Post on 06-Apr-2018
8/3/2019 Accounts Receivable R11i Chapter 1
1/22
8/3/2019 Accounts Receivable R11i Chapter 1
2/22
Copyright Oracle Corporation. All rights reserved. IT Convergence-Oracle Certified Advantage Partner
Course IntroductionChapter 1 - Page 2
Course Introduction
Course Objectives
At the end of this course, you should be able to:
Manage customer information
Set up, enter, and process transactions
Set up, enter, and apply receipts
Collect accounts receivable
Define collection methods
8/3/2019 Accounts Receivable R11i Chapter 1
3/22
Copyright Oracle Corporation. All rights reserved. IT Convergence-Oracle Certified Advantage Partner
Course IntroductionChapter 1 - Page 3
Product Overview
Product Overview
With Oracle Receivables you can:
Control billing and collection processes, including user-defined dunning letters,statements, aging, and key indicator reports
Generate standard invoices, credit memos, recurring invoices, and commitments withminimal data input
Automatically account for all trade and miscellaneous cash receipts
Track, monitor, and collect your receivables to reduce your delinquent accounts
Integrate with other Oracle applications
8/3/2019 Accounts Receivable R11i Chapter 1
4/22
Copyright Oracle Corporation. All rights reserved. IT Convergence-Oracle Certified Advantage Partner
Course IntroductionChapter 1 - Page 4
Release 11i Enhancements
Release 11i Enhancements
Application Program Interfaces (APIs) - include Adjustment API for Invoice
Adjustments and Receipts API for recording receipts.
Bills Receivable workbench used to guarantee payment of invoices.
Imported Billing Number used as an alternative way to group your imported invoicesfor consolidated presentation of billing.
Application Program Interfaces (API)
Two public APIs have been added to extend the functionality of Oracle Receivables. An API is aprogram designed to give maximum flexibility to suit your business and processing needs. These
APIs provide full validation of data. These APIs can be used by other Receivables features, otherOracle products and custom code. There is an extensive error-handling and error-reporting
mechanism whereby all the errors encountered in the defaulting and the validation phases arereported and put on the message stack.
Adjustment API
You can use the Adjustment API to create, approve, update and reverse invoice adjustments.
You can use the interface in conjunction with the existing Adjustment and Adjustment Approvalforms and the Automatic Adjustments program. You can run the API as part of a standard
routine or through an input form.
Receipts API
You can use the Receipts API to create, apply, unapply and reverse cash receipts, as well as,create and unapply on-account credits. You can run the API as part of a standard routine or
through an input form. This interface will provide additional processing benefits by beingincorporated into major features such as Bills Receivable.
8/3/2019 Accounts Receivable R11i Chapter 1
5/22
Copyright Oracle Corporation. All rights reserved. IT Convergence-Oracle Certified Advantage Partner
Course IntroductionChapter 1 - Page 5
Release 11i Enhancements
Credit Memo Approval and Creation API
The Credit Memo Approval and Creation API starts the credit memo workflow approval process
and, upon successful completion of the approval workflow, automatically generates an approvedcredit memo. You can also use this API to automatically create a credit memo directly,
bypassing the approval workflow.
MRC Inquiry Window
Multiple Reporting Currency(MRC) has been enhanced to allow you to view a transaction inyour primary functional currency and all reporting currencies from one window. Instead of
having to change responsibilities to view the same transaction in multiple functional currencies,you can obtain a multiple currency view of the transaction from your primary responsibility.
Attachment Functionality
You can now view related attachments from the Transactions, Transaction Summary,
Transaction Lines, Receipt, Receipt Summary, Receipt Applications, Account Details, andActivities windows. The related attachments for Transaction Lines include attachments for the
order and order line from Oracle Order Management.
Event Based Revenue Management
Oracle Receivables can now seamlessly manage the timing of your revenue recognition based onyour customers ability to pay and based on the expiration of contract contingencies. By
leveraging Oracle Receivables Credit Management, the Event Based Revenue Management
feature will recognize your deferred revenue when your least creditworthy customers pay andwhen fiscal funding periods, acceptance periods, cancellation periods, forfeiture periods, andextended refund periods expire. If you offer extended payment terms to your customers, Oracle
Receivables will recognize revenue when payments are received from these customers. OracleReceivables also lets you record early acceptance via the Revenue Accounting Actions Wizard to
allow timely revenue recognition while ensuring all revenue accounting requirements have beenmet.
8/3/2019 Accounts Receivable R11i Chapter 1
6/22
Copyright Oracle Corporation. All rights reserved. IT Convergence-Oracle Certified Advantage Partner
Course IntroductionChapter 1 - Page 6
Release 11i Enhancements
The following two new reports have been created to support the Event Based RevenueManagement feature:
Deferred Revenue Audit Trail Report-This report provides a real-time snapshot ofinvoice revenue deferred by the automatic revenue management functionality includingrevenue deferral reasons detail. The report is intended for revenue management analysis.
Revenue Management Exceptions Report-This report provides a summary ofinvoices, which were initially analyzed by the automatic revenue management
functionality, but later became annually adjusted by AR users. The report providesinvoice detail necessary for manual revenue recognition.
8/3/2019 Accounts Receivable R11i Chapter 1
7/22
Copyright Oracle Corporation. All rights reserved. IT Convergence-Oracle Certified Advantage Partner
Course IntroductionChapter 1 - Page 7
Managing Customers
Managing Customers
With Oracle Receivables you can:
Group customers into profile classes to streamline credit and collection processing
Enable related customers to establish reciprocal payment and contract terms
Create and maintain customer information
Eliminate any duplicated customer information
Review customer information online and in reports
8/3/2019 Accounts Receivable R11i Chapter 1
8/22
Copyright Oracle Corporation. All rights reserved. IT Convergence-Oracle Certified Advantage Partner
Course IntroductionChapter 1 - Page 8
Entering and Processing Transactions
Entering and Processing Transactions
With Oracle Receivables you can:
Establish deposit and guarantee commitments
Enter invoices using the appropriate tax calculation method
Adjust for over- or under- invoiced transactions
Correct invalid transactions
Review and print transactions
Generate and send customer statements
8/3/2019 Accounts Receivable R11i Chapter 1
9/22
Copyright Oracle Corporation. All rights reserved. IT Convergence-Oracle Certified Advantage Partner
Course IntroductionChapter 1 - Page 9
Setting Up Transaction Information
Setting Up Transaction Information
With Oracle Receivables you can:
Select tax calculation methods
Control transaction entry and processing default values, including payment terms,Oracle General Ledger account numbers, and so on
Define transaction line information such as units of measure and common memo lineitems
Enable AutoInvoice to import invoices, debit memos, credit memos, and on-account(unapplied) credits from other systems
Implement statement cycles
Create informational messages to customers
8/3/2019 Accounts Receivable R11i Chapter 1
10/22
Copyright Oracle Corporation. All rights reserved. IT Convergence-Oracle Certified Advantage Partner
Course IntroductionChapter 1 - Page 10
Entering and Applying Receipts
Entering and Applying Receipts
With Oracle Receivables you can:
Enter receipts manually, via lockbox, or automatic remittance
Prepare adjustments and chargebacks
Remit and clear receipts
Reverse and reapply receipts
Review receipts online and in reports
8/3/2019 Accounts Receivable R11i Chapter 1
11/22
Copyright Oracle Corporation. All rights reserved. IT Convergence-Oracle Certified Advantage Partner
Course IntroductionChapter 1 - Page 11
Setting Up Receipt Information
Setting Up Receipt Information
With Oracle Receivables you can:
Enter banking and accounting information before entering and processing receipts
Identify lockboxes to import receipt and application information from banks
8/3/2019 Accounts Receivable R11i Chapter 1
12/22
Copyright Oracle Corporation. All rights reserved. IT Convergence-Oracle Certified Advantage Partner
Course IntroductionChapter 1 - Page 12
Collecting Accounts Receivable
Collecting Accounts Receivable
With Oracle Receivables you can:
Identify disputed and past-due items
Track calls to and correspondence with customers
Schedule follow-up contacts with customers
Prepare a sequence of dunning letters to remind customers of past-due items
Resolve past-due items using chargebacks and adjustments
8/3/2019 Accounts Receivable R11i Chapter 1
13/22
Copyright Oracle Corporation. All rights reserved. IT Convergence-Oracle Certified Advantage Partner
Course IntroductionChapter 1 - Page 13
Defining Collection Methods
Defining Collection Methods
With Oracle Receivables you can:
Identify collectors, then assign them to customers
Define aging buckets to categorize customer receivables
Create dunning letter sets that alert customers to past-due items
8/3/2019 Accounts Receivable R11i Chapter 1
14/22
Copyright Oracle Corporation. All rights reserved. IT Convergence-Oracle Certified Advantage Partner
Course IntroductionChapter 1 - Page 14
Oracle Applications Transaction Flow
Transaction Flow
Oracle
Projects
Oracle General Ledger
OracleInventory
OracleOrderEntry
Oracle
Receivables
Receipts
Adjustments
Orders Return material
authorizations
Inventory relief
RMAs receiving
Costs
Inventory
Revenue
Draft
invoices
Transaction Flow Among Oracle Applications
Transactions flow directly to Oracle Receivables from Oracle Order Entry and Oracle Projects.
Other transactions, including journal entries, flow from Oracle Receivables to Oracle GeneralLedger.
8/3/2019 Accounts Receivable R11i Chapter 1
15/22
Copyright Oracle Corporation. All rights reserved. IT Convergence-Oracle Certified Advantage Partner
Course IntroductionChapter 1 - Page 15
Accounts Receivable Transaction Flow
Accounts Receivable Transaction Flow
Invoices and
receiptsUnposted
batches
Orders and
freight lines
AR InterfaceAR Interface GL InterfaceGL Interface
Oracle
General
Ledger
Oracle
Order Entry
Oracle
Receivables
Transaction Inflow Through Interfaces
The usual flow of transactions data includes interface tables that act as intermediary tablesbetween Oracle applications. The interface tables collect data from source systems and map the
data to the appropriate attribute columns.
8/3/2019 Accounts Receivable R11i Chapter 1
16/22
Copyright Oracle Corporation. All rights reserved. IT Convergence-Oracle Certified Advantage Partner
Course IntroductionChapter 1 - Page 16
Integrating with Oracle General Ledger
Integrating with Oracle General Ledger
With Oracle General Ledger, you can use Oracle Receivables to:
Run transaction reports to process accounts receivable, for one or more currencies
Determine how Oracle Receivables integrates with Oracle General Ledger and createsjournal entries
8/3/2019 Accounts Receivable R11i Chapter 1
17/22
Copyright Oracle Corporation. All rights reserved. IT Convergence-Oracle Certified Advantage Partner
Course IntroductionChapter 1 - Page 17
Oracle Cash Management Integration
Oracle Cash Management Integration
with Oracle Receivables and Payables
Oracle
Receivables
Installed?
Oracle
Payables
Installed?Oracle Cash Management
You have full product functionality.
You cannot reconcile payments from Payables.
You cannot reconcile Receivables receipts
or create miscellaneous transactions.
Oracle Cash Management Integration
Use Oracle Cash Management to import your bank statements, then to reconcile thedetails of the statements against payments (Oracle Payables), receipts (OracleReceivables), and journal entries (Oracle General Ledger).
You can create and reconcile miscellaneous transactions, such as bank charges, thatoriginate from any applications other than Oracle Payables, Oracle Receivables, or
Oracle General Ledger. Also, you can use Oracle Cash Management reports to reviewyour bank account activity.
8/3/2019 Accounts Receivable R11i Chapter 1
18/22
Copyright Oracle Corporation. All rights reserved. IT Convergence-Oracle Certified Advantage Partner
Course IntroductionChapter 1 - Page 18
Oracle Cash Management Integration
Cash Management Integration
Oracle Cash Management shares functionality with Oracle Receivables. Using Oracle Cash
Management you can:
Reconcile receipts
Reverse receipts
Create miscellaneous (non-invoiced) transactions, such as bank charges, debits, andcredits
Reconciling Receipts with Oracle Receivables
If you clear receipts in Oracle Receivables, the receipts are cleared but not reconciledagainst a bank statement.
If you use Oracle Receivables, you must use Oracle Cash Management to reconcileyour receipts.
8/3/2019 Accounts Receivable R11i Chapter 1
19/22
Copyright Oracle Corporation. All rights reserved. IT Convergence-Oracle Certified Advantage Partner
Course IntroductionChapter 1 - Page 19
Overview of System Options
System Options
Many of the system options available in Oracle Receivables are explained throughout this course.
These options appear in the alternative regions of the System Options window. Some of theoptions in these regions are:
Accounting region: Accrual or cash basis accounting method, early payment discounttreatment, Oracle General Ledger account numbers for selected accounts, foreignexchange gain and loss account numbers, and so on
Tax region: Method used to calculate transaction based taxes (sales tax and value-addedtaxes), location structures, rounding of tax amounts, and so on
Tax Default and Rules region: Default tax codes, exemption and exception handling,
and so on
Transactions and Customers region: Automatic site and customer numbering, printingof transactions, permitting the deletion of transactions, and so on
Miscellaneous region: Printing of remit-to addresses on transactions, number ofinvoices processed per commit, default receipt application rules, and so on
8/3/2019 Accounts Receivable R11i Chapter 1
20/22
Copyright Oracle Corporation. All rights reserved. IT Convergence-Oracle Certified Advantage Partner
Course IntroductionChapter 1 - Page 20
Overview of Profile Options
Personal Profile Values
Thirty profile options are available to control an individuals capability to access and change data
or options in Oracle Receivables. Because some of these options have a broad impact on the datamaintained by Oracle Receivables, these options should be carefully controlled as part of the
implementation process or when adding new users. The ability to set profile options is oftenrestricted to application system administrators.
8/3/2019 Accounts Receivable R11i Chapter 1
21/22
Copyright Oracle Corporation. All rights reserved. IT Convergence-Oracle Certified Advantage Partner
Course IntroductionChapter 1 - Page 21
Overview of Standard Reports
Reports
More than 100 standard reports are available from Oracle Receivables. Reports can be generated
individually or as part of a report set.
8/3/2019 Accounts Receivable R11i Chapter 1
22/22
Copyright Oracle Corporation. All rights reserved. IT Convergence-Oracle Certified Advantage Partner