Accessing MyUCF & Tools of the Trade

University of Central Florida – Orlando, FL

Academic Advising Council

New Faculty Orientation 2007

University of Central Florida www.ucf.edu

Agenda

Welcome & Introduction Academic Advising Council Accessing your PID & NID Faculty/Advisor Self Service

Class rosters Student records

eCommunity FERPA

University of Central Florida www.ucf.edu

Academic Advising Council

Provide advising leadership and direction for a continual program of academic advisor enhancement

Supports the professional development of advisors

http://pegasus.cc.ucf.edu/~aac/ Advisor UCF

University of Central Florida www.ucf.edu

How to get your PID & NID

PID (EmplID)

1. Log in to the MyUCF portalat http://my.ucf.edu. Follow thelink

What is my PID & NID? Forgot your PID Password?

Need myUCF help?

University of Central Florida www.ucf.edu

2. Follow on-screeninstructions to get yourPID/NID.

Once you have yourPID, write it down andclick on Return to myUCF

How to get your PID & NID (cont’d)

University of Central Florida www.ucf.edu

3. If you had your password reset tothe default password. Your default password is the letter P followed by your date of birth in yymmdd format.

Example: If your birth date is April16, 1950, enter P500416

After log in, you will need to changeyour password. Ensure your newpassword is 6 characters longcontaining at least 2 letters ornumber symbols.

How to get your PID & NID (cont’d)

University of Central Florida www.ucf.edu

How to get your PID & NID (cont’d)

If you have Forgot your PID Password? Youcan reset yourpassword but you need thefollowing information.Your PID, Date ofBirth, Last 4 of SSNand UCF ID Cardnumber.

University of Central Florida www.ucf.edu

How to get your PID & NID (cont’d)

Your UCF ID cardnumber (ISO) islocated here.

If you needadditional helpclick. Need

myUCF help?

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

Class Rosters

1. Once you log in, go to Faculty Advisor Self Servicelocated in the upper left hand corner under the myUCF Menu.

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

2. To view students enrolled in a course where you areassigned as the instructor,you can View Your ClassSchedule

Class Rosters (cont’d)

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

Class Rosters (cont’d)3. Be aware that if your class is

listed in the Class Scheduleas instructor “TBA,” youwill need to use Any ClassRoster.

4. Choose the appropriate linkfrom the menu Your ClassRosters.

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

Use the drop downmenu to select theappropriate term.

5. If you are scheduled to teach a course, youcan click on Class Roster (people icon) to download your roster.

Class Rosters (cont’d)

If you want to view grades, click on My UCF Grades icon

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

6. After you have clicked the Class Roster (peopleicon) your students willappear, you can downloadthis roster in an excelformat by clicking“Download”.

Class Rosters

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

Class Rosters7. If you are having

troubles downloading yourclass roster then click“Trouble Downloading?”

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

8. Save the file to a designated location. You can then open the file in ExcelThe rows can be manipulated as needed.

ID Last Name First Name Middle Name Units Major Email Address FERPA

0000301 Potter Harry   12 Education PhD - Hpotter@hogwarts.edu

0000355 Simpson Homer 12 Education PhD - SimpsonH@school.edu

0000356

Simpson Marge 12 Education PhD - SimpsonM@school.edu

0000357

Simpson Maggie 12 Education PhD - SimpsoMM@school.edu

0000358

Simpson Bart 12 Education PhD - SimpsonB@school.edu

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

9. If you wish to view Any Class Roster, then click on the – Any Class Roster. The UCF Class Roster page will appear. Enter in appropriate information, click search.

When search results appears, select the appropriate classsection.

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

How to Advisors can Access Student

Record Information 1. Access your myUCF account and then select Faculty/Advisor Self Service thenselect Advisors

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

2. To view a list of the student you are scheduled to advise, go to View Your Advisee Informationor View any Student’s Information

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

3. To view your Advisees, click on “View my Advisees” tab.

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

4. For student informationyou can pull yourassigned advisees byselecting View Your Advisee Information. Toselect other students notassigned to you selectView Any Student’s Information.

Student Records (cont’d)

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

4. View any student,enter the Student’s ID (or use thesearch icon tolocate the student).

Internal Advising Transcript

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

Demographics:NameBirthdateResidency statusLocal address*Local phone number*Preferred e-mail*

Students can update this Information through myUCF.

Internal Advising Transcript

University of Central Florida www.ucf.edu

Faculty/Advisor Self Service

Course/Grade History:(starts with transfer credit then first term atUCF and works to thepresent)

Internal Advising Transcript

University of Central Florida www.ucf.edu

In this section you can findMajor/program, Testinformation, Catalog year byterm, Degree awarded (onlyShows after awarded), Intentto Graduate,Term/UCF/Career GPAs andAcademic standing.

Term Enrollment Course prefix, number, &section, Course title, Grades, Forgiveness, Units taken (credit hours).

If you cannot gain access to myUCF call the help desk at 823-5117.

Faculty/Advisor Self Service

University of Central Florida www.ucf.edu

eCommunity

http://ecommunity.ucf.edu/ecommunity/login_form.jsp

University of Central Florida www.ucf.edu

eCommunity

Student… Pictures Current emails Biographical sketches

University of Central Florida www.ucf.edu

FERPA

FERPA is the United States federal law thatprotects student records privacy review anddisclosure rights. The law guarantees theserights for both current and former UCF students.

Student educational records are considered confidential

As a UCF faculty or staff member you have a responsibility to protect and keep confidential educational records in your possession

Posting of grades in public Leaving assignments for pick up

University of Central Florida www.ucf.edu

myUCF Grades

Optional program to post grades to students electronically and securely using the myUCF portal.

Scantron results from Test Scoring will be automatically uploaded to your courses in myUCF Grades.

University of Central Florida www.ucf.edu

Academic Advising Council

•The University of Central Florida’s academic advising programs link the university with its students by providing guidance, information, and assistance to encourage students to make the best possible use of the university's resources.

Academic advising is… the process that assists students in the clarification of educational, career, and life goals and the translation of those goals into educational plans. An ongoing, developmental process of communication and information exchanges between an advisor and student, focused on helping each student make informed decisions. These exchanges center on a relationship of trust between the advisor and student, and although advisors provide assistance, each student must take responsibility for his or her decisions. An important component of teaching. All dimensions of advising provide quality service that support student academic progress, contribute to the quality of each student's overall university experience, and address specific individual student needs.

University of Central Florida www.ucf.edu

Questions?