof3yearsfromthecompletionofthearchitect’sservices,and
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� Client and Architect Agreement ©2009AustralianInstituteofArchitects
Architect’s initials: Client’s initials:
d ifanyofthisclauseisvoidasaresultofsection68oftheTrade Practices Act 1974(Cth),orparallelstateandterritorylegislation,thenthearchitect’sliabilityforabreachofaconditionorwarrantyislimitedtothe:
• supplyingoftherelevantarchitect’sservicesagain;or
• paymentofthecostofhavingthearchitect’sservicessuppliedagain.
I. Client Obligations
Theclientmust:
a appointthearchitecttoactasitsagentfortheprojectasnecessaryforthearchitecttocarryouttheservices;
b agreewiththearchitectinaccordancewithClauseC.1,areasonablebudgetfortheCost of Works;
c provideallinformationrequiredbythearchitecttocompletetheservicesdescribedinthisAgreement;
d cooperatefullywiththearchitecttoensureefficientandsatisfactoryprogressthroughallstagesoftheproject;
e payinaccordancewithClauseE,allfeesdueplustheapplicableGSTfortheservicesandDisbursementsspecifiedinthisAgreement,andanysubsequentlyrequiredservicesorDisbursements,andpayinterestonoverdueaccounts;
f engagedirectlyanyspecialistconsultantsspecifiedinScheduleFafterconsultationwiththearchitectonthetermssetoutinClauseF.2,andpayallfeesandexpensesassociatedwiththeirengagement;
g allowthearchitectreasonableaccesstophotographorotherwiserecordtheprojectbeforeoraftercompletion;
h allowthearchitecttopublicisetheprojectformarketingpurposesunlessagreedotherwise;
i attributethearchitectinaccordancewithClauseG.2,and
j notifythearchitectinwritingofanydetailsoftheprojectrequiredtobekeptconfidential.
J. Architect Obligations
Thearchitectmust:
a providetheservicesdescribedinthisagreementwiththeskillandprofessionalismofareasonablycompetentarchitect;
b actastheclient’sagentfortheprojectandasrequiredundertheselectedbuildingcontract;
c togetherwiththecostconsultant,ifany,coordinatethepreparationofallestimatesoftheCost of Works;
d coordinateandintegratetheworkofallspecialistconsultantsengagedfortheproject;
e maintainaccuraterecordsandkeeptheclientinformedofprogressbywayofmeetings,reportsandothermeansatallstages;
f notifytheclientpromptlyinwritingwhenaninstructionfromtheclientoranyotherrequirementchangesthescopeofservicesorrequiresservicesnotprovidedforbythisagreement;
g foranyrequiredservicesnotprovidedforbythisagreement,providetheclientwith:
- anestimateoffees,and
- thelikelyimpactontheestimatedCost of Worksorontheprogram;
h notifytheclientpromptlyinwritingofanymatterconnectedwiththearchitect’sservices,ethicalorregulatory,thatmaygiverisetoaconflictofinterest;
i ifaconflictarises,notifytheclientpromptlyinwritingandsuspendtheservicesuntiltheconflictisremoved,ortheagreementisterminated,and
j maintainregistrationwiththeArchitectsRegistrationBoard(orequivalent)inthestateorterritorywheretheprojectislocated.
K. General Conditions
Despiteanythingexpressedorimpliedelsewhereinthisagreement,thearchitectandtheclientagreethat:
a thearchitectisnotresponsibleforensuringtheconstructedprojectcomplieswiththebuildingcontractdocuments,butwhenengagedforcontractadministrationservices,isrequiredtoinstructthebuildingcontractorregardingrequirementsofthebuildingcontractdocuments,accordingtothecontractterms;
b thearchitectgivesnoexpressorimpliedwarrantythattheprojectorThe Designisfitfortheclient’spurpose;
c anynaturalmaterialsselectedforaprojectmaychangeinappearanceordimensionfollowingexposuretouseorclimaticconditionsandthisisnormalbehaviourforsuchmaterials;
d thescopeofthearchitect’sservicesdoesnotincludeanyservicesinrelationtoasbestos,otherhazardousmaterials,oranyothersitecontaminant;
e uponcompletiontheclientisresponsibleforongoingandregularmaintenanceoftheproject,includingitssystems,finishesandequipment;
f exceptbytheoperationoflawandassetoutinClauseG,neitherpartycanassignortransfertheirentitlementsorobligationsunderthisagreementwithoutthepriorwrittenconsentoftheotherparty;
g theapplicablelawofthisagreementisthelawofthestateorterritoryinwhichthesiteoftheprojectislocated,unlessitisoutsideAustralia,inwhichcaseitisthelawofthestateorterritoryofthearchitect’saddressstatedinthisAgreement;
h nothingmakesineffective,orreduces,anyprotectionatlawfromliabilitywhichthearchitectisentitledtointhestateorterritoryoftheapplicablelaw;
i thisagreementsupersedesallprioragreementsrelatingtothearchitect’sservicesfortheproject,andappliestoallservicesprovidedbythearchitectbeforetheformalexecutionofthisagreement.
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©2009AustralianInstituteofArchitects Client and Architect Agreement �
Architect’s initials: Client’s initials:
L. Dispute Resolution
Ifadisputearisesoutoforinrelationtothisagreementtheclientandarchitectmustcontinuetoperformtheirobligationsundertheagreement.
Whenadisputearises:
a eitherpartymaydeliveranoticeinwritingtotheotherpartyoutliningthedetailsofthedisputeandrequiringameetingwithinsevendaysofthedateofthenoticetomakeabonafideattempttoresolvethedispute;
b ifthedisputeisnotresolvedbythemeeting,eitherpartymaysubmitthedisputetomediationbydeliveringtotheotherawrittenproposalofmediation;
c aproposalofmediationmuststatethenameofamediatoraccreditedbytheInstituteofArbitratorsandMediatorsAustralia(IAMA)inthestateorterritoryofthelawthatapplies,whoisindependentandwillingtoact;
d ifthepartiesdonotagreeonthemediatorinwritingwithinsevendaysaftertheproposalisdelivered,thePresidentoftheChapteroftheIAMAintheplaceofthelawthatapplies,mustberequestedtonominatethemediator;
e themediationmustthenproceedinaccordancewiththerulesoftheIAMAformediationexceptthatinnocasewillonepartyberequiredtopaymorethanhalfofthecostsofmediation,and
f ifthepartiesareunabletoresolvethedisputebymediation,confirmedbythemediatorinwriting,eitherpartymaytakelegalactiontoresolvethedispute.
M. Termination
Eitherpartymayterminatethisagreementaftergivingtheotherparty30daysnoticeinwritingwithoutbeingrequiredtogiveanyreason.
OnTerminationofthisagreement,unlessotherwiseagreedinwriting:
a theclientmust:
- paytheoutstandingbalanceofallproperlysubmittedinvoicesdeliveredpriortothenotice,and
- paythearchitectforallservicesreasonablyundertakenandanyreimbursableexpenses,includingthoseshowninScheduleE3,reasonablyincurredbythearchitectsincethedeliveryofthenotice,and
b thearchitectmust,onreceiptofpayment,issuetotheclientacopyofThe Designasitexistsuptothedateoftermination.
N. Special Conditions
AnyspecialconditionsapplicabletothisagreementarenominatedatScheduleNandtakeprecedenceoveranyotherconditioninthisagreement.
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�0 Client and Architect Agreement ©2009AustralianInstituteofArchitects
Architect’s initials: Client’s initials:
Schedule A: Other Architectural Services
SeeClausesA.1-B.6
A.1 ConceptDesign •
A.2 DesignDevelopment •
A.3 TownPlanning/Development • Application
A.4 ConstructionDocumentation •
A.5 ContractorSelection •
A.6 ContractAdministration •
B.1 FeasibilityStudy •
B.2 RecordDocuments •
B.3 TownPlanning/Development • Application:Negotiation
B.4 Illustration •
B.5 TradePackageDocumentation •
B.6 OtherServices •
Schedule E�: Fees (excluding GST)
SeeClausesE.1,E.2&E.3
Service Percentage LumpSum HourlyRate Amountof Amountof percentagefee lumpsumfee allocated allocated (excl.GST)
A.1 ConceptDesign □ □ □
A.2 DesignDevelopment □ □ □
A.3 TownPlanning/Development □ □ □ Application
A.4 ConstructionDocumentation □ □ □
A.5 ContractorSelection □ □ □
A.6 ContractAdministration □ □ □
B.1 FeasibilityStudy □ □ □
B.2 RecordDocuments □ □ □
B.3 TownPlanning/Development Application:Negotiation □ □ □
B.4 Illustration □ □ □
B.5 TradePackageDocumentation □ □ □
B.6 OtherServices □ □ □
Total(percentageand/orlumpsum) (lumpsumamountsexcludeGST) % $
Schedule E�: Hourly Rates (excluding GST)
SeeClauseE.3
Personnel Hourlyrate
Principal/Director $ perhour(excludingGST)
TeamLeader $ perhour(excludingGST)
SeniorArchitect $ perhour(excludingGST)
Architect $ perhour(excludingGST)
Graduate $ perhour(excludingGST)
Technician $ perhour(excludingGST)
Assistant $ perhour(excludingGST)
$ perhour(excludingGST)
O. Schedules
OtherservicesnotlistedinClausesA.1–B.6(ifany)
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©2009AustralianInstituteofArchitects Client and Architect Agreement ��
Architect’s initials: Client’s initials:
Schedule E�: Disbursements (including GST)
SeeClauseE.6
Item Clienttopay Reimbursable Servicefee Rateorbasis (incl.GSTunlessstatedotherwise)
Fees,taxes,leviesorchargespaid □ □ □ toauthorities
Advertisementsandnotices □ □ □
Specialpresentationmaterial,models, □ □ □perspectives
Rentalofspecialequipment □ □ □
ElectronicCADdatatransfersandCAD □ □ □fileconversion
Photographicrecords □ □ □
Courierandparcelpostageservices □ □ □
Copiesofdocumentsotherthantoclient □ □ □forclient’sownuse
Colourreproductionsofdocuments □ □ □
Buildingcontracts □ □ □
Traveltime □ □ □
Vehicleusebeyond30kmfromoffice □ □ □
Interstate,intrastate,oroverseastravel □ □ □
□ □ □
□ □ □
Schedule F: Specialist Consultants
SeeClauseF.1
Consultant Clienttoengage Architecttoengage Notes
Quantitysurveyor/costconsultant □ □
Structural/civilengineer □ □
Mechanicalengineer □ □
Electricalengineer □ □
Hydraulicengineer □ □
Fireservicesengineer □ □
Certification(buildingsurveyor) □ □
Landsurveyor □ □
Planningconsultant □ □
Geotechnicalengineer □ □
Landscapearchitect □ □
Interiordesignconsultant □ □
□ □
□ □
□ □
□ □
□ □
□ □
Schedule G: Form of attribution
SeeClauseG.2
Attributionofthearchitectmustbeasshownbelow
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�� Client and Architect Agreement ©2009AustralianInstituteofArchitects
Architect’s initials: Client’s initials:
Schedule H: Insurances
SeeClauseH.1
Details
ProfessionalIndemnityInsurance Notlessthan $
PublicLiabilityInsurance Notlessthan $
Architect’stotalliabilitytoclient Notmorethan $
Schedule N: Special Conditions
SeeClauseN
ClauseNo Details
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