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An introduction toMicrosoft Office 2007by
Sukh Sandhume@sukh.co
Search: SukhSandhu
Version 1.2
mailto:me@sukh.cohttps://www.facebook.com/sukhsandhuhttp://www.linkedin.com/in/sukhsandhuhttp://twitter.com/sukhsandhumailto:me@sukh.co7/30/2019 An Introduction to Microsoft Office 2007 - Lecture V1.2
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Microsoft Office 2007 A package of softwares
Wordtext editor
Excelspreadsheet PowerPointpresentations Outlooke-mail Accessdatabase Publisherbrochures, calendars, postcards, etc. +++
The current versions areOffice 2007 which was releasedon January 30 in 2007.
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MicrosoftWord 2007
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Microsoft word
Text processor to create documents
Templates for different types ofdocuments
Web pages
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Computer RequirementsOperating System - Windows Vista | Windows XP SP2
Memory Required - 512MB or higher recommended
for instant search Hard Disk Required - 1.5 GB a portion of this disk
spaces will be freed after installation if originaldownload package is removed from hard drive
Minimum Processor Speed - 500 MHz processor orhigher
Display - 1024x768 or higher resolution monitor
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iWorks Pages. Open Office Abiword Koffice Lotus Jarte
NeoOffice Ted LyX
Microsoft word -Alternatives
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Google Docs
Soho Adobe Buzzword J2E Ajax Write
Microsoft word -Alternatives
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The Different Versions of Word
MS Word 97
MS Word 2000
MS Word 2002 (XP)
Includes Smart Tags, Task Panes
MS Word 2003
Minimal changes from 2002MS Word 2007
Major changes in user interface, file formats
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Microsoft Office2003 vs. 2007
Interface is verydifferent and takesa bit of getting useto.
Files saved withthe default settingin Office 2007CANNOT be
opened by earlierversions.To change go to
tools, options, &save tab
Program 2003 Ext. 2007 Ext
Word .doc .docx
Excel .xls .xlsx
Power
Point
.ppt .pptx
Access .mdb .accdb
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Page Setup: Windows MS Word
2003 or EarlierMARGINS
Left: 1.5
Right: 1.0 Top: 1.5
Bottom: 1.0
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Margins: Windows MS Word2007
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Use the Ribbon instead of
toolbars and menus When you first start some of the programs in 2007 Microsoft Office system, you may be
surprised by what you see. The menus and toolbars in some programs have beenreplaced with the Ribbon, which is part of the Microsoft Office Fluent user interface.
The Ribbon is designed to help you quickly find the commands that you need to
complete a task.
Commands are organized in logical groups, which are collected together under tabs.
Each tab relates to a type of activity, such as writing or laying out a page.
To reduce clutter, some tabs are shown only when needed. For example, the PictureTools tab is shown only when a picture is selected.
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Whats on the Ribbon?
The three parts ofthe Ribbon are tabs,groups, andcommands.
1
2
3
Tabs sit across the top of the Ribbon. Each one representscore tasks you do in a given program.
Groups are sets of related commands. They remain ondisplay and readily available, giving you rich visual aids.
Commands are arranged in groups. A command can bea button, a menu, or a box where you enter information.
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Whats on the Ribbon?
How do you getstarted?
In Word 2007, for example, thats the Home tab.
Its got the commands that people use most commonly when theywrite documents: font formatting commands (Font group), paragraphoptions (Paragraph group), and text styles (Styles group).
Begin with the firsttab.
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How commands are organized
Commands areorganized by howtheyre used.
Frequently used core commands no longer have to share space with arange of remotely related commands on a menu or toolbar.
Theyre the ones that get used, and so now theyre the ones mostprominently featured.
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More commands,but only when you need them
Commands you usemost are availableon the Ribbon allthe time.
Others appear onlywhen you needthem, in response toan action you take.
For example, the Picture Tools in Word appear on the Ribbon when youinsert a picture, and they go away when youre done. The Ribbonresponds to your action.
So dont worry if you dont see all the commands at all times. Take thefirst steps, and what you need will appear.
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More options ifyou need them Sometimes an
arrow, called theDialog BoxLauncher, appearsin the lower-rightcorner of a group.
This means moreoptions areavailable for thegroup.
1
2
On the Home tab, click the arrow in the Fontgroup.
For example, to get to a less commonly used font option in PowerPoint2007:
The Font dialog box opens, with the full selection offont commands.
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Preview before you select
Are you familiarwith the try-undo-try cycle?
You make achange, its notwhat you want,and so you undoand keep trying
until you getwhat you had inmind.
Now you can see a live preview of your choice before you make a
selection, which saves you time and gives you better results.
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Preview before you select
Are you familiar withthe try-undo-trycycle?
You make achange, its notwhat you want, andso you undo and
keep trying until youget what you had inmind.
Now you can see a live preview of your choice before you make aselection, which saves you time and gives you better results.
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Put commands on your own
toolbarDo you often usecommands thatarent as quickly
available as youdlike?
You can easily addthem to the Quick
Access Toolbar.
Located above the Ribbon when you first start your Microsoft Officeprogram, the Quick Access Toolbar puts commands where theyrealways visible and near at hand.
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Working with different screen
resolutionsEverythingdescribed so farapplies if your
screen is set to highresolution and theprogram window ismaximized.
If not, things lookdifferent.
Low resolution: If your screen is set to a low resolution, a few groups onthe Ribbon will display the group name only, not the commands in thegroup. Click the arrow on the group button to display the commands.
How? Like this:
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Working with different screen
resolutions Everythingdescribed so farapplies if yourscreen is set to highresolution and the
program window ismaximized.
If not, things lookdifferent.
Screen not maximized: Some groups will display only the group names.
How? Like this:
Tablet PCs: On those with smaller screens, the Ribbon adjusts to showsmaller versions of tabs and groups.
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When to Use Word
Most paper-based documents
Letters
Simple tables
Simple brochures and publications
Outlook usually uses Word as its editor
Electronic documents
Simple Web pages
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When NOT to Use Word
Complex publications
Instead use Microsoft Publisher, Adobe
PageMaker, or Quark
Complex tables
Use Microsoft Excel
Complex Web pages
Use Microsoft Front Page
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Use the keyboard
Okay, keyboard
people, these slidesare for you.
The Ribbon designcomes with new
shortcuts.
There are shortcuts for every single button on theRibbon.
Shortcuts often require fewer keys.
This change brings two big advantages over
previous versions of Office programs:
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Use the keyboardThe new shortcutsalso have a newname: Key Tips.
1. Press the Key Tip for the tab you want to display.
For example, press H for the Home tab. Thismakes all the Key Tips for that tabs commandsappear.
2. Press the Key Tip for the command you want.
Next:
To use Key Tips, start
by pressing ALT.
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Keyboard shortcuts for MicrosoftOffice Word
The keyboard shortcuts that are described in this Help topic refer tothe U.S. keyboard layout. Keys on other layouts might notcorrespond exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keyssimultaneously, the keys to press are separated by a plus sign (+) inMicrosoft Office Word 2007 Help. For keyboard shortcuts in whichyou press one key immediately followed by another key, the keys topress are separated by a comma (,).
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Keyboard shortcuts - Display anduse windows
TO DO THIS PRESS
Switch to the next window. ALT+TAB
Switch to the previous window. ALT+SHIFT+TABClose the active window. CTRL+W or CTRL+F4
Restore the size of the active window after you maximize it. ALT+F5
Move to a task pane from another pane in the program window (clockwisedirection). You may need to press F6 more than once.
F6
Move to a task pane from another pane in the program window (counterclockwisedirection).
SHIFT+F6
When more than one window is open, switch to the next window. CTRL+F6
Switch to the previous window. CTRL+SHIFT+F6
Maximize or restore a selected window. CTRL+F10
Copy a picture of the screen to the Clipboard. PRINT SCREEN
Copy a picture of the selected window to the Clipboard. ALT+PRINT SCREEN
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Keyboard shortcuts - Use dialogboxes
TO DO THIS PRESS
Move from an open dialog box back to the document, for dialog boxes such
as Find and Replace that support this behavior.
ALT+F6
Move to the next option or option group. TAB
Move to the previous option or option group. SHIFT+TAB
Switch to the next tab in a dialog box. CTRL+TAB
Switch to the previous tab in a dialog box. CTRL+SHIFT+TAB
Move between options in an open drop-down list, or between options in agroup of options.
Arrow keys
Perform the action assigned to the selected button; select or clear theselected check box.
SPACEBAR
Select an option; select or clear a check box. ALT+ the letterunderlined in
an option
Open a selected drop-down list. ALT+DOWNARROW
Select an option from a drop-down list. First letter of anoption in a
drop-down list
Close a selected drop-down list; cancel a command and close a dialog box. ESC
Run the selected command. ENTER
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Keyboard shortcutsMicrosoftWord shortcuts
For more shortcuts, please visit MS Word tutorial website:
http://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspx
http://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htm
http://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htmhttp://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htmhttp://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htmhttp://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htmhttp://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htmhttp://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htmhttp://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htmhttp://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htmhttp://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htmhttp://www.keyxl.com/aaa367b/5/Microsoft-Word-keyboard-shortcuts.htmhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspxhttp://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-word-HP010147626.aspx7/30/2019 An Introduction to Microsoft Office 2007 - Lecture V1.2
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Most useful - Keyboard shortcutsMicrosoft Word shortcuts -Document Open/New/Saving
New Document:Ctrl + N
Open Document:Ctrl + O
Go to last location you were working in when document wasclosed (after doc is opened):Shift + F5
Save Document:Ctrl + S
Save AsF12
Close Document:Ctrl + W
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Most useful - Keyboard shortcutsMicrosoft Word shortcuts -Editing/Reviewing/Printing
Show/Hide Paragraph marks and hidden text:Ctrl + Shift + 4 (not num key 4)
Reveal Formatting:Shift + F1
Open Font dialog box:
Ctrl + D
Turn off/on Track Changes:Ctrl + Shift + E
Delete one word to left:
Ctrl + Backspace
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Most useful - Keyboard shortcutsMicrosoft Word shortcuts -Editing/Reviewing/Printing
Delete one word to right:Ctrl + DELETE
Spelling / Grammar check:F7
Print Document:
Ctrl + P
Print Preview (toggle between):Ctrl + Alt + I
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Most useful - Keyboard shortcutsMicrosoft Word shortcuts -Navigating the Ribbon
Home tab:Alt + H
Insert tab:Alt + N
Page Layout tab:
Alt + P
References tab:Alt + S
Mailings tab:
Alt + M
Review tab:Alt + R
View tab:Alt + W
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Most useful - Keyboard shortcutsMicrosoft Word shortcuts -Common tasks in Microsoft OfficeWord
CTRL+SHFT+SPACEBAR Create a nonbreaking space.CTRL+HYPHEN Create a nonbreaking hyphen.CTRL+B Make letters bold.CTRL+I Make letters italic.CTRL+U Make letters underline.CTRL+SHFT+ Increase font size one value.CTRL+[ Decrease font size 1 point.CTRL+] Increase font size 1 point.CTRL+SPACEBAR Remove paragraph or character formatting.CTRL+C Copy the selected text or object.CTRL+X Cut the selected text or object.CTRL+V Paste text or an object.CTRL+ALT+V Paste specialCTRL+SHFT+V Paste formatting onlyCTRL+Z Undo the last action.CTRL+Y Redo the last action.CTRL+SHFT+G Open the Word Count dialog box.
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Simple formatting Text: Font, size, color, bold/italic/underline
Layout: Bullets, numbering, alignment
Changing font
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Welcome to this lecture
Changing font
Bold / italic / underline
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Welcome to this lecture
Bold / italic / underline
Changing text color
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How to change text color
Changing text color
Changing text size
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How to change text size
Changing text size
Alignment of text
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The first impression and view of a document isvery important for the reader. The options listedunderneath are the most important ones. Thesecan make the document nice looking, but alsovery bad. A professional document should havea standard font (like Times New Roman orArial),appropriate size(normal text size 12),and blackcolor.The layout of the text should make the readercomfortableit should be easy to read. In thesis,or other large documents, the text is oftenaligned to both the left and right margins. This
creates a clean look at both sides of the text.Additional extra space are put in between wordsas necessary.
Alignment of text
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Li i
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Line spacing
Word count
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Word count
Headings and table of contents
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Heading 1
Heading 3
Heading 2
Texttextexttexttexttexttextexttexttextexttextexttexttexttexttextexttexttext
Texttextexttexttexttexttextexttexttextexttextexttexttexttexttextexttexttext
Heading 3
Texttextexttexttexttexttextexttexttextexttextexttexttexttexttextexttexttexttext
Texttextexttexttexttexttextexttexttextexttextexttexttexttexttextexttexttext
Headings and table of contents
Page numbers
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1
Page numbers
Picture and crop
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Picture and crop
Reference / citation
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Shresta
Kumar
Shresta, Kumar
Shresta, Kumar
Learn Microsoft Office in one lecture
2010
Kathmandu
Tribhuvan University Teaching Hospital
Reference / citation
Reference list / bibliography
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(1)
Reference list / bibliography
Save document
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1
Word lecture
S
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MS Word Compatibility
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Revealing Your Formatting
Find this button onyour toolbar
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Section and Page Breaks
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Section and Page Breaks cont.
Use page breaks whenformat stays the same
Use section breaks(next page) when
format changes orbetween chapters For example, use for
landscape table orfigures! That page will belandscape and the rest
portrait.
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Inserting Breaks:
MS Word 2007
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Suggestions for practice
1. Add a bulleted list in Word.
2. Apply heading styles in Word.
3. Insert a picture into a Word document.
4. Format text in Word using the Mini toolbar.
5. Add a button to the Quick Access Toolbar in Excel,
and then delete one.
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Goals for Advanced Users Take advantage of special features
Automate repetitive tasks
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Course Agenda1. Tabs and Tables
2. Mail Merge
3. Graphics
4. Power Tips
5. Macros and Your Choice
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Session 1Tabs & Tables
Advanced Microsoft Word
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Question:
How can you put one wordon the left margin of a line,and another word on the right?
Like This
Tabs
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Things Hardly Anybody Knows
Rocket Science
Brain Surgery
Strategy for NY Knicks
How to use Tabs in Microsoft Word
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Tabs Traditional way to create
columns
Tabs must have two components:
1. Tab Characters
2. Tab Stops
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Secret: How to Use Tabs1. Type tab characters in text
2. Select lines of text
3. Set which type of tab stop you want
4. Insert tab stops on ruler w/ mouse
To edit the tab stop, just double-click it
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Tab Chars & Tab Stops
TabCharacter
Left Tab Stop
Center Tab Stop Decimal Tab Stop
Right
Tab Stop
DefaultTab Stop
Ruler
TabButton
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Tab Characters Special non-printing characters ( )
To create:
Press Tab key on keyboard To view:
Press Show/Hide button ( )
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Tab Stops Indicated on Ruler ( View / Ruler )
Can be different for each paragraph
Types of Tab Stops:
Left
Center
Decimal
Right
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Setting a Tab Stop Select paragraphs
Click tab button to select type of Tab
Stop(Left, Center, Right, etc.)
Click ruler where you want the Tab Stop
Repeat process for next tab
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Adjusting Tabs Select paragraphs
Use mouse to move tab stops on ruler
Be careful not to insert new tabs, ordelete existing tabs
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Editing a Tab Stop Select paragraphs
ClickPage Layout > Paragraph Dialog Box
Launcher > Tabs Select Tab Stop you want to change
Choose type (Left, Center, Right, etc.)
Choose leader if desired (e.g., )
Press Set button Repeat process for next tab
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h tt t
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Is There a Better Way toPresent This Information?
ISDN requires an installation charge of $600 andcosts $55 per month. DSL requires an installationcharge of $600 and costs $80 per month. T1
requires an installation charge of $4000 andcosts $1500 per month.
Use a Table
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When Do You Use a Table?
Type ofConnection
InstallationCost
MonthlyCharge
ISDN $600 $55DSL $600 $80
T1 $4000 $1500
When you have similar data
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Tables
The betterway to create
short columns of text
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Diagram of a Table
10723Joan3
10934Hillary210923Steve1
ZipNameID
Row
Column
Cell
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What Is a Table? Information organized by rows and
columns
Columns are sometimes called "fields" Each piece of information is a Cell
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Why Use Tables? Present similar data concisely
Avoids repetition
Enables special formatting
Can do simple calculations
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Disadvantages of Word Tables Limited features compared to Excel
Limited calculating power
If you need large tables, use Excel instead
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Word Tables vs. Excel TablesWord is better for:
Text tables
Tables within text documents Excel is better for:
Tables consisting mainly of numbers
Tables with many calculations
Large tables
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Creating a Table Place cursor where table should appear
ClickInsert > Table
Enter data into each cell
Use Tab key to go to cell at right
At end of table, Tab adds new row
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Converting to a Table Select a tabular text organized with tabs
ClickInsert > Table > Convert Text
Be sure that text separator is Tab
Check for correct number of columns
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Moving & Resizing a Table Handles appear when pointer moves over
table
The Move handle (upper left) The Resize handle (lower right)
Move cursor over vertical border to revealcolumn-width handle
The same occurs for row-height handles
Also, use the Table Tools > Layout ribbon Click the arrow buttons in the Cell Size area
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Fast Formats for Tables Select any cell in a table
Select the Table Tools > Design ribbon
Choose desired Table Style
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Table Borders Borders are useful for highlighting cells
To use:
Select cells that require borders Open the Table Tools > Layout ribbon
Click the Borders button in Table Styles
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Special Table Properties Adjust text alignment within cells
Vertical and/or horizontal alignment
To use: Select cells that require alignment
Right-click one of the cells
Choose
Cell Alignmentoption
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Tabs and Tables In Tables, Tabs provide special
indentation
Butyou cannot use the Tab key
Instead type Ctrl Tab
With ruler, you can also set hanging
indents
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Sorting Table Rows Select rows that you want to sort
Select Table Tools > Layout > Sort
Choose column by which you want to sort
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Exporting & Importing Tables Select and copy Word table
Then paste into Excel worksheet
Or,
Select and copy Excel table
Then paste directly into Word document
89
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Calculations Select cell where you want Sum
ClickTable Tools > Layout > Formula
Check the Formula dialog box, click OK NOTE: If the numbers in the table change,
the formulas have to be updated:
Right-click the sum or average
Select Update Field
90
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Common Formulas =SUM(ABOVE)Adds up column of
numbers immediately above
=SUM(LEFT)Adds up row of numbersimmediately to the left
=AVERAGE(ABOVE)Averages thecolumn of numbers immediately above
=AVERAGE(LEFT)Averages the row ofnumbers immediately to the left
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Styles
Outlining
Sections Table of Contents
Cover Page
Master Documents
Developing Multipage
Documents
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Use styles to automate document-formatting tasks and to ensure
consistency between related documents A style consists of various formatssuch as
font style, font size, and alignment that arecombined into one set that you name
Exploring Styles
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Exploring StylesDocument
formatted with the
Word 2007 Quick
Style set, which isapplied to all new
documents
Styles Gallery
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Exploring Styles Four style categories:
Paragraph: includes character and
paragraph formatsCharacter: includes character styles only
List: includes styles to format a series of lineswith numbers or bullets
Table: includes styles to format a table gridand text
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Use Outline View to organize headingsand subheadings that identify topics and
subtopics Assign each heading a level from 1 to 9,
with Level 1 being the highest level
Assign the Body Text level to theparagraphs
Move or delete blocks of text
Building a Document in Outline
View
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Working in Outline View
Move Up
button
Expand
button
Plus outline symbol indicates that
additional levels or paragraphs of text
are included under the heading
Collapse
button
Show Level
list arrow
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Multi-page documents often consist oftwo or more sections, each of which can
be formatted differently Header text and page numbers can be
different in each section
Deselect the Link to Previous button whenyou change the text of a header in a new
section
Working With Sections
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Insert a table of contents to provide readerswith an overview of topics and subtopics
Word searches for headings, sorts them byheading levels, and then displays thecompleted table of contents
Format headings and subheadings withHeading styles
Customize a table of contents by modifyingTOC styles
Generating a Table of Contents
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Adding a Cover Page Use one of Words preset cover page
designs
Add text to content controls Remove unwanted content controls
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A master document is a Word documentthat contains links to two or more related
documents called subdocumentsCreate a master document to organize
and format long documents such asreports and books
Creating a Master Document
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Work in Outline view to expand andcollapse a master document
Expand the master document to view eachindividual subdocument and makechanges to the content
Collapse subdocuments for the masterdocument to contain only links to all the
subdocuments included within it
Finalizing a Master Document
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Once you have inserted subdocuments ina master document, you can
Add or update a table of contents Modify the document headers and footers
Finalizing a Master Document
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Modify a Picture
Edit Charts
Create a SmartArt Graphic Edit Clip Art
Use Layering Options
Align, Distribute, and Rotate Graphics
Insert a Watermark and Page Border
Exploring Advanced Graphics
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Modifying a Picture Use the tools on the Picture Tools Format
tab to modify a picture in hundreds ofdifferent ways
Apply a preset picture style
Further modify the style by
Cropping it
Changing the shape of the picture
Modifying the picture border Apply picture effects
M dif i Pi t
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Modifying a Picture
Cropping a picture
Before After
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Editing Charts
Modify charts with the toolscontained on three Chart Tools
contextual tabs Designtab: Modify the appearance and
content of the chart itself
Layouttab: Modify the appearance of thevarious chart components
Formattab: Modify the appearance of thedrawing canvas that contains the chart
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Editing Charts
Adding new chart data
A third bar is added to each data series
New data for 2008
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Creating a SmartArt Graphic You can create seven types of SmartArt
graphics
Once you have selected a type, you selecta layout and then type text in each of theSmartArt shapes or in the text pane
You can further modify a SmartArt graphicby changing fill colors, shape styles, and
layouts
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Creating SmartArt
Names and positions for organization chart
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Editing Clip ArtA clip art picture from the Clip Organizer is
made up of a number of separateobjects
All of the objects are groupedtogetherwhen you insert the clip art picture
Ungroupa clip art to edit its individualobjects
The drawing canvas is an area upon whichyou can draw multiple shapes and insertclip art
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Editing Clip Art Two methods to convert a clip art picture
into a drawing object:
Right-click a clip art picture and select EditPicture from the menu
Change the clip art picture from an inlinegraphic to a floating graphic
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Using Layering Options The Arrange group includes commands to
layer objects relative to each other
Layering options include:
Bring to Front
Bring Forward
Bring in Front of Text
Send to Back
Send Backward Send Behind Text
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Aligning, Distributing, and
Rotating Graphics The Align and Distribute option in the
Arrange group includes commands youcan use to change the relative positioning
of two or more objects The Alignmentcommands align objects
relative to each other: left, right, center
The Distribute commands distributes thesame amount of space between objects
The Rotate command allows you to rotatean object on its axis
Formatted Pictures for Graphics
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Formatted Pictures for GraphicsSteps
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Inserting a WatermarkA watermarkis a picture or other type of
graphic object that appears lightly
shaded behind text in a document Use pictures as watermarksreduce
brightness
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Working with References Insert a Citation
Manage Sources
Generate a Bibliography Insert an Equation
Modify an Equation
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Inserting Citations The Citations & Bibliography group on the
References tab includes features to help
you keep track of: Resources you use to write research papers
Articles
Any document you obtained from othersources, such as books and Web sites
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Inserting CitationsA citation is a short reference, usually
including the author and page number,
that gives credit to the source of a quoteor other information included in adocument
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Modifying Citations and
Managing SourcesModify the contents of a citation
Edit the source of the citation
Format a citation for specific guidelinessuch as
Chicago
MLA
APA
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Generating a BibliographyAssemble all your sources on a separate
page or pages at the end of yourdocument
You can choose to create a:
Works Cited list: Lists only the works includedin citations in your document
Standard bibliography: Lists all the sources
you used to gather information for thedocument
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Inserting EquationsUse the Equations feature to insertmathematical and scientific equationsfrom one of the categories in the
Equation galleriesYou can also create your own equations
that use a wide range of math structuresincluding
Fractions Radicals
Integrals
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Modifying Equations Use many of the formatting options in the
Font and Paragraph groups on the Home
tab to modify an equationChoose to show an equation in:
Professional Format
Linear Format
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Building FormsConstruct a Form Template
Add and Modify Content Controls
Add a Building Block Content Control Insert Legacy Forms Controls
Format and Protect a Form
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Forms DesignA form is a structured document with
spaces reserved for entering information
Create a form as a template that includeslabeled spaces, called form fields, intowhich users type information
The form template can include check boxfields, help messages, and other controls to
make the form interactive
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Constructing a Form TemplateA Word form is created as a form
template, which contains all thecomponents of the form
A field label is a word or phrase that tellsusers the kind of information required for thefield
A controlis the placeholder inserted tocontain data associated with the label
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Constructing a Form TemplatePlain Textcontentcontrol
Date Picker
content control
Picture content
control
Legacy Tools
Check Box Form
Field
Combo Box content
control
Drop-Down List
content control
Building Block
content controlcontains text and a
SmartArt graphic
Rich Textcontent control
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Adding and Modifying Text
Content Controls Rich Text Content Control
Use when you want formatting, such as
bold or a different font size, automaticallyapplied to text that users enter
Text Content Control
Use when you do not want formattingapplied or you want to format the entry
with a style
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Adding Date Picker and
Picture Content Controls Use the Date Picker content control to
provide users with a calendar from whichthey can select a date
Use the Picture content control to providea placeholder for users to insert a picture
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Adding Drop-Down Content
Controls Drop-Down List Content Control
Provides a list of choices
Users can only select from the listCombo Box Content Control
Provides a list of choices
Users can select from the list orthey can
type a new entry
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Adding a Building Block
Content Control You can create your own Building Block
content control to insert into a form
The Building Block content control cancontain both text and objects, such aspictures and SmartArt graphics
Turn Design Mode offbefore you insert aBuilding Block content control
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Inserting Legacy Forms Controls Enhance a form by including Legacy
Forms controls:
Text Form Field Check Box Form Field
Work in the Text Form Field Options dialogbox to customize a legacy form control
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Formatting and Protecting a
Form Turn Design Mode off before you protect
a form
Click the Protect Document button in theProtect group
Select the protection required:
Filling in forms
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Customizing WordCreate a macro
Record macro steps
Edit a macroCustomize the Quick Access toolbar
Modify Options
Use the Document Inspector
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Plan a MacroAutomate repeated tasks by using
macros
A macro is a series of Word commandsand instructions that you group together asa single command to accomplish a taskautomatically
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Planning a Macro Macro tasks:
Determine the tasks you want the macro tocomplete
Macro steps: Include the correct steps to perform the task
Macro information: Determine the information related to the macro
Record macro procedure: Use the Record Macro dialog box to record the
macro
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Creating a MacroCreate a macro by using the macro
recorder or by entering codes into theVisual Basic Editor
For most routine macros, use the macrorecorder
Records each step you perform as asequence of Visual Basic codes
For complex macros, use the Visual BasicEditor
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Recording Macro StepsOnce you have created a macro, you
need to record the macro steps
The macro recorder actually recordseach step you perform as a sequence ofVisual Basic codes
Can use the mouse to click commands andoptions
Must use the keyboard to select text
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Running a MacroWhen you run a macro, the steps you
recorded are performed
Run a macro in three different ways:
Select the macro by name in the Macrodialog box, then click Run
Click a button on the Quick Access toolbarif you have assigned the macro to theQuick Access toolbar
Press a keystroke combination if you haveassigned shortcut keys to the macro
C t i i th Q i k A
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Customizing the Quick Access
ToolbarCreate a custom toolbar that contains
only the buttons you want to performspecific tasks
Can include buttons to perform macros
13
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Using the Document Inspector Use the Document Inspector to check
that a document does not contain any
Hidden text Personal information
Comments that you do not want otherusers to see
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MicrosoftPowerPoint
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Microsoft PowerPoint Software to make presentations
Templates and different designs
Same menues as Microsoft Word
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How to make a nice
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presentation Text
Font should be easy to read
Text color with high contrast to the background
Big font size
Less text is better Use the same formatting throughout the presentation
Pictures and figures
Choose understandable figures
Pictures with high quality
Pictures and figures should be relevant
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Presentation Be careful with use of animations
Know what you are presenting Dont read from the slide
Speak to the people
Speak loudly
Practice before presentation!
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MicrosoftExcel
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Microsoft ExcelMathematical software
Spreadsheets to make stastitical
calculations
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Microsoft Excel Formula for calculations of different
results in a set of data
In data
Out data
Graphical view of statistics
Overview: A hands-on introduction
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Excel 2007 has a new look! Its gotthe familiar worksheets youreaccustomed to, but with somechanges.
Notably, the old look of menus andbuttons at the top of the windowhas been replaced with theRibbon.
More commands, butonly when you need them
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The commands onthe Ribbon are theones you use themost.
Instead of showing every command all the time,Excel 2007 shows some commands only when youmay need them, in response to an action you take.
So dont worry if you dont see all the commandsyou need at all times. Take the first steps, and thecommands you need will be at hand.
More options,if you need them
S ti
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if you need themSometimes anarrow, called the
Dialog BoxLauncher, appearsin the lower-rightcorner of a group.
This means moreoptions areavailable for thegroup.
1
2
On the Home tab, click the arrow in the Fontgroup.
Click the Dialog Box Launcher , and youll see a
dialog box or task pane. The picture shows anexample:
The Format Cells dialog box opens, with superscriptand other options related to fonts.
What about favoritekeyboard shortcuts?
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If you rely on thekeyboard more thanthe mouse, youllwant to know thatthe Ribbon design
comes with newshortcuts.
There are shortcuts for every single button on theRibbon.
Shortcuts often require fewer keys.
This change brings two big advantages over
previous versions of Excel:
What about favoritekeyboard shortcuts?
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eyboa d s o cu s?
The new shortcutsalso have a newname: Key Tips.
For example, heres how to use Key Tips to centertext:
You press ALT tomake Key Tipsappear.
Press ALT to make the Key Tips appear.
Press H to select the Home tab.
Press A, then C to center the selected text.
1
2
3
A new view
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Not only the Ribbonis new in Excel 2007.
Page Layout view is
new, too.
If youve worked in Print Layout view in MicrosoftOffice Word, youll be glad to see Excel with similaradvantages.
Working with differentscreen resolutions
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Everything
described so farapplies if yourscreen is set to highresolution and theExcel window ismaximized.
If not, things lookdifferent.
When the Excel window isnt maximized.
Somegroups will display only the group name.
When and how do things look different?
With Tablet PCs. On those with smaller screens, theRibbon adjusts to show smaller versions of tabsand groups.
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For your project Mean (average)
Percentile / quartile
Maximum / minimum
Standard deviation
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Microsoft Outlook 2007
Whats New?
Overview: A new version of Outlook
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Look out! Theres a new version of
Outlook.
It has a whole new look along withnew features. But dont worry, thatdoesnt mean youll need to spenda lot of time learning a newprogram.
Instead, the new design and new
features will help you moreefficiently and easily accomplishthe tasks you do in Outlook everyday.
Whats changed and why
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The first time you
create a message inOutlook 2007 (oropen one youreceive), youll seethe Ribbon.
Its the band acrossthe top of thewindow.
One of the most dramatic changes in Outlook,the Ribbon gives Outlook its new look.
But as you get up to speed, youll see that thechange is more than visualits there to help youget things done more easily and with fewer steps.
Introducing the Ribbon
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Heres a new e-mail
message. TheRibbon is at the topof the window.
The Ribbon is visible
each time youcreate or editsomething inOutlook.
Why the new system? Microsoft carefullyresearched how people use commands in Outlook.
As a result of that research, some Outlookcommands are now more prominent, andcommon commands are displayed and grouped inways that make them easy to find and use.
A closer look at the Ribbon
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To better help youlearn how to use theRibbon, heres aguide to its basicarrangement.
1
2
3
Tabs: The Ribbon is made up of different tabs, each
related to specific kinds of work you do in Outlook.Groups: Each tab has several groups that showrelated items together.
Commands: A command is a button, a box to enterinformation, or a menu.
The Ribbon shows what you need
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Once again, youll
encounter theRibbon when youtake certain actionssuch as creatingmessages, calendar
entries, or contacts.
The Ribbon shows tabs and commands appropriatefor what youre doing.
That is, the tabs on the Ribbon will differ dependingon the area of Outlook youre working in.
The Ribbon shows what you need
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The picture shows
some of thesedifferences.
1
2
3
A new message shows the Message and Optionstabs.
A new appointment shows the Appointment tab.
A new contact shows the Contact tab.
Theres more than meets the eye
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A small arrow at the
bottom of a groupmeans theres moreavailable than whatyou see.
This button iscalled the DialogBox Launcher.
The picture shows that to see a full list of fontoptions, youd click the arrow next to the Basic Textgroup on the Message tab of a new e-mailmessage.
The Mini toolbar
The Mini toolbar
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The Mini toolbarallows you to quicklyaccess formattingcommands rightwhere you needthem: in the body ofan
e-mail message.
1
2
Select your text by dragging with your mouse, andthen point at the selection.
The Mini toolbar appears in a faded fashion. If youpoint to it, it becomes solid. You can click aformatting option.
The picture shows how it works:
The Quick Access Toolbar
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The Quick Access
Toolbar is a smalltoolbar above theRibbon.
Its there to make
the commands youneed and use mostoften readilyavailable.
Whats best about the Quick Access Toolbar?
Whats on it is up to you.
That is, you can add your favorite commands to itwith a simple right-click.
A new look for the calendar
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The new design of
the calendar inOutlook 2007 makesit easier to seewhats what.
Moving around iseasier, too.
3 Also new is the Tasks area. It shows your current andupcoming tasks and tracks your accomplishments,too.
The picture shows some examples:
A new look for contacts
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In Outlook 2007,
Electronic BusinessCards makecontacts easy toview and easy toshare.
Youll first notice the new look for contacts whenyou clickContacts to switch to that area ofOutlook. You can send Electronic Business Cardsthrough e-mail. You might want to include yourown Electronic Business Card as part of your e-mailsignature.
A new look for contacts
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Notice that in this
picture, theNavigation Pane isminimized to showmore of theContacts pane.
You can minimize the Navigation Pane from any
area of Outlook by clicking the Minimize theNavigation Pane button.
Questions?
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Any questions?
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Write to:
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