By Don Shannon

A PowerPoint Makeover

This presentation was delivered at the Training and Technology Special Interest Group meeting on September 9, 2009.

For more information about:

• ASTD-Orange County

• Training and Technology Special Interest Group

…select one of the above links.

PowerPoint presentations are used worldwide

to inform, persuade, and teach

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Too often, presenters face the challenge of tying together

large amounts of information and data • Point 1

• Subpoint 1• Subpoint 2

• Point 2• Subpoint 1• Subpoint 2• Subpoint 3

• S-s 1• S-s 2• S-s 3

• Point 3• Point 4• Point 5

•Point 6

•Point 7

•Point 8

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Presenters typically present too much information that can

overwhelm and confuse the audience

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It is possible to reduce audience overload by

making over your presentation

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• Point 1• Subpoint 1• Subpoint 2

• Point 2• Subpoint 1• Subpoint 2• Subpoint 3

• S-s 1• S-s 2• S-s 3

• Point 3• Point 4• Point 5

• Point 6

•Point 7

•Point 8

BEFORE AFTER

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After exploring some new tools today, you can make over your presentations to reach your audience more effectively

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With the “before” version, you would ask the following questions:

Before

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Can I see the focus of my presentation by reading only the titles in Slide Sorter View?

Before

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Does the presentation balance the spoken words and the projected visuals?

Before

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Does the presentation look interesting to

the audience?

Before

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Now, let’s look at the BBP process

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BEFORE AFTER

• Point 1• Subpoint 1• Subpoint 2

• Point 2• Subpoint 1• Subpoint 2• Subpoint 3

• S-s 1• S-s 2• S-s 3

• Point 3• Point 4• Point 5

•Point 6

•Point 7

•Point 8

Overview

PROCESS

9 Steps

4 Principles

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Follow these four guiding principles…

4 Principles

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Create a story in three Acts

Once upon a time….

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Makeover?

Makeover?

Use a unifying motif

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Category statements go away

Use headlines that…sum up your ideas

Idea Concept

Message

Headlines04/09/23 19

Strive for visual and auditory balance

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Sensory input(dual channel)

• Take bulleted details• Place them in

Notes Pages• Use slides for

visual illustration

Notes Page

• Take bulleted details• Place them in Notes Pages• Use slides for visuals

Use meaningful headlines in complete sentences

Narration: Our story begins with…

Use Notes Pages and narrative to tell your story

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Then follow this 9-step procedure

9 Steps

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Use the story template tool1ACT I

ACT II

ACT III

Blank template

Annotated Template

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Develop the first five slides2

First Five Sketchpad This makeover

12

3 45

04/09/23 24Narration

Determine the motif you’ll use3

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Makeover? Overload?

Bewildered?

Develop Act II4

This makeover04/09/23 26

Transfer the story from the template to PowerPoint5

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Sketch the presentation visually in Slide Sorter view6

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Write the narration for the story in Notes View7

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Search for graphics and apply them8www.istockphoto.comwww.photoobjects.comwww.clipart.com

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Rehearse your presentation9

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So, what research supports this approach?

Sensory input(dual channel)

Long term memory(active processing)

Working memory(limited capacity)

Overload04/09/23 32

And now…let’s see the “Reveal”

BEFORE AFTER

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Would use of these techniques help reduce audience overload?

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Information overload is very common in PowerPoint presentations

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Using a structured approach with these BBP techniques will help reduce PowerPoint overload

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Try this approach and see if you connect with your audience more effectively

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Effective communication can be yours with this approach!

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Where can you find out more?

Information

Samples DiscussionBoard

Blog TheMakeovers

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Trainer’s Forum

Postscript: My personal journey with BBP

04/09/23 42Bullets kill Interview

This presentation was delivered at the Training and Technology Special Interest Group meeting on September 9, 2009.

Select a link for more information about:

• ASTD-Orange County

• Training and Technology Special Interest Group