Post on 13-Oct-2020
**All items on this agenda are noticed for discussion and possible action.
STAMFORD BOARD OF EDUCATION Board Members Andy George, President Jennienne Burke, Vice President Daniel Dauplaise, Secretary Nicola Tarzia, Assistant Secretary Mike Altamura Fritz G. Chery
Becky Hamman Jackie Heftman
Jackie Pioli Mayor David R. Martin
AMENDED AGENDA
SPECIAL BOARD MEETING Tuesday, August 4, 2020
6:00 PM
GoToWebinar:
https://attendee.gotowebinar.com/register/7458142810934626062
Webinar ID:
264-864-051
1. CALL TO ORDER
2. TIME FOR THE PUBLIC TO BE HEARD
3. Reopening Plan
4. CARES Act
5. CEP
6. Topics of Discussion
Suspension of Policy & Regulation ByLaws (Re: memo in board packet)
**All items on this agenda are noticed for discussion and possible action.
Regulation practice
COVID policies
Practice & procedures for COVID Policy
Mask policy 5141.8 & Regulation
7. ADJOURNMENT
Stamford Public Schools
Community Eligibility Presentation
Board of Education Special Meeting
Tuesday August 4, 2020
- Under the Healthy, Hunger-Free Kids Act of 2010 (HHFKA), the CEP provides an alternative approach for offering school meals in local educational agencies (LEAs) and schools in low-income areas, instead of collecting individual household applications for free and reduced-price meals.
- The CEP uses information from other programs, including the Supplemental Nutrition Assistance Program (SNAP) and Temporary Family Assistance (TFA), instead of traditional paper applications.
- LEAs are eligible to participate in the CEP if the Identified Student Percentage (ISP) for the entire district, groups of schools, or individual schools meets or exceeds 40 percent.
Community Eligibility Provision (CEP)
- All students receive free breakfasts and lunches.
- Household applications for free and reduced-price meals are eliminated.
- No verification is required.
- Potential increase in meal participation.
- Fall 2020 – CEP would allow more efficient food service distribution with the proposed Hybrid classroom/Grab & Go service models; cashless; no stigma, elimination of unpaid balances.
Community Eligibility Provision Benefits
- ISP is the proportion of identified students (out of all enrolled students) who are directly certified for free school meals through a means other than the school meal application.
- The ISP rate in Stamford Public Schools has increased from the 18-19 school year to the 19-20 school year due to:
1. Increased efforts from SPS to get families to complete school meal applications.
2. Increase in the number of students who were directly certified due to impacts from the COVID-19 pandemic.
What is Identified Student Percentage (ISP)?
- Application due August 31, 2020.
- SPS is newly eligible for CEP based on June 2020 ISP percentages.
- CEP works on a 4-year cycle. - If a district’s ISP increases during the 4 years, the district can benefit from that increase. - If the ISP decreases below 40%, the district can remain in the program for the remainder of the term.
- If SPS does not apply this year, the district can apply next year unless ISP percentages decrease below the threshold.
Community Eligibility Provision Details
ISP Year to Year
April 2019 vs. June 2020
Included Group April 2019 June 2020
All District 36.03% 42.81%
Elementary Only (Including Rogers/Strawberry Hill)
36.73% 46.42%
K-5 Only 38.6% 49.44%
K-5 Over 50% ISP Only*N/A (No schools were over
50%)52.65%
*Westover, Springdale, Toquam, Stark, Stillmeadow, Roxbury, KT Murphy
Current School ISP’s as of June 2020 compared to April 2019:
SPS Schools currently over 40%
Schools Level Groupings that do not meet minimum requirements of 40% ISP:⮚ HS Grouping⮚ K-8’s Strawberry Hill & Rogers
School ISP % ISP%
June 2020 April 2019
Per Operational Memo No. 08-19…"LEA's are eligible to participate in the CEP if the Identified Student Percentage (ISP) f or the entire district, groups of schools, or individual schools meets or exceeds 40 percent.
Westover Magnet 60.17 44.92
Springdale El 55.32 42.39
Toquam Magnet 54.83 67
Julia Stark El 52.6 38.83
Stillmeadow El 52.56 38.32
Roxbury El 50.41 38.99
K.T. Murphy El 49.7 42.02
Rippowam MS 47.45 41.84
Hart Magnet 47.39 38.44
Newfield El 47 38.19
Cloonan MS 46.4 44.79
Dolan MS 46.22 40.71
Turn of River MS 43.48 35.04
Davenport El 39.38 30.63
Northeast El 36.11 29.28
Stamford HS 35.75 33.18
Westhill HS 34.88 32.79
Scofield Magnet MS 34.05 31.82
Strawberry Hill 32.82 29.14
AITE 32.3 30.13
Rogers International 30.96 25.12
Elementary K-5 Level Grouping:
⮚ Now Eligible for CEP
⮚ ISP% > 40%⮚ ISP% for Grouping =
49.44%
Elementary Level Grouping K-5
Grouping CalculatorUse this calculator to determine the grouped identified student number and enrollment number to enter into Step 1
Step 1 data for school groupings
Total number of identified students in group
Enter this figure in 1.1
School NameEnter the name of each school that will be grouped under the same
identified student percentage
Identified StudentsEnter the number of
identified students for each school entered in the first
column
EnrollmentEnter the number of
students enrolled in each school entered in the first
column
Individual school Identified student
percentage (ISP)
3262
Westover 355 590 60.17%
Springdale 312 564 55.32% Total number of students enrolled in group
Enter this figure in 1.2Toquam 363 662 54.83%
Julia Stark 304 578 52.60%6598
Stillmeadow 339 645 52.56%Identified student
percentage for group
Roxbury 309 613 50.41%49.44%
KT Murphy 246 495 49.70%
Hart 282 595 47.39%
Newfield 262 558 47.00%
Davenport 256 650 39.38%
Northeast 234 648 36.11%
All District Level Grouping
Grouping CalculatorUse this calculator to determine the grouped identified student number and enrollment number to enter into Step 1
Step 1 data for school groupings
Total number of identified students in groupEnter this figure in 1.1
School NameEnter the name of each
school that will be grouped under the same
identified student percentage
Identified Students*Enter the number of identified students for
each school entered in the first column
Enrollment*Enter the number of students enrolled in each
school entered in the first column
Individual school Identified student percentage (ISP)
6649
Westover 355 590 60.17%
Springdale 312 564 55.32% Total number of students enrolled in group Enter this figure in 1.2Toquam 363 662 54.83%
Julia Stark 304 578 52.60%15533
Stillmeadow 339 645 52.56%Identified student percentage for group
Roxbury 309 613 50.41%42.81%
KT Murphy 246 495 49.70%
Hart 282 595 47.39%
Newfield 262 558 47.00%
Davenport 256 650 39.38%
Northeast 234 648 36.11%
Strawberry Hill 172 524 32.82%
Rogers Int'l 257 830 30.96%
Rippowam MS 372 784 47.45%
Cloonan MS 329 709 46.40%
Dolan MS 306 662 46.22%
TOR MS 297 683 43.48%
Stamford HS 642 1796 35.75%
Westhill HS 814 2334 34.88%
AITE 198 613 32.30%
* Identified Students and Enrollment on June 1, 2020
All District Level Grouping:
⮚ Now Eligible for CEP
⮚ ISP% > 40%⮚ ISP% for Grouping =
42.81%
10
Schools with ISP 50% or Greater Grouping
Schools with ISP 50 or Greater
Grouping CalculatorStep 1 data for school
groupings
Use this calculator to determine the grouped identified student number and enrollment number to enter into Step 1Total number of identified
students in group
School Name Identified Students* Enrollment*Individual school Identified student percentage (ISP)
Enter this figure in 1.1
Enter the name of each school that will be grouped under the same identified student percentage
Enter the number of identified students for each school entered in the first column
Enter the number of students enrolled in each school entered in the first column 1982
Westover 355 590 60.17%
Springdale 312 564 55.32%Total number of students
enrolled in group
Toquam 363 662 54.83% Enter this figure in 1.2
Julia Stark 304 578 52.60%3652
Stillmeadow 339 645 52.56%Identified student
percentage for group
Roxbury 309 613 50.41%54.27%
* Identified Students and Enrollment on June 1, 2020
- Reimbursement rate is a function of ISP. Multiply the ISP by 1.6 to get the % of meals reimbursed at the “free” rate. The remainder are reimbursed at the “paid” rate.
Reimbursement Calculation
Reimbursement Rates
Lunch Breakfast
Paid $0.39 $0.31
Free $3.48 $2.20
Example: Stamford All District ISP 42.81%
Reimbursement $
Total Lunches 100,000
Reimbursed at “Free” 42.81 x 1.6 x 100,000 = 68,496 68,496 x $3.48= $238,366
Reimbursed at “Paid” 100,000 – 68,496 = 31,504 31,504 x $0.39 = $12,287
ISP Sensitivity
ISP Sensitivity (100,000 Lunches)
ISP “Free” Lunches “Paid” Lunches Reimbursement $
42.81% 68,496 31,504 $250,653
46.42% 74,272 25,728 $268,500
49.44% 79,104 20,896 $283,431
52.65% 84,240 15,760 $299,302
Normal Operations BRK PARTICIPATION LUN PARTICIPATIONNET EFFECT
SPS
Scenario EL MS HS EL MS HS
CEP ALL SCHOOLS (Normal Participation)
22% 31% 11% 54% 64% 36% ($1,643,338)
CEP ALL SCHOOLS (Increased Participation)
61% 57% 28% 70% 74% 49% ($379,638)
CEP EL SCHOOLS ONLY (Normal Participation)
22% 31% 11% 54% 64% 36% ($679,748)
CEP EL SCHOOLS ONLY (Increased Participation)
61% 31% 11% 70% 64% 36% $151,506
Participation Increase is Key to Success (Assuming Normal Operations)
- Increase access
1. Grab & Go breakfasts- Available to students as they enter through the cafeteria or Grab & Go stations
2. Breakfast after the bell or 2nd chance breakfast (HS Grab & Go breakfast between morning classes)
3. Increased portable breakfast/lunch item offerings
4. Increased lunch time or number of lunch waves
5. Pre-ordering option to reduce wait times
Strategies to Increase Participation
CEP Data Norwalk Tracey Elementary (Example)
• CEP implemented Fall 2019• Enrollment 450; ISP% 53% (participating in a “Grouping” of
schools ISP 55%)• Significant increase in year-over-year average daily
participation :– Breakfast increased from 23% to 50% (of school enrollment)
• Transitioned from Hallway Cart pick-up to Classroom Delivery.
– Lunch increased from 58% to 74%
• SPS’ current elementary average daily participation:– Breakfast 25%– Lunch 55%
Profitability Scenarios (Chartwells’ Operating Statement)
Financial History under Chartwells – Profit / Loss:
June 2019 $831,500June 2015 $215,500
June 2010 ($384,000)
Estimated Food Service Program Net Income
Normal OperationsCOVID Impact (40% Reduction
in Meals Served)
Included Group ISP% Normal Participation Increased Participation Normal Participation
No CEP $788,686 N/A ($161,054)
CEP: All District 42.81% ($854,652) $409,048 ($1,147,057)
CEP: Elementary Only
(Including Rogers/Strawberry
Hill)
46.42% $108,938 $940,192 ($485,841)
CEP: K-5 Only 49.44% $332,915 $1,072,347 ($434,517)
CEP: K-5 Over 50% ISP Only* 52.65% $630,692 $1,179,896 ($255,850)
*Westover, Springdale, Toquam, Stark, Stillmeadow, Roxbury, KT Murphy
Cost Estimates:CEP Net Effect to SPS
Estimated Food Service Program Net Income
Normal OperationsCOVID Impact (40% Reduction in Meals
Served)
Included Group Normal Participation Increased Participation Normal Participation
No CEP N/A N/A ($949,740)
CEP: All District ($1,643,338) ($379,638) ($1,935,743)
CEP: Elementary Only (Including
Rogers/Strawberry Hill)($679,748) $151,506 ($1,274,527)
CEP: K-5 Only ($455,771) $283,661 ($1,223,203)
CEP: K-5 Over 50% ISP Only* ($157,994) $391,210 ($1,044,536)
*Westover, Springdale, Toquam, Stark, Stillmeadow, Roxbury, KT Murphy
LAW DEPARTMENT
CITY OF STAMFORD, CONNECTICUT
DATE: July 31, 2020
TO: Dr. Tamu Lucero
All Members of the Board of Education
FROM: Attorney Amy J. LiVolsi, Assistant Corporation Counsel
RE: 9000 Policy Series, Policy 9314
__________________________ In 2014, the Board undertook a wholesale review of the 9000 series of Board Policies. A review
of the records associated with this process reveal several discrepancies between the version of
the 9000s that were approved by the Board (the “Approved Version”) and the version of the
9000s that is presently posted on the Boards website (the “Posted Version”).
One of the discrepancies is Policy 9314 (copy attached as Exhibit A). This policy is especially
relevant because it allows the Board to suspend Policies, By-Laws and Regulations for a limited
time and for a specific purpose. Invoking Policy 9314 would allow the Board to suspend the
existing policy requiring two (2) votes at regular meetings to add/modify policies and
regulations. This timeline is especially important given the small window of time before the fall
reopening schools.
It appears that while Policy 9314 is part of the Approved Version, an error resulted in Policy
9314 being omitted from the Posted Version.
According to the notes authored by CABE, at the time of the 2014 review of the 9000 series,
Policy 9314 already existed under a different number - Policy #9312. CABE reviewed the then
existing 9312, deemed it appropriate as drafted with two suggested changes (1) renumbering (to
9314) and (2) the addition of a reference to Robert’s Rules of Order. CABE recommended this
policy be maintained as written with the addition of those two changes. See Exhibit A.
On 11/18/2014 the 9000 series was presented to the Board for a first vote. Policy 9312 included
in the Resolution under the section “Changes to the legal references in policies.” See Exhibit B.
The resolution passed unanimously. The Resolution was scheduled for a second vote on
12/02/2014, and passed unanimously as a consent agenda item. See Exhibit C.
In the Posted Version policy 9134 is omitted. Interestingly, the Posted Version includes a Policy
(9312) which appears to be included in error. Policy 9312 as appears in the Posted Version was
not presented to the Board for consideration. Also, it appears to duplicate the concepts in Policy
9313 (Policy 9313 was in fact presented, reviewed, modified and voted on as part of the 2014
review process).
These facts are also supported by a Memo (11/12/2014) from Dr. Falcone to Dr. Hamilton which
detailed the changes to various policies and which is included in the Agenda for the 12/02/2014
meeting where the second vote took place.
In conclusion, the Board may avail itself of the powers in Policy 9314 as same is included in the
Approved Version of the 9000 series.
EXHIBIT A
EXHIBIT B
Minutes (relevant excerpt) Special Meeting 11/18/2014
EXHIBIT C
Minutes (relevant excerpt) Special Meeting 12/02/2014