ADDING PUNCH AND PIZZAZZ TO

YOUR PRESENTATIONS

County of RiversideLeadership Initiative

EFFECTIVE PRESENTATION

INTRODUCTIONS

Jeff DenningFacilitator

Acquire tools and techniques to ensure

outcomes and increase your personal

power, self-confidence and credibility

when making ANY presentation

Improve your effectiveness

Increase your leadership competency

Bolster your personal power

Add punch and pizzazz into your presentations

Ensure preparedness

Unleash the power of inner passion

“… Even dog food, when properly prepared and presented, looks delicious.”

“… Filet mignon, when improperly prepared and presented, looks inedible.”

Author: Pepe Barretta (1963)

Only when you can communicate

can you influence. And only when

you can influence can you lead.

Helps structure your presentation for punch

Sets the stage

Communicates expectations

Creates audience co-ownership

Helps ensure results and control outcomes

Builds credibility

Ice Breaker

Craft a killer introduction

Preparing you and your audience

Use the introductory and

preparation techniques for the

next five presentations you give

Ice Breaker

Craft a killer introduction

Preparing you and your audience

Approach podium confidently

Look your audience in the eyes

Adjust microphone

Begin with “Mr. Chairman, members of the Board”

State your name and department

Deliver your “elevator speech”

End with “Mr. Chairman”

Take small step back

… BUT FIRST, WE PRACTICE!

Ice Breaker

Craft a killer introduction

Preparing you and your audience

Grabs their attention

Defines expectations

Sets a collaborative environment

Establishes your credibility

Respects your audience

Answer these questions in the first two minutes

What is this about?

What is its purpose?

Why is this important?

Why should I care? What’s in it for me?

Who are you to speak on this topic?

What are you going to talk about?

What do you want me to do?

Want them to listen?

Title and Purpose

Importance

Credentials

Agenda

Consensus

Commitment Alert

Title and Purpose Action words

o Inform / Brief

o Approve

o Support

o Advise / give feedback

o Get direction

o Present recommendations

o Show

Importance Give the business case

How will things be better?

What’s the bottom line?

Sets the stage for telling your story

Creates a sense of urgency

“As you know…”

Make sure what you’re selling is what they’re buying!

Credentials Who are you to speak on this topic?

Select the right credentials – not all of them

The team is part of the credential package

Inter-department collaboration

Public outreach

Committees and task forces

Agenda Three items maximum

Headlines only

Focus on continuity

o Current situation or background

o Proposed solution

o Next steps

Consensus

BOOK PRESENTATION

TITLE TITLE

TABLE OF CONTENTS

INTRO

CHAPTERS BODY

Consensus “Is this an acceptable agenda?”

Creates audience partnerships

Gets them saying “yes” early on

Instant feedback

o My agenda was brief and understood

o They’ve already heard this

o Do they want to hear something else?

Commitment Alert Critical opening step – often avoided

“At the end of this presentation, I want you to…”

Keep it extremely brief and to the point or you:

o Water down your message

o Erode your credibility

o Confuse your audience

Title and Purpose

Importance

Credentials

Agenda

Consensus

Commitment Alert

Work your speech template

Practice a two minute opening

Take a 10 minute break

Return and “break a leg”

• Approach the podium with confidence

• Mr. Podium is not a crutch

• Stand on both feet

• Adjust microphone

• Scan your audience

• Take a deep breath

• Speak slowly

• Speak calmly

“Act enthusiastic and you’ll be enthusiastic!”

- Dale Carnegie

Practice on a friend

Understand your own speech limitations

Pay attention to clear diction

Project your voice

Be aware of your own nervousness

Be animated

Talk to your audience

Speaking to someone in another language

Simple sentences only

Speak to express, not impress

NO ACRONYMNS

Use the power of pause

Wasted words clutter up the atmosphere

Know your audience and everyone in the room

Respect silence

Ice Breaker

Craft a killer introduction

Preparing you and your audience

Purpose of your presentation

Who is your audience?

Match your purpose to your audience

Observations about them

What are they listening for?

What do you want them to do?

Is your request too big or not enough?

What steps have you taken to prepare them?

How do you know they are informed

enough?

What motivates them to say “yes?”

How will they receive your presentation?

Why should they take action now?

Who’s on your team?

Understanding your skill set

Active listening

Myers Briggs (MBTI) – yours and theirs

Crucial Conversations – mutual purpose

Departmental web pages, annual reports, business reports

Interviews or questions asked at status meetings

Customer support staff

What’s important to them?

Sets presentation strategy

What’s your angle?

Selecting your credentials

Personalizing your presentation

How are we going to pay for it?

How are you going to implement it?

Inter-departmental or inter-agency cooperation?

What does the community think of this?

Why is this a good idea?

Why should we do this now?

Ice Breaker

Craft a killer introduction

Preparing you and your audience

What is “Storyboarding?”

Very efficient and creates a “tight” story

Builds in continuity

Ensures only the right story is told

Uncovers gaps in ideas / presenting message

Story Board techniques

White boards – index cards – blank paper – computer

“AROUND THIRD BASE”

PRACTICE HAPPENS!

*

* Bumper sticker found on 1958 Ford Edsel

Face problems – be straightforward.

Got caught being wrong? Admit it.

Pause before responding to anything.

Let them finish!

Attacks on your role, not your person.

Don’t bluff.

Bring support staff who know the answers.

Leave the reams of back-up data at home.

Join Toastmasters.

Surrounded by snakes? Run for it!

Powerful openings results in results

Know what you want before you start

Fit the story to your audience

Use storyboarding to tell the right and tight story

A presentation is a conversation with a format

Commitment alert

Lavish appreciation for facilitator

ADDING PUNCH AND PIZZAZZ TO

YOUR PRESENTATIONS

County of RiversideLeadership Initiative