Post on 11-Jan-2016
Accounting 100Chapter 8Chapter 8
Accounting for Purchases and Accounts Payable
Source Documents
Purchases Requisition– Lists items needed
– Internal document Purchase Order
– External
– Sent to Supplier
Source Documents
Purchases Requisition– Lists items needed
– Internal document Purchase Order
– External
– Sent to Supplier
Source Documents
Receiving Report– Shows items received
Invoice– From supplier showing what was
shipped
– Compared with the receiving report
Purchases Journal
Used for merchandise purchased on credit More efficient than General Journal
– Fewer postings to general ledger– Speed up recording time for transactions
Purchase Journal Format (3-Column)– Accounts Payable - Credit– Purchases - Debit– Freight-in Debit
Posting Process
Each transaction is posted to a supplier account at the time of the transaction.– Posted to the credit side on the account
Summary postings are made monthly.– Account Payable - Credit
– Purchases - Debit
– Freight-in - Debit
Pop Quiz #1 - True or False?
True
True
A purchase requisition states what the buyer wishes to purchase.
The invoice is the bill that comes after goods are shipped or received.
Pop Quiz #1- True or False?
False
False
False
Freight-In is a selling expense for the business that purchases the item shipped.
A purchases journal is used to record all purchases that a business makes.
Purchases is a balance sheet account.
Accounts Payable Ledger
Subsidiary Ledger - Separate/Subordinate to General Ledger– Lists the name of all creditors (suppliers)
Balances are presumed to be credit balances– Circled balances can be used to indicate debit
Postings to this ledger are made daily from– Purchases Journal– General Journal
Purchases Returns & Allowances
Contra expense account– Normal credit balance
– Control Account - Purchases Returns:
– Merchandise returned for credit Allowances:
– Price reduction for inferior merchandise
General Journal Entry
When a company returns or receives an allowance for merchandise the following entry is made:
Accounts Payable / Supplier xx
Purchases Ret. & Allow xx
Credit Memo #xx Three postings are required for this entry.
Schedule of Accounts Payable
Lists amounts (balances) owed to creditors. Suppliers are listed in alphabetical order. Total is compared to the balance in
Accounts Payable in the General Ledger. Accounts Payable (General Ledger) is the
control account and is the link between the two ledgers.
Cost of Purchases
Purchases Freight In Purchases Returns & Allowances
Purchases + Freight In
- Purchases Returns & Allowances
= Delivered Cost of Purchases
Calculating Purchases. . .
A truckload of 20 washing machines were purchased at a cost of $100 per machine. The cost of the freight to deliver these machines was $100. One of the washing machines was returned to the supplier because it was defective.
What is the cost of this purchase?
Pop Quiz #2 - True or False?
True
False
A purchases discount is given to encourage prompt payment.
Good internal control of purchasing means giving salespeople the authority to order merchandise.
Pop Quiz #2 - True or False?
False
True
The total from the purchases journal on accounts payable is posted to inventory.
Freight In must be added to purchase cost to determine true cost of purchases.