Post on 21-Jan-2016
Agenda 2-26-2013
• Leads work– Track Status
• Admin / Upcoming / Next Steps– RFP Document review– After RFP / Before GL– GL Preparation– Orals– Worksheet Consolidation– Harris Trip
Timeline
Workstreams - Validate RFP Questions
Workstreams - Validate Greenlight Questions
Create RFP Amendment
RFP Amendment Distribution/Vendor Response
Evaluate Vendor Responses
NAB Conference
Madrid & Budapest Visit
Oral Presentations
Create/Define Selection Tool
Rate Vendor via Selection Tool
Internal Meetings/Decision Point
Final Decision
Contract Negotiations
Consolidate Greenlight Issues
Prepare Greenlight Presentation
26-Jan 15-Feb 7-Mar 27-Mar 16-Apr 6-May 26-May
Fri, Feb 22
Fri, Mar 29
Fri, Mar 01
Fri, Mar 29
Fri, Apr 12
Fri, Apr 12
Fri, Mar 15
Fri, Apr 19
Fri, Mar 29
Fri, Apr 26
Fri, May 03
Fri, May 03
Fri, May 31
Today
APPENDIX
Team Leads Responsibilities
• Pick your working team to help you resolve your questions (should be between 4-8 participants in each team depending on topic). I recommend a cross functional team.
– Consolidated request of resources and funnel through Mark)
• Assess the open scope questions assigned to you (final version to be sent out tomorrow – drafts are in the YSI folders).
– Determine if they have been appropriately assigned to you. If not, send the question back to Michael Pusateri and myself with the suggestion of the person who should own the question.
– Consolidate any questions (preserve cross reference ID)
• Scan any “during” questions assigned to you and validate that we can safely defer their consideration until after we kick-off the project. Move any to “before” if necessary.
• Prioritize the open questions in term of: – “Before” Issues that can impact the RFP selection (first) in order of priority / impact– “Before” Issues to be resolved for GL in order if priority / impact– Analysis -
• Determine the approach for resolution required to scope the project for vendor selection and for Greenlighting. (defer any portion of the open question to the project if it is not necessary to resolve the project scope )
• Schedule your work sessions• Identify your “shared” questions and reach out that team lead and agree what will be done by each
group• Determine the timeline needed to resolve your high important issues• Work the questions as determined by your approach. (Suggest involving others outside of your core
team to gather data points)• Save your team’s work in the YSI folders under > /Scope Resolution / [Your folder]• Report back in our weekly coordination meetings• Drive the questions to resolution
ResponsibilitiesProcedure Check-inFocus
Team Updates
• VOD/Non-Linear Spencer Stephens - Christopher Taylor• Content Identifiers & Relationships & Inventory Management &
Metadata (Kelly Harkness)• Program Acquisition and Rights Management (Iverson/Caz)• Integration - Vision/BMS, Business Systems changes, Finance
(Allsop)• System Architecture (Ryan Kido)• Infrastructure Requirements (Glen Marzan)• Technical Specifications & Client Profiles (Adam Moore)• MAM Requirements: Overall and Distributed Ingest, 3rd Party
Integration (Adam Moore)• Workflows & Prioritization of Tasks (Andy Bolding)• Security (Adam/Jaspal)• Reporting (Chris)• Operations - Support & Maintenance (Gleeson)• Implementation Approach & Scope Management (Bob)
ProgressIssuesNext Steps
Next Steps
• Focus on RFP Question• Spain and Budapest• Give Vendors a Heads-up on Non-Linear• Next Tuesday
Scope Team Charters
Scope Team
Charter Before RFP Before GL
VOD/Non-Linear
Issues concerning the process of preparing content for use by non-linear business partnersIntegration –Issues involving how various software systems interact with each other
• Determine scope of VOD/OTT requirements and hand off to other teams
• Determine Options for meeting requirements
• Determine what requirements need to be given to Vendors
• Delineate between VOD/OTT
• Determine what is in scope or out of scope for project
• Proposal for how requirements are met by SPT
Workflows Issues centering on the detailed process of how assets flow through the preparation process and specific steps within MediaCentre
• Refine list of workflows addressed by MediaCenter
• Identify any new in scope workflows for vendors
• Define high level requirements for vendors
• Give new requirements to other team (MAM/Content ID/Operations / etc)
• Refined list of all workflows to be handled by MediaCenter PROJECT
• Give new requirements to other team (MAM/Content ID/Operations etc)
• Define high level requirements required for final estimates
MAM Requirements
Issues detailing the specific operation of the asset management system, both in terms of functionality and process
• Refined list of MAM Requirements for Vendors
• List of requirements out of scope
• Give any other team any implications to the requirements
• Complete list of inscope requirements verified by vendors
• List of post project enhancments
• List of work arounds• Give any other team any
implications to the requirements (ie Operations)
Scope Team Charters
Scope Team
Charter Before RFP Before GL
System Architecture
Issues involving the high level technical design of the MediaCentre and how it interconnects with other Sony systems
• Reference architecture for Vendors
• Identification of requirements requiring Vendor bids
• List of all functional services that are to be a part of the MediaCenter PROJECT
• List of all functional services that are on the roadmap (including out of scope)
Infrastructure
Issues regarding the network and hardware systems, sizing requirements, connectivity, and other detailed design concerns
• Verification of the infrastructure requirements INSIDE the core MediaCentre architecture for the vendors (including verified sizing)
• Specification of all infrastructure requirements inside and outside of the MediaCentre with verified assumptions
Tech Specs Issues involving the technical specifications of assets received, distributed, and used by the MediaCentre
• Identification of any standards that will need to be implemented by the vendors enough that the vendors can bid
• List of all of the standards that will be included in the scope of the PROJECT – enough that the project can estimate and deliver
Scope Team Charters
Scope Team
Charter Before RFP Before GL
Content ID/Metadata
Issues that involve the way assets are indentified, how that data is exchanged and stored, and how master data flows
• Content ID and Metadata approach at a high level to guide vendors (worst case)
• Refinement of approach (high level model) enough to enable proper scoping of the PROJECT
• Refinement of the key metadata to be used to enable key workflows
• What is required scope of the PROJECT and what can be done later
Program Acq./Rights
Issues concerning content usage rights, methods of tracking usage, and the process of making systems aware of new content
• Identification of any requirements that would affect vendors
• Identification of any requirements or dependencies to BMS systems and workflows
Integration Issues involving how various software systems interact with each other.
• Identification of any inbound our outbound data interchanges requirements with the core MediaCentre software
• Content ID implications shared with Content ID team
• List of specific interfaces to be build by the MediaCenter with an estimate
Reporting Issues regarding the requirements for reporting, status updates, and metrics
• List of any reports expected to be produced by vendor apps
• High level reporting requirements
• Reporting architecture and approach required for estimation
Scope Team Charters
Scope Team
Charter Before RFP Before GL
Implementation /Scope
Issues about whether a specific function or need is included within the MediaCentre project. Also defines program set-up
• Any scope or sizing decisions that would impact the assumptions or scope of the other work teams
• Structure of team• Finalized scope, budget and
schedule
Operations Issues involving how people and departments are responsible for parts of the overall workflow
• Any scope or sizing decisions that would impact the assumptions or scope of the other work teams
• Any manual or automation decisions
• General design of the “run” team that addresses incope workflows and support requirements
• Any workspace decisions• Resolution of any HR impacts
to overall operations
Security Issues involved in preventing unauthorized use of or access to the MediaCentre and content distributed by the media Center
• List of security requirements for the vendors
• List of security requirements for all parties