Advanced Functions

Unit 6

TODAY & Now

What does it do?o Use this to show the date

Syntaxo =today()

Formattingo The result will normally be displayed using the

DD-MMM-YY format

TODAY Example

TODAY

What does it do?o This function extracts the day of the month from

a date Syntax

o =day(value) (value can be a constant or a cell reference)

Formattingo Normally the result will be a number, but this can

be formatted to show the actual day of the week by using Formatting

DAY Example

MONTH

What does it do?o This function extracts the month from a complete

date Syntax

o =month(date) Formatting

o Normally the result will be a number, but this can be formatted to show the actual day of the week by using Formatting

MONTH Example

YEAR

What does it do?o This function extracts the year number from a

complete date Syntax

o =year(date) Formatting

o The result is shown as a number

YEAR Example

SUMIF

What does it do?o The function adds the value of items which match

criteria set by user Syntax

o =sumif(RangeOfThingsToBeExamined,Criteria,RangeOfValuesToTotal)

Formattingo No special formatting is needed

SUMIF Example

ROUND

What does it do?o This function rounds a number to a specified

amount of decimal places Syntax

o =round(NumberToRound,DecimalPlacesToUse) Formatting

o No special formatting is needed

ROUND Example

COUNT

What does it do?o This function counts the number of numeric

entries in a list. It will ignore blanks, text and errors Syntax

o =count(Range1,Range2,Range3……ThroughTo Range30)

Formattingo No special formatting is needed

COUNT Example

COUNTA

What does it do?o This function counts the number of numeric or

text entries in a list. It will ignore blanks Syntax

o =counta(Range1,Range2,Range3……ThroughTo Range30)

Formattingo No special formatting is needed

COUNTA Example

COUNTIF

What does it do?o This function counts the number of items which

match criteria set by the user Syntax

o =countif(RangeOfThingsToBeCounted,CriteriaToBeMatched)

Formattingo No special formatting is needed

COUNTIF Example

PROPER

What does it do?o This function converts the first letter of each

word to uppercase, and all subsequent letters are converted to lower case

Syntaxo =proper(TextToCovert)

Formattingo No special formatting is needed

PROPER Example

UPPER

What does it do?o This function converts all characters in a piece of

text to upper case Syntax

o =upper(TextToCovert) Formatting

o No special formatting is needed

UPPER Example

LOWER

What does it do?o This function converts all characters in a piece of

text to lower case Syntax

o =lower(TextToCovert) Formatting

o No special formatting is needed

LOWER Example

CONCATENATE

What does it do?o This function joins separate pieces of text into one item

Syntaxo =concatenate(Text1,Text2,Text3……Text30)

Formattingo No special formatting is needed, the result is

shown as normal text

CONCATENATE Example

FV

What does it do?o This function returns the future value of an

investment based on periodic, constant payment and a constant interest rate

Syntaxo =fv(Rate,NumberOfPayments,Payment,PV,Type)

Formattingo No special formatting is needed

FV Example

NPV

What does it do?o This function Calculates the net present value of

an investment by using a discount rate and a series of future payments (negative values) and income (positive values).

Syntaxo =npv(Rate,Value1,Value2,…………)

Formattingo No special formatting is needed

NPV Example

PMT

What does it do?o This function Calculates the payment for a loan

based on constant payments and a constant interest rate.

Syntaxo =pmt(Rate,NumberOfPayments,PresentValue,FutureValu

e,Type) Formatting

o No special formatting is needed

PMT Example

PV

What does it do?o This function Returns the present value of an

investment. The present value is the total amount that a series of future payments is worth now. For example, when you borrow money, the loan amount is the present value to the lender.

Syntaxo =pv(Rate,NumberOfPayments,Payment,FutureValue,Typ

e) Formatting

o No special formatting is needed

PV Example

RATE

What does it do?o This function Returns the interest rate per period

of an annuity. RATE is calculated by iteration and can have zero or more solutions. If the successive results of RATE do not converge to within 0.0000001 after 20 iterations, RATE returns the #NUM! error value.

Syntaxo =rate(NumberOfPayments,Payments,PresentValue,Futur

eValue,Type,Guess) Formatting

o No special formatting is needed

RATE Example

HLOOKUP

What does it do?o This function scans across the column headings

at the top of a table to find a specified item. When the item is found, it then scans down the column to pick a cell entry

Syntaxo =hlookup(ItemToFind,RangeToLookIn,RowToPickFrom,So

rtedOrUnsorted) Formatting

o No special formatting is needed

HLOOKUP Example

VLOOKUP

What does it do?o This function scans across the row headings at

the side of a table to find a specified item. When the item is found, it then scans across to pick a cell entry

Syntaxo =vlookup(ItemToFind,RangeToLookIn,ColumnToPickFro

m,SortedOrUnsorted) Formatting

o No special formatting is needed

VLOOKUP Example

IF

What does it do?o This function tests a conditiono If the condition is met it is considered to be TRUEo If the condition is not met it is considered as

FALSEo Depending upon the result, one of two actions

will be carried out Syntax

o =if(Condition,ActionIfTrue,ActionIfFalse) Formatting

o No special formatting is needed

IF Example

AND

What does it do?o This function tests two or more conditions to see

if they are all trueo It can be used to test that a series of numbers

meet certain conditionso It can be used to test that a number or a date

falls between an upper or lower limito Normally the AND() function would be used in

conjunction with a function such as =IF() Syntax

o =and(Test1,Test2……..Test30) Formatting

o When used by itself it will show TRUE of FALSE

AND Example

OR

What does it do?o This function tests two or more conditions to see

if any of them are trueo It can be used to test that at least one of a series

of numbers meets certain conditionso Normally the OR() function would be used in

conjunction with a function such as =IF() Syntax

o =or(Test1,Test2……..Test30) Formatting

o When used by itself it will show TRUE of FALSE

OR Example

ISERROR

What does it do?o This function tests a cell or calculation to

determine whether an error has been generated. It will show TRUE for any error and FALSE if no error is found

Syntaxo =iserror(CellToTest)

Formattingo When used by itself it will show TRUE of FALSE

ISERROR Example

DSUM

What does it do?o This function examines a list of information and

produces a total Syntax

o =dsum(DatabaseRange,FieldName,CriteriaRange) Formatting

o When used by itself it will show TRUE of FALSE

DSUM Example

DMIN

DMAX

DCOUNT

NESTED FUNCTIONS

NESTED FUNCTIONS