Post on 28-Dec-2015
EasyPEP™ TrainingforTeachers
EasyPEP™ TrainingforTeachers
Agenda• Access EDplan™ • Login to EasyPEP™ • Set Forgotten Password• View Caseload• View Student Profile• Develop a PEP• Resources
EDplan™ URL
https://go8.easyiep.com/nccharlotteiep
http://j.mp/CMS-PEP• Accessible on any computer• Not behind CMS firewall, but a secure system• Pre-determined user types defines what you
may and may not access on the system
Log into EasyPEP™• Type in name and password.
Remember to leave a space between your first and last name.
Remember that this is case sensitive!
Click here
After Log In…• You may see one or more of the following
screens:– PCG End-User Agreement– CMS Confidentiality Policy Agreement– Forgotten Password Question
• Otherwise, you will see the Main Menu screen
Type in the answer you will provide. It’s case sensitive!
Type in the question you want the system to ask you.
Click here
Forgotten Password Question
If you forget your password…• Click the Forgot Your Password link• Follow the steps
Do not need to type your name
Click here
Main Menu PageThe name of this system is EDplan™
Although you see EasyIEP™, you are in EDplan™
Here is the information to the EasyPEP™ Help Desk. Please contact your PEP Administrator BEFORE contacting the Help Desk.
EDplan Houses:EasyIEP™, EasyPEP™, and BehaviorPlus™
DO NOT send messages from this link.
Please check messages the EasyPEP™ Team may send you.
Update Account
• Click My Info tab.
Last used to log on password
8 character minimum1 uppercase1 lowercase1 number1 symbol
Do not make any changes to the sections under this green
box.
Click here
Click here
Update Account Confirmation
• Click on any tab from Main Menu Navigation Bar to exit page.
Accessing Students’ Portfolios I• Click the Students tab from the Main Menu Toolbar
Accessing Students’ Portfolios II• PEP Administrators can add new students to your account.
View Portfolios• Click student’s name to open his/her
EasyPEP™ portfolio and EDplan Documents (i.e., IEP and PEP).
Ignore this sectionIgnore
Student’s Tab Bar• There are 8 tabs on this bar.
Returns to the Criteria for Selecting Students Page
Returns to Main Menu page
Returns to the Student Profile page
Please do not use this tab.
Communicate with other team members on student’s needs and progress.
View all of student’s past and current PEPs, IEPs, and faxed documents.
Log out of EDplan™
Student Profile Page I• Review student’s demographic and assessment date.
Demographic Page Entries I• If student has been retained, teacher should indicate
in what grade on the School Information table
Demographic Page Entries II• Users SHOULD NOT enter information in the
Services Received table this school year.
Assessment I• Previous years’ assessments (2009…) and grades
(2010…) can be viewed.
Assessment II• Data is still being imported.
PEP Process Flow• The New PEP Process button enters the PEP Process
flow for the student.
PEP Process Flow Page• PEP Process Flow page will appear• Same navigation flow at bottom of pages
Develop a PEP– All
• Let’s work through one. Please take notes on the next few pages.
Team• Case manager
– May only be one– Must be the same one throughout the year– Associated with all plans
• Teachers– All current teachers automatically appear as option for each plan
• Except: Changed schedule or New to the school)
– Only teachers selected in last step of process will be associated with plan
• Parent(s)/Guardian(s)– Imported from NC Wise– Any change in parent info must be processed with registrar
• Other Team Members– May be added using Add/Remove Team Member button
Team Page• PEP Administrators need to instruct teachers regarding Case
Manager assignments• To Add/Remove team members, select Add/Remove Team
Members
Team Page• Click checkbox to select or deselect a team member.• Scroll to bottom of page and click Save & Continue>>
General Area(s) of Need I
• General Area of Need– Click check box
Click Save• Specific Area of Need
– Click check box to remove last year’s if necessary– Click check box to add current year’s
Click Save and Continue
General Area(s) of Need Page II
• Click Save at bottom of Specific Areas of Need table. – Click Save & Continue>>
Define & Hypothesize
• Confirm Specific Area of Need – Dropdown
• Define the Problem– Begin statement with student’s name– Concrete, observable, measurable
• Hypothesize the Problem– Begin statement with student’s name
Differentiated Strategies I
• Select at least 1 differentiated strategy method– How will you ensure student’s access to core
curriculum given academic problem defined in plan?
• Select delivery method
Differentiated Strategies II
• Do not click Create Differentiation Strategies Plan button
• Scroll to bottom of page for Save & Continue button
Planning I
Planning II• Identify no more than two (2) academic targeted skills from
list at a time
• Identify intervention tool(s) and details
– Duration (Input minute increments only)
– Frequency (How many times per week)
– Begin Date & Review Date (20-30 instructional days from Begin Date)
• Identify progress monitoring tool(s) and details
– Subject Domain
– Score Type
Click Save and Continue
Create Plan - Dates• Notification Date
– Parent first notified that plan would be developed
• Plan Begin Date– First date of first intervention implementation
• Plan End Date (Plan Review Date)– 02/07/12 Semester Course– 06/15/12 Year-long Course
• Copy of Plan– Parent received (will receive) copy of final plan
Create Plan – Plan’s Team
• Parent– Ignore statement on screen regarding parent attending meeting.– Must select the parent/guardian to include parent on team
• Implementing Teachers• Case Manager automatically associated with each plan
Create Plan – Team Notes
• Date all notes• Include initial of first name and full last name at beginning of
all notes
• Recommendation for use– State what other subject area teachers are implementing/supporting
intervention strategies– State if interventions started before official parent notification date– Strategies for parents/guardians to implement at home– Document if review of plan with parent was conducted by phone
Create Plan – Create Document
• Create Draft of Plan first– Proof and confirm with all team members– Review with parent if possible before creating a Final Document
• Create Final Document - BARCODE– The EDplan™ system does not record student as having a plan until
the plan is finalized– Official document– Case manager and all teachers on plan must sign signature page– Parent signature not required, but recommended– Student signature not required– Parent must receive a copy of the plan with school staff’s signature
• SAVE THE SIGNATURE PAGE FOR FUTURE FAX USE!!!!!
Resources• PEP Intranet Link
– http://j.mp/pepintranet
• RtI Behavior Plan Questions– Edwin Wilson, RtI Behavior Coordinator
edwin.wilson@cms.k12.nc.us